City of Newport
Planning Commission
2007
Meeting Minutes
MEMBERS PRESENT: Paul Chandler, Gerry Coulombe, Clark Curtis, Rosemary Rowe.
MEMBERS ABSENT: Charlie Elliott.
OTHERS PRESENT: Jim Bumps, Trish Sears, Steve Blake, Bob Kelley.
7:00 p.m.: Vice chair Paul Chandler called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Nov 20) as written. Seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.
Prior to discussing issues of mutual concern, there was discussion on the recent group of meetings held in Derby to get Derby residents together to discuss what they felt were the major issues currently facing Derby. Sewer and the merger of the Village and Town were 2 of the top issues. .Discussion began on issues that affect both Newport and Derby. Jim Bumps from the Derby Planning Commission and Trish Sears from the Newport Renaissance Corp were present and participated in the discussion. Some of the items discussed included:
· Future development along Route 5/105 between Newport and Derby.
o Box store development – Everyone agreed that it was only a matter of time before box stores would move into the area and that both communities would be affected. It was recognized that most residents want some type of box store to come to the area.
o Affordable housing – It was felt that affordable housing is needed in the area. Maple Village in Williston was discussed as an example of how affordable housing could be incorporated into a box store type of development.
o Traffic – Any new development will increase the traffic along the Newport-Derby corridor. The Crawford Farm Road was discussed as an additional access route from the interstate to future development. This road would need to be upgraded (widened, straightened out, paved, etc…) and it was recognized that this would be a major project and an expensive project that would have to involve not only Derby and Newport, but also NVDA and the State. Both commissions felt that we need to draw up a joint resolution type document outlining our goals prior to getting together with NVDA, State Legislators, and local officials. Along with the Crawford Farm Rd upgrade, upgrades to the Schuler Rd & Hinman Settler Rd would fit in with the plan to alleviate traffic. Also discussed was the need to have an interior road linking the proposed Wal-Mart site with the Commercial zoning district on the Palin Farm in Newport, this would also help keep traffic off Route 5/105.
o Water/Sewer – On the Derby side sewer allocation is an issue and on the Newport side sufficient water pressure is an issue.
· Development off the I-191 Access Road.
o Kingdomgo Corp has land in both Newport and Derby between the Access Road and Mount Vernon Street with the hopes of attracting a Hotel to the site.
o Off the Crawford Farm Rd Newport is considering creating an Enterprise zone to allow mixed uses with possible residential uses on the steeper slopes near the Clyde River and Commercial/Industrial uses on the more level areas.
o Along Citizens road in Derby there is additional land in the rear that can be developed. The major hurdle affecting all this area is the lack of Municipal Water and Sewer.
o It was recognized that both communities would benefit by working together to solve this issue.
o
· Waterfront development in Newport.
o On Dec 19th Jay Peak is going to be presenting plans for redevelopment of the Waterfront Plaza area.
o This will draw people to Newport-Derby area which will again have an affect on traffic.
Everyone agreed that the two commissions should meet again after the first of the year to get the ball rolling on the issue of upgrading the Crawford Farm Road. Mr. Bumps was thanked for attending and he will report back to the rest of his commission. It was decided that the two zoning administrators will coordinate to schedule the next joint meeting.
Other business: It was reported that there has been discussion within the Newport Renaissance Corp about developing a design review district and they will keep the commission in the loop of future discussions.
The Commission’s next meeting is scheduled for Dec 18th. The Commission would like the zoning administrator to contact the following and formally invite them to a meeting to discuss development issues:
Fire Chief Eric Degre – height restrictions, fire lanes, etc…
Jim Mulkin & Fred Oeschger – the proposed enterprise zone for the Crawford Farm Road area.
Clyde Pond Holdings – development of the Palin Farm, water, roadway connecting to future Derby development.
Paul Denton/NEKCA – transitional housing and homeless shelters.
The Commission feels that all these issues except the Fire Chief will generate considerable discussion and therefore would each scheduled at separate dates.
8:50 p.m.: Upon a motion by Rosemary Rowe, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 12/7/07.
MEMBERS PRESENT: Charlie Elliott, Paul Chandler, Gerry Coulombe, Clark Curtis, Rosemary Rowe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Michael Coutu, Bob Kelley.
7:00 p.m.: Vice Chair Paul Chandler called the meeting to order. Rosemary Rowe made a motion to approve the minutes to the last meeting (Nov 6) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Michael Coutu was present to request that the Commission consider a bylaw amendment. His concern is that he owns a single-family house that approx 10-15 years ago was a duplex. Over the years his family has grown and when the renter moved out he began using the entire house for his own use and removed the 2nd kitchen. He was under the impression that after the kids grew up and moved out he would be able to change it back to a duplex. However, due to bylaw amendments the number of units on a lot is now dependent on the lot size and his property is too small. He feels he is not the only one in this situation and would like the Commission to consider changing the bylaw to allow him to revert his building back to a duplex. He felt that the current bylaw regarding accessory apartments is not practical for his property. The Commission requested that before they consider an amendment they would like him to outline in writing when his property was last used as a duplex, the layout of the house, and the % of total living area that would be used for the second unit.
After Mr. Coutu left Charlie Elliott arrived and the Commission briefly went over their conversation with Mr. Coutu and an additional issue was realized. Four parking spaces are required for a duplex and because of the size of Mr. Coutu’s lot it may be difficult to meet this requirement. The Commission asked the zoning administrator to talk to Mr. Coutu about the parking issue. If parking cannot be satisfied, then an amendment would be useless.
The Commission discussed their planned joint meeting with the Derby Planning Commission tentatively scheduled for Dec 10 at the Derby town office. To make the meeting more productive the Commission came up with a list of items that they felt should be discussed at the meeting and asked the ZA to pass them along to Derby. They also asked the ZA to see if Derby could supply Newport with a list of items that they feel are important, that way everyone could be thinking about them prior to the meeting. Newport’s items of interest are:
Crawford Farm Road (possible bypass to future retail development)
Crawford Farm Road/Citizens Road Zoning (Newport is considering a Mix Use/Enterprise Zone in this area)
Shared Infrastructure (water/sewer/roads)
Wal-Mart/Palin Farm/Shattuck Hill Area (the need to work and plan together)
Affordable housing (if box stores increase employment opportunities where will they be drawing workers from)
The Commission requested that an invitation be extended to the Fire Chief Eric Degree to attend one of the Planning Commissions meetings to discuss Fire Dept related issues, such as building height, fire lanes, distances to gasoline stations, etc…
8:55 p.m.: Upon a motion by Clark Curtis, seconded by Rosemary Rowe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 11/26/2007.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Bob Kelley (left meeting at 8:00).
7:10 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Oct 23) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The Commission reviewed a letter from Paul Denton (NEKCA) in regards to homeless shelters and transitional housing. The Commission has requested that the zoning administrator contact NEKCA and have them come in and explain their needs so the Commission can make provisions in the bylaw to accommodate them.
The Commission also requested that the zoning administrator set a firm date for a joint meeting with the Derby Planning Commission.
9:15 p.m.: Upon a motion by Rosemary Rowe, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis and filed for the record on 11/8/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: None.
7:10 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Oct 2) amended to reflect that the meeting started at 7:00 and with a sentence deleted and paragraph added explaining why the Commission denied the hospitals request. Seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.
The Commission discussed enterprise zones, the Palin farm property, the Glen Road, the Route 5 corridor from Newport to Derby, and the Crawford Farm Road. They felt there was a need to bring in property owners to discuss current and future uses in these areas. Also with infrastructure there is the need to work with not only Derby, but also the Regional Planning Commission and the State so that everyone is working in unison on an overall plan. The Commission would like the zoning administrator to try to set up their biannual meeting with the Derby Planning Commission in November.
The Commission discussed possible bylaw amendments in great detail and this will be on their agenda for their next meeting on November 6th.
9:30 p.m.: Upon a motion by Paul Chandler, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis, typed by Bob Kelley and filed for the record on 10/29/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Bill Stenger, Dave Bouffard, Chad Hickey, Paul Monette, Karen Weller, Bob Kelley.
7:30 7:00 p.m.: Chairman Charlie Elliott called the meeting to
order. Clark Curtis made a motion to approve the minutes to the last meeting
(Sept 18) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS
DECISION.
Discussion began on the proposed bylaw amendment by North Country Health Systems Inc to change the zoning district of approximately 30 acres of land to the north of the Hospital’s property from General Residential to Public Health/Office. This area consists of 25 permitted residential lots. This proposal was tabled from the September 18, 2007 Planning Commission Meeting. Karen Weller, Bill Stenger, Dave Bouffard, and Chad Hickey were present representing the Hospital. They went over the wetlands issues and explained what was usable. The restraints on the hospital property are far greater than one would have thought. Approximately 40% is wetlands. They are considering that they may even have to replace the existing hospital and the only space to do that would be in the rear where they would like to purchase the extra land. They do not think that there is a lot they can do with their current land.
During discussion about the potential loss of taxable property it was mentioned that it is the Planning Commissions job to plan for the future and the tax base is more the City Council’s concern. The hospital is willing to negotiate with the Council on the tax issue. Bill Stenger and Dave Bouffard are both residents of Newport and are very aware to the tax issues in the City. They feel that from a planning prospective their proposal is sound.
They would like the Hospital to stay in Newport and feel it contributes to the whole region. They have problems attracting doctors to the region and need an attractive facility to get new doctors. They reviewed the growth of the hospital in the last couple of decades and expect the need for additional space will continue to grow.
The
commission felt that there is ample room on their current property if they would
plan to go up rather than out.
After much discussion the Planning Commission felt that the hospital is not currently using their land to its full potential. Items such as existing one story buildings and a proposed new primary care facility designed without a full basement and a one story design are not in the best interest of everyone involved. Therefore the Planning Commission strongly felt that it is not in the best interest of the City to allow the Hospital to change 25 permitted residential city lots with amenities to a public health /office district. The commission recognizes the great benefits that the hospital brings to Newport and the fact they are always improving the quality of health care, i.e. dialysis center, oncology, etc… The Commission feels future growth can be done on their current property.
Clark Curtis made a motion to proceed with the proposed bylaw amendment by North Country Health Systems Inc to change the zoning district of approximately 30 acres of land to the north of the Hospital’s property from General Residential to Public Health/Office. Seconded by Gerry Coulombe. Ayes – none. Nays – Paul Chandler, Gerry Coulombe, Clark Curtis, Charlie Elliott, Rosemary Rowe. DENIED BY UNANIMOUS DECISION.
Their next meeting will be October 23rd.
9:45 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 10/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Chad Hickey, Paul Monette, John Wilson, Robin Smith, Karen Weller, Carmen Barone, Cheryl Cornell, Bill Stenger, Dave Bouffard, Chris Roy, Barry Brensinger, Rosemary Lalime, Doug Spates.
7:15 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Sept 5) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on the Hospitals proposed bylaw amendment. Karen Weller, Charles Hickey, Bill Stenger, David Bouffard and Barry Brensinger were present for the Hospital.
Barry Brensinger presented design and construction philosophy. He has been working with the hospital for about a year and wants to preserve options for the hospital. The new building they are considering is about 21,000 sq ft and is one story with a basement. There is efficiency in going one level. Going up could add up to 30% of cost of construction. The new building is about 500 linear feet from the main hospital.
Karen Weller says we are a medically under served area, five primary care physicians short. They need to expand to meet the community’s needs. Going to existing practices is not practical. There is no room where they currently are. There are no plans to use the proposed Pine Bluff land within the next 5 years.
Dave Bouffard - we are looking to the future to recruit new doctors and keep them here.
Karen Weller - public oversight commission looks out to make sure hospitals met the needs of the community and grants or denies a certificate of need. Also they will not allow us to build a shell and leave it for the future. She also says Vermont law dictates how a building is built.
Bill Stenger - people are traveling great distances for quality care. The hospital currently can not meet the needs of the community. He thinks this area has a bright future and wants the hospital to be able to handle the medical needs of the future.
Barry Brensinger - operation cost in one building vs. numerous buildings are elevator costs and so on. He says there is no difference single floor or multi level. Again no difference.
Carmen Barone, neighbor, spoke about concerns over beach fees and wondered about if the hospital would pay fees and also wondered about tax issues.
Charles Hickey and Dave Bouffard - they did not want beach rights and would not be paying beach fees. They will be visiting the City Council to discuss taxes.
Doug Spates commented on beach fees and said the Pine Bluff Association voted on beach issues and it is not really germane to this situation.
Charles Hickey discussed lots ant the fact that the hospital would dedicate 4 lots to be used by third party medical providers and has changed that thinking and has suggested other plans and areas to dedicate towards third party use.
Paul Monette asked if the small primary care building could be added to or renovated. The answer was probably renovated but not built on to because of wetlands issues.
Karen Weller stated that 4 acres of the newly acquired 6 acres is buildable. The new primary care building will include a small x-ray center and blood drawing lab.
Barry Brensinger - they have not really looked at a parking garage or plan, but it is approx $15k to $16k per space for a parking garage.
The commission asked about the operating cost of a multi-level building vs. a single-level building? 10% to 20 %.
Doug Spates – wetlands and constraints become tougher every year.
The commission requested additional info for their next meeting – a wetlands map for the existing land and the proposed land.
Paul Chandler mentioned that the PC was also looking into coverage ratios and building height restrictions, which might help the hospital in its planning for the future.
Clark Curtis made a motion to table discussion on the hospitals proposal until their next meeting on Oct 2nd. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
9:50 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis, typed and filed for the record Bob Kelley on 9/26/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Paul Curtis, Bill Cook, Nancy Cook, Bob Kelley.
7:10 p.m.: Chairman Charlie Elliott called the Public Hearing to order and read the warning for the hearing. This hearing is for public input on proposed bylaw amendments to add subdivision regulations and technical corrections to reflect that Newport City now has a Development Review Board.
The public had no comments. Zoning Administrator and Commission members discussed minor possible changes such as changing legislative body to City Council and changing appropriate municipal panel to Development Review Board. They also discussed the need to list in §604 that the DRB will be reviewing applications for Local Act 250 review and a minor revision to §501 to make it clearer.
After all discussion was exhausted Clark Curtis made a motion to close the Public Hearing. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
8:10 p.m.: Chairman Charlie Elliott called their regular meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Sept 4) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Discussion began on the proposed bylaw amendments. All the changes discussed during the Public Hearing were considered minor changes to the proposed amendments and therefore would not require an additional Hearing by the Planning Commission. Paul Chandler made a motion to approve the proposed amendments and forward it to the City Council with minor technical changes on pages 41, 44, 45, 46, 47, and 51, with the rewording of §501, and the addition of another bullet to §604 adding local review of Act 250 municipal impacts as one of the DRB’s powers. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Other Business: The Commission briefly talked about lot coverage and height limits for the PH/O district. They would like to check with the Fire Chief and invite him to a meeting to discuss fire protection and building height.
Upon Joan Poutre resigning from the Commission and the fact that she was Vice Chair, Clark Curtis made a motion to nominate Paul Chandler as Vice Chair effective September 7th, 2007. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
9:10 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 09/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Rosemary Rowe, Bob Kelley.
7:00 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Aug 14) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The Commission interviewed Rosemary Rowe. She is interested in filling the vacancy on the Planning Commission. The role of the Commission and their duties were explained to her and she explained why she is interested in the position. Paul Chandler made a motion to recommend to the City Council that Rosemary Rowe be appointed to fill the vacancy on the board due to Joan Poutre’s resignation. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
A letter from Attorney Charles Hickey concerning the Hospital’s proposal to rezone a portion of Pine Bluff Estates was handed out and discussed. This proposed bylaw amendment which was originally scheduled for tonight, will be on the agenda for their Sept 18th meeting. Mr. Hickey was unable to attend tonight.
The Commission reviewed comments from NVDA on proposed subdivision regulations. There is a public hearing on this subject tomorrow night.
The Commission reviewed a list of possible bylaw amendments and made a few more additions to the list.
9:20 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 9/5/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Aug 7) amended to spell Bill Stenger correctly. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
The commission discussed conflicts of interest and decided to get advice from VLCT on the subject.
The commission began reviewing the draft subdivision regs. The draft was thoroughly reviewed and they made a few minor changes. It was decided to insert the subdivision regs before Article 5 in the Bylaw. The commission agreed that the subdivision regs are now ready to begin the formal amendment process.
The commission reviewed a draft of technical changes to the bylaw to reflect the change to a Development Review Board. A few minor changes were made. The technical changes are now ready to begin the formal amendment process.
A public hearing date was discussed and by a motion by Paul Chandler and seconded by Clark Curtis the date was set for Wednesday September 5, 2007 at 7:00. APPROVED BY UNANIMOUS DECISION.
The commission decided to change the starting time for all their meeting to 7:00. It was decided that there was no need to meet next week since Sacred Heart School’s bylaw amendment request has been withdrawn. Their next meeting will be Tuesday September 4, 2007.
Bob Kelley reported that Joan Poutre informed him that she intends to resign from the Commission as soon as a replacement can be found. Ads will be put in the newspaper and it was suggested to contact the people who applied for the DRB and were not selected. It was also suggested to contact Rosemary Rowe as she expressed an interest in the past.
10:30 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 8/17/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: John Wilson, Paul Monette, Chad Hickey, Dave Bouffard, Rick Barry, Bill Stenger, Donna Willoughby, Carolyn Hanley, Jo Ann Anderson, Gertrude Essaff, Jack Anderson, Kermit Smith, Brian McNeal, Roland Prairie, Velma Rushford, Raymond Ladue, Elsie Ladue, Woody Guyette, Doug Spates, Robin Smith, Rosemary Lalime, Nancy Cook, Robert L Fatmy.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Jul 24) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on a proposed bylaw amendment by North Country Health Systems Inc to change the zoning district of approximately 30 acres of land to the north of the Hospital’s property from General Residential to Public Health/Office. This area consists of 23 permitted residential lots. Dave Bouffard, Rick Barry and Bill Stenger, members of the hospital board, were present to explain the request. The additional land would guarantee the future growth of the hospital. The hospital has 528 employees and 178 are residents of Newport. Building up is inefficient and very expensive, as much as 3 times as expensive.
The loss of taxable property was discussed and Kermit Smith submitted a petition with 32 signatures opposing the loss of taxable property. The hospital has plans for another one story building behind the hospital. Chairman Charlie Elliott thought they are digging themselves deeper by planning only one story additions.
The Commission decided to table discussion on the proposed amendment until their September 4, 2007 meeting
10:00 p.m.: Upon a motion by Paul Chandler, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis, typed by Bob Kelley and filed for the record on 8/14/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Monique Hilliker, Alyssa Hilliker, Dominic Hilliker, Natalie Perrault, Frank Knoll, Janis Wilson, John Wilson, Jennifer Wilson, Donna Willoughby, Stacey Charboneau, Dawn Favreau, Elizabeth Lynch, Donald Howell, Elizabeth Howell, Joanne Nolin, Steven Mason, Jerry Pion, Dominic Pion, Zachary Pion, Tony Tanguay, Theresa Forbes, Bernier Mayo, Patricia Sears, Yvette Limoges, Nicole Pion, Kristi Lafleur, Mitchell Tanguay, Robert Brasseur, Amy Brasseur, Caleb Brasseur, Jenny Shaw, Bonnie Burtin, Steve Petrie, Normand Turcotte, Edward Zuccaro, Tracy Jarvis, Richard Creaser, Paul Monette, Helen Limlaw, Marie Bonneau, Timothy Crown, Jennifer Moulton, Janalene Fournier, Lawrence Fournier, Woody Guyette, Robin Smith, Andre Laliberte, Nicole Laliberte, AJ Laliberte, Debbie Tanguay, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Jul 17) as written. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Discussion began on the proposed bylaw amendment by Sacred Heart Schools, Inc to add the following as permitted uses to the Light Industrial Zoning Districts: Schools (including boarding school), Religious Institutions, and Public Assembly. The Bogner property off the Lake Road is in a Light Industrial Zoning District. Debbie Tanguay gave a presentation of why Sacred Heart Schools Inc would like to relocate to the Bogner Property and why it would be beneficial to the City to amend the bylaw to allow this. There were many questions and much discussion on this proposal. Some of the benefits stated by various people were; School is a vital member of the community, will attract new people to the area, offers an alternative to public school, they currently employ 28 people. Some of the negative aspects of the proposal include; loss of an existing industrial building, loss to tax base.
After all discussion was exhausted, the commission felt that after they have some time to think about everything discussed they will probably have some additional questions and would like to continue discussion on this proposal at a later meeting. Their agenda for Aug 7th is already full. Clark Curtis made a motion to table discussion on this proposed amendment until their meeting on August 21, 2007 at 7:30 p.m. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
The commission tabled discussion on the draft subdivision regulation. Review of the subdivision regulations will be on the agenda for their next meeting.
10:00 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 8/2/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Dan Lussier, Tim Hamblett, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Jun 19) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-029 by William Hogan for a 50 ft by 120 ft one story building. The proposed building is to be used for physical therapy/rehabilitation gym/therapy pool and for additional future offices. This property is located at 269 Lakemont Road and is in a light industrial zoning district. This application was tabled from the June 19, 2007 Planning Commission Meeting. The applicant was not present and Bob Kelley reported that Mr. Hogan does not have all the changes made and was not ready to proceed at this time.
Paul Chandler made a motion to table application 07-029 by William Hogan and to defer site plan review to the newly formed DRB. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-045 by R F Hamblett Inc for a change of use to retail sales and warehouse and to a 10 ft by 24 ft one story addition to connect 2 buildings, a 10 ft x 78 ft porch, a 10 ft x 51 ft porch, and a perimeter fence. This property is located at 150 Coventry Street and 28 Eastern Ave and is in Commercial Zone A zoning district. Mr. Hamblett was present to explain the request. He stated that to begin with they will only add the porches and use the buildings for warehousing. Prior to expiration of the permit they may convert it to retail and connect the buildings, so he would like the permit considered as submitted. Fencing was discussed and Mr. Hamblett amended the permit to include a fence at a 45 degree angle at the corner of Coventry St and Eastern Ave. Other items discussed included lighting, parking, access and a letter from Public Works Director Tom Bernier concerning water/sewer and access. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Traffic will access from Coventry Street utilizing an existing curb cut.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
A perimeter fence will be installed and sight distance at the corner of Eastern Ave and Coventry Street is adequate.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is mainly for security.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use is similar to other uses in the area.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-045 by R F Hamblett Inc including the change made to the fencing and referencing Tom Bernier’s letter. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-046 by Randy & Constance Davis for a 20 ft x 44 ft one story addition for storage, a 4 ft x 10 ft addition for outside basement access, and a 6 ft x 8 ft front entry landing. This property is located at 378 East Main Street and is in Commercial Zone B zoning district. The applicant was not present to explain the request.
Paul Chandler made a motion to table application 07-046 by Randy & Constance Davis and to defer site plan review to the newly formed DRB. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-048 by L R P & S Properties LLC for a change of use from restaurant to office. This property is located at 408 Western Ave and is in Commercial Zone B zoning district. Mr. Lussier was present to explain the request. The offices will be for an insurance agency and they expect to have up to nine employees. There will be no change to the footprint of the building. They will continue to use the door on the parking lot side of the building as their main entrance. As noted on the site plan some parking spaces shown on a prior plan will not be utilize to allow for better traffic circulation on the lot. The applicant also owns the lot in the rear. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
The only change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles is to eliminate some parking spaces.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use should not affect the surrounding uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-048 by L R P & S Properties LLC as submitted. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
The Commission reviewed the draft subdivision regulations. Review is proceeding nicely; there are a few areas that need further research.
Other Business: Two significant bylaw changes have been proposed. One to add schools, boarding schools, religious institutions, and public assembly to the Light Industrial zoning district. This proposed change is to allow Sacred Heart School to move to the Bogner property. The second amendment is to change a large portion of Pine Bluff Estates property from General Residential to Public Health/Office. This proposed change is to allow the Hospital to buy the land for future expansion. Because it is anticipated that both of these proposed amendments could generate considerable discussion, the Commission has decided to hear them on separate dates. Initial discussion on the School’s proposal will be on July 24th and the Hospital’s proposal will be discussed on August 7th.
10:30 p.m.: Upon a motion by Clark Curtis, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 7/19/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jun 5) as written. There was no second and Joan Poutre withdrew her motion. There was extensive discussion about the minutes in respect to what was written about Possible DRB membership. The last sentence was deleted and the following added. “The commission members found it offensive that ZBA members voiced opinions that they would not serve if Clark was appointed. The board also believed that any member of any board with that viewpoint (toward any other member of any board) should not serve on a board and that others could apply for vacancies left if they chose not to serve after being appointed.” Joan Poutre made a motion to accept the minutes to the last meeting (Jun 5) as amended. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Bob Kelley reported that Mr. Hogan does not have all the changes made as requested by the Commission and has asked that the Commission table his application. Clark Curtis made a motion to table application 07-029 by William Hogan until 7:30 p.m. on Tuesday July 17, 2007 here in the Council room. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
The commission reviewed the draft subdivision regulations in great detail. Some relatively minor changes were made. The revised draft will be sent to all members as soon as the changes are incorporated for the Commission to review.
Other Business: The commission reviewed the proposed Capital Budget. The Commission unanimously recommends that the City plan for extending the sewer system to the properties along the Bluffs.
10:30 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on June 21, 2007.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Victor Martinez, Michael Pray, Brandon Pray, Bill Hogan, J Paul Duquette, Pauline Duquette, Ellie Ingram, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (May 22) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-025 by Brandon, Michael, and Jeannie Pray for a fence around their back yard and an 8 ft by 12 ft shed. This property is located at 43 Indian Point Street and is in commercial zone B zoning district. Michael and Brandon Pray were present to explain the request. Location of the fence was changed slightly and Mr. Pray initialed the change. For purposes of the fence this application is considered a joint application with the abutters due to a letter submitted with the abutters signatures. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The abutting property owners have signed off on the fence where it is less than 3 ft from the property line. The shed meets the required setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
No change to exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use will not change and is similar to surrounding uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-025 by Brandon, Michael, and Jeannie Pray as submitted. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-027 by Ellie Ingram for a change of use permit for a Licensed Daycare with a second floor studio apartment. This property is located at 447 Sias Ave and is in a general residential zoning district. Mr. & Mrs. Duquette and Ms. Ingram were present to explain the request. For purposes of the fence this application is considered a joint application with the abutter due to a letter submitted with the abutter’s signature. The day care is considered the primary use on the property and the apartment is considered a secondary use. The apartment is on the second floor and has 2 exits. The back yard will be fenced in. Mr. Martinez was concerned with snow plowing on the site. There have been problems in the past with snow being plowed right up to his property. Mr. Duquette assured him that they would work with him if any problems arise, but they did not expect to be plowing the snow as far back as previous tenants. Screening of service areas was discussed. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change, except for a fence, to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use is typical in a residential area. The Day Care is the principal use on the property and the apartment is considered an accessory use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-027 by Ellie Ingram with the condition that dumpsters must be screened appropriately as per §338. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-029 by William Hogan for a 50 ft by 150 ft one story building. The proposed building is to be used for physical therapy/rehabilitation gym/therapy pool and for additional future offices. This property is located at 269 Lakemont Road and is in a light industrial zoning district. Mr. Hogan was present to explain the request. The building size was changed to 50 x 120 and Mr. Hogan initialed the change. There are no known deed restrictions on the land. The parking spaces are not drawn to scale, relative location of the building and parking is not correct as depicted on the site plan, and there were no elevation plans of the building submitted. Existing water/sewer allocation is adequate and Public Works Director Tom Bernier requests that the permit be conditioned upon this approval of the final storm water plan. The commission would like a site plan drawn to scale and elevation plans to review prior to acting on this permit.
Clark Curtis made a motion to table application 07-029 by William Hogan until 7:30 p.m. on Tuesday June 19, 2007 here in the Council room. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Other Business: The Bogner property was discussed. It is anticipated that some time in the future the Sacred Heart School will ask for a bylaw amendment to change the zoning on the property. Pine Bluff Estates property was also briefly discussed as the hospital may wish to change the zoning. No formal request has been submitted to the Commission on either property.
Possible
DRB membership was discussed in great length. The Council took Bob Kelley’s
recommendation that they advertise for DRB members and interview those
interested. One of the other recommendations that Bob made if the Council
decided not to advertise, was a recommendation on which 5 candidates out of the
6 that expressed an interest to appoint. Bob did not recommend Clark Curtis and
the Commission disagreed strongly. The Commission felt very strongly that Clark
should be on the DRB. The Commission believes that if any member of a Board
or Commission holds a grudge then they should not be a member. The
commission members found it offensive that ZBA members voiced opinions that they
would not serve if Clark was appointed. The board also believed that any member
of any board with that viewpoint (toward any other member of any board) should
not serve on a board and that others could apply for vacancies left if they
chose not to serve after being appointed.
10:30 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 6/7/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Mark Wheeler, Kim Tanner, Edward Zuccaro, Nick Manosh, Tina Leblond, Hope Sutton, Julie Mulroy-Evans, Eric Erwin, Linda Michniewicz, Lisa Daigle-Farney, Cindy Trahan, Paul Denton, John Ward Jr., Steve Blake, Fred Oeschger, Nancy Cook, Bill Cook, Lois Jenks, Paul Curtis, Francis Ormsbee, John Hall, Clark Curtis, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (May 8) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-007 by Marlene Manosh for a change of use to an educational center for preschool and family services and for two additions totaling 8494 sq ft. This property is located at 363 Bluff Road and is in a general residential zoning district. This application was tabled from the May 1, 2007 meeting.
Clark Curtis made a motion to change the order of the applications and review the permit for the City of Newport before the Manosh application. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-026 by the City of Newport for a 12 ft by 12 ft light house ticket booth with a 7 ft by 9 ft bathroom addition. This property is located at Railroad Square and is in an urban recreational zoning district. Mr. Ward and Mr. & Mrs. Cook were present to explain the request. If the bathroom is built they will probably have to bore under the railroad tracks to connect to the City sewer system. The light house will be built so that it is movable. It is anticipated that it will be initially located in the northeastern portion of the lot. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no parking or traffic access. There is no change to the circulation for pedestrians, but there is anticipated an increase in the number of pedestrians using the walkways.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use will enhance this area of the waterfront.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-026 by the City of Newport as submitted. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The commission returned to the Manosh application. Clark Curtis recused himself due to a conflict in interest. Joan Poutre read letters from Public Work Director Tom Bernier and Don Marsh concerning drainage, a letter from Fire Chief Eric Degre concerning fire safety relative to Fred’s gas station, and a letter from City Attorney Bill Davies concerning Fred’s gas station and where the 300 ft is measured from. It was noted that a section of the applicant’s federal report on the project concerning fire safety was submitted. The ZBA granted conditional use approval for this project last week and Charlie Elliott read their Findings of Fact. There was much discussion on the effect this project will have on possible future projects on Fred’s lot. Fred Oeschger did not want it to have any effect on the future use of his property. Some of the other issues brought up by opponents of the project included:
Joan Poutre made a motion to recess the meeting to go into deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
Upon returning from deliberative session Joan Poutre made a motion to close the hearing on the Manosh application. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Access is from Bluff Rd, there are 34 parking spaces including 2 handicap spaces, and there are pedestrian walkways from the parking areas to the building entrances.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Setbacks meet or exceed the minimums for the district. A row of trees is proposed along the parking area on the north side and additional landscaping is proposed in front and along the right side of the building.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is a regional high school down the street, a cemetery in the rear, residential uses on the right side, vacant lots on the left side, and residential/commercial uses across the street. Conditional Use was granted by the Zoning Board of Adjustment on May 16, 2007.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
The lot is relatively level and Public Works Director Tom Bernier has approve the provisions to control natural drainage water.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-007 by Marlene Manosh for site plans SK1a & C-1 with the condition that the relocation of the fire hydrant must be approved by the Public Works Director. Seconded by Paul Chandler. Ayes - Joan Poutre, Paul Chandler, Charlie Elliott. Nays - Gerry Coulombe. Abstentions - Clark Curtis. THE MOTION WAS GRANTED.
Other Business: Charlie Elliott has started working on subdivision regulations. He has used St. Albans regulations as a template and has stated marking it up and making changes. Bob Kelley will copy this and distribute it to the commission.
10:00 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/24/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Joe Profera, JC Brimmer, Ed Gaudreau, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (May 1) as written. Seconded by Gerry Coulombe. Clark Curtis said he had a few questions about the minutes and suggested that the minutes wait until after the discussion with the Derby Planning Commission. The motion and the second were withdrawn. Clark Curtis made a motion to table approval of the minutes. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Discussion between the Newport and Derby Planning Commissions on issues of common interest began. Among the many issues discussed were:
· Wal-Mart – no application has been submitted, it is assumed they are waiting for sewer allocation. Other development is sure to follow if and when Wal-Mart comes. Also discussed was the fact that Wal-Marts conceptual approval runs out in 5 months.
· Traffic – potential future development (Wal-Mart and other stores and restaurants) will generate significant traffic, both communities need to plan for this. Crawford Farm Rd has the potential to be a bypass road to new development. The Palin Farm has a large commercially zoned area abutting Derby and the proposed Wal-Mart site. The possibility of a road connecting these areas should be studied.
· Water/Sewer – this is considered a roadblock for in future development. Currently Derby is not granting any additional sewer allocation. The town and village have not come to an agreement yet. Potential development at the former Prouty & Miller site on the Crawford Farm Road and portions of the Kingdomgo development need to resolve how to get water and sewer to their sites. The long term vision of both commissions was that much more substantial sewer capacity will be needed by both communities and this should be address in both their municipal plans.
· Housing – there is a shortage of affordable housing in both communities.
· Municipal Plan – Derby is in the process of updating their plan, thru their zoning administrators, they will keep Newport in the loop on sections that have an impact on them.
· Interstate Rest Area – it was felt that it would be beneficial if the Coventry rest area were rebuilt. It was pointed out that Newport’s sewer system ends only about a mile away, should septage be an issue.
Both commissions felt the meeting was beneficial and would like to continue biannual meetings.
Minutes to the last meeting were discussed and minor changes were made. Clark Curtis requested clarification on the additional information that the Commission requested for the Manosh application. In regards to the info requested of the Fire Chief, the format and time frame is at the discretion of the Chief. No format or time frame was specified. In regards to drainage control, Tom Bernier would probably not be taking into account the culvert size Clark may be installing on the other side of Pine Grove Cemetery Road, that he has a permit for, because a final size has not yet been determined. Clark said his engineer has calculated a culvert size, but it has not been submitted to the City. Clark Curtis made a motion to approve the minutes to the last meeting (May 1) with amendments to indicate he abstained from the 2 votes related to the Manosh application and on also one typo error. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business: Bob Kelley reported that the City Attorney’s preliminary opinion concerning §326 for the Manosh application is that the Nursery School is a school, Fred’s property is a gas station, and the 300 ft is measured from the Manosh property line to the pumps, canopy and tanks on Fred’s property. His written opinion should be done in time for the next hearing. Bob Kelley stated he passed this info along to Kim Tanner with the recommendation that in order to speed up the permitting process she may want to have the distance to the pumps, canopy and tanks for the next meeting.
10:20 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Paul Curtis, Lois Jenks, Harriet Hall, Linda Curtis, Steve Blake, Dennis Percy, Rachel Ricard, Julie Mulroy-Evans, Don Marsh, Tina Leblond, Constance Isabelle, Kim Tanner, Mark Wheeler, Edward Zuccaro, Paul Denton, Hope Sutton, Francis Ormsbee, Andy Tetrault, Nick Manosh, Tony Tanguay, Bruce Leonard, Linda Michniewicz, Lisa Daigle-Farney, Clark Curtis, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Apr 24) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-007 by Marlene Manosh for a change of use to an educational center for preschool and family services and for two additions totaling 8494 sq ft. This property is located at 363 Bluff Road and is in a general residential zoning district. This application was tabled from the April 10, 2007 meeting. Note: There was a site visit of the Manosh property prior to the meeting. Clark Curtis has a conflict of interest and recused himself and sat with the general public. Ms. Tanner & Mr. Wheeler were present to explain the request. A new site plan was submitted and reviewed in great detail. The old site plan was marked VOID. Items discussed included lighting, landscaping, traffic, size of the building, parking, and proposed uses in the building. Comments pro and con were voiced on most all items. Ms. Tanner submitted a letter in favor of the project from Rever Kennedy, which Joan Poutre read out loud. The Commission reviewed the site plan in accordance with Section 507. Items further discussed included parking, traffic, definition of school, definition of nursery school, definition of gasoline station, landscaping plan, fence height, fence location, existing trees, playground area, parking lighting, walkway lighting, security lighting, size of building in relation to others in the area, proximity to fuel pumps & tanks, safety in relation to fuel tanks & pumps, federal review of project, effect on Fred’s Plumbing & Heating property (will this project if approved make it nonconforming), drainage, noise, benefits, possible future expansion, grant funding, hours of operation, etc… Joan Poutre made a motion to go into a short deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION with Clark Curtis abstaining.
Upon returning from deliberative session the commission requested the following information.
· Have Newport’s Fire Chief review the property to address the safety relative to Fred’s Plumbing & Heating lot on which are located gas tanks and pumps.
· Have Newport’s Public Works Director review the proposed surface water drainage.
· Get a written opinion from the City Attorney in respect to §326.01 of the bylaw.
· Submit a copy of the Fed. Study done for the project for the commission and fire chief to review.
Joan Poutre made a motion to table application 07-007 by Marlene Manosh until 7:30 p.m. May 22, 2007 here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION with Clark Curtis abstaining.
Other Business: The commission reviewed and finalized their decision to deny application 07-003 by Anthony Tanguay and their findings of fact. The findings and conclusions are:
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Outside parking for buses is adequate for up to 19 buses. Access is from Union Street and the curb cut has been approved by Tom Bernier PW Director. Circulation within the lot and onto Union Street is addressed.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are satisfactory.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
A row of trees are to be planted along the Northern boundary and a fence is proposed along Union St. This property abuts a general residential zoning district to the east and a residential use to the north. Leonard Lucas, the resident to the north has only one lung and suffers from sever chronic obstructive pulmonary disease. His doctor strongly advises, if possible, to locate this facility elsewhere to preserve Mr. Lucas’s current state of health. Bus fumes are a noxious gas and have caused air quality problems at NCUHS in the past. An air quality and noise study by Bannon Engineering predict that State and National standards will be met. EPA printout about buses and diesel fumes submitted by Mr. Lucas’s attorney. NCUHS vehicle idling policy submitted. Except for morning warm up and windshield defrosting buses are not allowed to idle. Warm up and windshield defrosting will occur on this lot. The purpose of the bylaw is to protect the public health, safety and general welfare of the City of Newport.
Conclusion: Landscaping, screening, and setbacks are not adequate to achieve maximum compatibility and protection to adjacent properties. While the Air Quality Study preformed by Mr. Bannon indicated conformance with state air quality standards, it was felt that two residential properties within 120 feet of 19 busses was unacceptable.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Conclusion: Protection of the utilization of renewable energy resources is satisfactory.
4.) Exterior lighting;
Exterior lighting is minimal.
Conclusion: Exterior lighting is satisfactory.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
See #2 above
Conclusion: The relationship between the proposed and existing adjacent uses is not harmonious.
6.) The adequacy of drainage control;
Tom Bernier PW Director has approved drainage control.
Conclusion: Drainage control is satisfactory.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Tom Bernier PW Director reviewed the adequacy of water and sewer. See #2 above.
Conclusion: This project does not meet performance standards §332.02(B & E) of the Newport City zoning bylaw.
Based on the foregoing Findings of Fact, Site Plan Approval is herby DENIED. Date of decision – May 1, 2007.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/3/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Tony Tanguay, Mark Bannon, Paul Monette, Robin Smith, Wendy Buchanan, Brent Hilliard, Richard Cartee, Stephen Brochu, Jim Privee, Charles Hickey, Cecile Lucas, Leonard Lucas, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Apr 17) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-003 by Anthony Tanguay to construct a 60 ft by 44 ft bus garage for NCUHS with a parking area for additional school buses. This property is located at 612 Union Street and is in Commercial Zone B zoning district. This application was tabled from the April 17, 2007 meeting and a site visit at 6:45 p.m. prior to tonight’s meeting. The Commission disclosed ex parte communications from Mr. Cartee after last weeks meeting. Mr. Cartee talked about another site available to the school on the Quarry Road in Derby and talked about the schools contract with Mr. Tanguay and an offer on the Tanguay property from Terry Lucas.
Discussion began on the application and Mr. Tanguay and his engineer Mr. Bannon were present to explain the request. The noise study was briefly discussed. Mr. Bannon is recommending that an 8 ft high solid fence be required along Union Street in order for the project to meet the noise level standard and an optional 8 ft high fence along the Lucas property if you want to provide additional noise reduction. The Air Quality study was discussed in great detail. The model used is very conservative and uses the worst case scenario. With 12 buses running this project would comply with State and National standards. Mr. Bannon stated he felt the project meets performance standards B & E in Newport’s Bylaw. There was discussion on bus emissions and past problems at the high school. Mr. Hickey questioned why the particulate matter was less for 12 buses than it was for 7 buses. Mr. Bannon was not sure, but stated that there are many factors that go into the model.
Joan Poutre made a motion to table the application until 7:30 p.m. Tuesday May 1, 2007 here in the council room. Seconded by Gerry Coulombe. After discussion the motion and second were taken back.
Joan Poutre made a motion to recess the hearing and go into deliberative session. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session Joan Poutre made a motion to close the hearing on this application. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Paul Chandler made a motion to grant site plan approval to application 07-003 by Anthony Tanguay. Seconded by Joan Poutre. Ayes - Joan Poutre, Paul Chandler. Nays - Clark Curtis, Gerry Coulombe, Charlie Elliott. THE MOTION WAS DENIED.
There was general discussion on their reason for denying the application. Items mentioned were proximity to a residential district and performance standards. It was noted that their decision will be issued in writing.
Other Business: The Councils decision to convert from a Planning Commission and Zoning Board to a Planning Commission and a Development Review Board was briefly discussed, as was the need to begin drafting subdivision regulation.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 4/27/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Patricia Sears, Paul Monette, Rosemary Mayhew, Mark Stewart, Daniel Dagesse, Tony Tanguay, Leonard Lucas, Cecile Lucas, Steve Blake, Richard Cartee, Steve Mason, Bob Kelley.
7:30 p.m.: Vice Chair Joan Poutre called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Apr 10) with 5 minor corrections. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Vice Chair Joan Poutre read application 07-009 by Genesis Health Care for a 46 ft by 51 ft addition to the existing nursing home. This property is located at 35 Bel-Air Dr and is in an urban residential zoning district. Joan Poutre disclosed that her daughter is an abutter. It was felt that she did not have a conflict of interest. Mr. Stewart was present to explain the request. The addition is to house a physical therapy room and relocate two rehab rooms. The two existing rehab rooms will be used for storage and a conference room. The addition will be on a slab and there will be security lighting at the door on the end of the additions. No additional water or sewer allocation is needed and there is no change to the surface water drainage pattern. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping or screening. Setbacks exceed the minimum for the district.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change in use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is a minor change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-009 by Genesis Health Care as submitted. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Vice Chair Joan Poutre read application 07-003 by Anthony Tanguay to construct a 60 ft by 44 ft bus garage for NCUHS with a parking area for additional school buses. This property is located at 612 Union Street and is in Commercial Zone B zoning district. This application was tabled from the March 20, 2007 meeting. Mr. Tanguay was present to explain the request. A new site plan was submitted with the changes requested by the Commission. Mr. Tanguay submitted an Air and Noise Assessment from Bannon Engineering and a bus schedule from NCUHS. The assessment was done based on 7 buses running for 1 hour. The Commission had questions concerning the Air Assessment which was discussed in great detail. Clark Curtis made a motion to recess the meeting to go into deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Charlie Elliott arrived as the commission was returning from deliberative session. Joan Poutre read the letter from Mr. Lucas’ doctor into the record. The commission would like to do a site visit and stated they will be tabling the application. They requested the following for the next meeting.
· engineer be present to answer questions concerning the Air/Noise Assessment
· type of fencing the engineer is recommending
· the air assessment model be done for 12 buses running at the same time
· and that it be made clear, preferably in writing, that Mr. Lucas’ health was taken into account for the assessment
Clark Curtis made a motion to table application 07-003 by Anthony Tanguay until 6:45 p.m. Tuesday April 24 for a site visit at 612 Union Street with the meeting to resume at 7:30 p.m. here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Other business: The planning commitment for a designated downtown was discussed. There were varying opinions, but it was the consensus that the Development Review Board (DRB) route was the way to go. It was also felt that one member of the commission should be on the DRB. Clark Curtis has expressed an interest in being on both boards. Paul Chandler made a motion to recommend to the City Council that a DRB be formed, local review of Act 250 be undertaken, and one member of the planning commission be appointed to the DRB. Seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
The SWIP was discussed and the commission signed a letter to the Council in support of the SWIP.
Possible bylaw amendments were briefly reviewed and the commission asked that Bob Kelley keep in touch with Jake Marsh, Island Pond Wireless. When they consider changes to better accommodate wireless internet they would like his input.
10:45 p.m.: Upon a motion by Paul Chandler, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 4/18/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler.
MEMBERS ABSENT: Gerry Coulombe.
OTHERS
PRESENT: David Converse, Lisa Daigle Farney, Paul Denton, Charles Barker,
Constance Isabelle, Julie Mulroy Evans, Tina Leblond, Steve Blake, Paul Curtis,
Frnacis Francis Ormsbee, Blake Hall, Ronald Pepin, George Azur II,
George Lavoie, Claire Lavoie, Kathy Kavanagh, Lois Jenks, Janet Vigeant, Theresa
Trottier, Shirley Laplante, Judy Poirier, David Poirier, Norman Thurston, Pam
Coffin, John Stevens, Don Berthiaume, Terry Kibbee, Clark Curtis, Linda Curtis,
Don Marsh, Paul Monette, Kim Tanner, Mark Wheeler, Edward Zuccaro, David
Humphrey, Butch Crandall, Jim Mulkin, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Mar 20) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the March 20, 2007 meeting. Mr. Berthiaume was present to explain the landscaping plan. The commission questioned him about a contract and when the landscaping could reasonably be completed by. There is no written contract and Mr. Berthiaume said that the landscaping could be completed by July 1st. The commission felt that the face of the concrete landing should not be painted. This was crossed out on the landscaping plan and Mr. Berthiaume initialed the change. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The landscaping is necessary to control erosion and to mitigate the visual affects from the lake.
The Berthiaume Landscaping Plan, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
No exterior lighting is proposed.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Use of the property is for access to the lake. Landscaping is needed for a harmonious relationship with adjacent properties.
The relationship between the proposed and existing adjacent uses is approved as submitted with the Berthiaume landscaping plan.
6.) The adequacy of drainage control;
The rip rap is to prevent erosion into the lake.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 06-097 by David Converse/David Humphrey with the following conditions:
Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott
read application 07-007 by Marlene Manosh for a change of use to an educational
center for preschool and family services and for two additions totaling 8494 sq
ft. This property is located at 363 Bluff Road and is in a general residential
zoning district. Clark Curtis stated that he would be would not be
participating as a member of the planning commission for this application
because he has a conflict of interest and has issues with the project that he
would be addressing as a member of the public. He then got up from the table
and sat in the audience. Ms. Tanner & Mr. Wheeler were present to explain the
request. It was explained that they would be licensed for 60 children 3 to 5
years old and 8 teens. All aspects of the project were discussed including
programs, parking, circulation, traffic, drainage, lighting, lot coverage,
screening, fencing, hours of operation, staffing, etc... There was much input
from the public in opposition to the project. Oral and written concerns from
the public included, among other things, noise, traffic, character of the
neighborhood, property values, tax exempt status of property, lighting, property
boundaries, drainage, and compliance with multiple sections of the bylaw. The
commission reviewed the site plan and determined that a more complete
landscaping plan is needed and an approximate construction schedule time frame.
They also felt that a site visit was warranted and requested that the
approximate corners of the proposed additions be staked out. The commission
stressed that a surveyor was not needed to stake out the exact corners.
Joan Poutre made a motion to table application 07-007 by Marlene Manosh until 6:30 p.m. Tuesday, May 1, 2007 for a site visit at 363 Bluff Road with the meeting to reconvene at 7:30 p.m. here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
Other business: Jim Mulkin and Butch Crandall were present to discuss a proposed “Enterprise Zone” for the property along the I-191 access road and Crawford Farm Road. This proposed zone would combine uses from the Industrial, Light Industrial and Commercial Zone B into one zone. The commission was receptive to the idea that a rough master plan for the area be presented to them.
Kathy Kavanagh was present to ask the commission to consider increasing the limit on the size of signs allowed on a property. The current signage on her building is in violation of the bylaw. The commission agreed that her existing signs look okay and they will review the bylaw. Bob Kelley said he would hold off on proceeding with the violation while the commission is reviewing the sign regulations.
The commission made their annual election of officers as follows:
Joan Poutre made a motion to nominate Charlie Elliott as Chair for the Commission. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Clark Curtis made a motion to nominate Joan Poutre as Vice-Chair for the Commission. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Paul
Chandler made a motion to nominate Clark Curtis as Secretary Clerk
for the Commission. Seconded by Joan Poutre. APPROVED BY UNANIMOUS
DECISION.
Clark
Curtis requested the Bob Kelley assist him with the duties of the Secretary
Clerk as he has in the past.
The council has scheduled a public hearing at 7:00 on April 23, 2004 for the bylaw amendments that they made changes to. The commission felt that the changes did not warrant any change to their existing reports.
The council’s agenda for April 23, 2007 will include an item to determine the direction for the planning commitment needed to get designated downtown status. The commissions input on this would be greatly appreciated.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 4/12/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Steve Blake, David Converse, Alice Soucy, Andy Cabana, Amy Maviotti, Christina Nadeau, Cecile Lucas, Leonard Lucas, Charles Barker, Paul Monette, Don Berthiaume, David Humphrey, John Stevens, Bob Kelley.
7:30 p.m.: Vice Chair Joan Poutre called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Mar 6) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Vice Chair Joan Poutre read application 07-006 by Alice Soucy for a 2 lot subdivision. Lot #1 is to be 0.47 acres with an existing single family house and lot #2 is to be a vacant 2.12 acres lot. This property is located at 573 Sias Ave and is in a general residential zoning district. Ms. Soucy was present to explain the request. Letters from Public Works Director Tom Bernier regarding access and water/sewer were read. Andy Cabana stated he was not opposed to the subdivision but wanted it noted that he has an existing dog kennel that abuts the property and hopes that when the rear lot is developed that he does not get complaints because of the noise from the kennel. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Public Works has approved the proposed access to lot #2. There is no change on lot #1 to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal and there is no proposed change.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change of use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Public Works has approved the adequacy of water and sewer.
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-006 by Alice Soucy with the condition that the project must comply with all conditions in the two letters from Tom Bernier dated March 16, 2007. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the February 20, 2007 meeting. Don Berthiaume was present to explain the landscaping plan. Mr. Berthiaume showed the commission elevation views of the proposed landscaping on his laptop computer. No printed landscaping plan was presented. It is proposed to plant ivy every 3 ft along the tops of the walls, arborvitae every 3 ft along the base of the walls, and viburnum every 5 ft along the base of the upper wall in front of the arborvitae.
Joan Poutre made a motion to go into deliberative session. Seconded by Clark Curtis. APPROVED BY A UNANIMOUS DECISION.
Upon returning the commission explained that they like the landscaping being proposed, but they need a formal plan submitted. They would like a plan on paper showing the location and spacing of the different proposed plantings. The plan should show aerial and elevation views of the proposed plan and a written contract stating that the plantings are guaranteed for a minimum of one year. The commission asked that the plans be submitted to the zoning administrator by April 3, 2007 for distribution to the commission. The commission stated that they plan on making a decision at their next meeting. Joan Poutre made a motion to table application 06-097 by David Converse/David Humphrey until 7:30 pm April 10, 2007 here in the council room. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Bob Kelley reported that Mr. Tanguay does not have the requested material for that commission and requested that they table the application to give the engineers time to complete the requested studies. Joan Poutre made a motion to table application 07-003 by Anthony Tanguay until 7:30 pm April 17, 2007 here in the council room. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Other Business: Bob Kelley reported that an application has been submitted and the applicant has a purchase agreement that expires April 12. A Conditional Use hearing is scheduled for April 11. Although the commission usually waits until after Conditional Use is granted before beginning Site Plan Review, they agreed to start site plan review at their next meeting on April 10, 2007.
The commission was reminded of the dates and times for the upcoming training workshops.
A request by Butch Crandall on behalf of Jim Mulkin and Fred Oeschger for a bylaw amendment for a “Mixed Use Enterprise Zone” was passed out. He would like to meet with the commission at a later date to discuss this in greater detail.
9:30 p.m.: Upon a motion by Joan Poutre, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 3/22/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Feb 20) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Zoning Administrator Bob Kelley reported that Mr. Tanguay does not have all the information that the Commission has requested and asked that his application be table until their next meeting.
Joan Poutre made a motion to table application 07-003 by Anthony Tanguay until March 20, 2007 at 7:30 p.m. here in the council room. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
In other business the Commission had general discussions on deliberative sessions, personal wireless telecommunications facilities, educations workshops, subdivision regulations, and design control regulations.
9:30 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
/
The minutes were taken by Bob Kelley and filed for the record on 03/08/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre, Paul Chandler.
OTHERS PRESENT: Anthony Tanguay, Louis Bonanomi, Paul Monette, Melanie Proulx, Eric Quintin, David Converse, Brent Hilliard, Joan Willard, Gordon Samson, Susan Lavoie, Steve Brochu, Richard Cartee, Jacques Roberge, Cecile Lucas, Leonard Lucas, Steve Blake, David Humphrey, John Stevens, Don Berthiaume, Bob Kelley.
7:40 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Feb 13) with an amendment that it was the zoning administrator’s opinion that the revised wireless telecommunications regulations were much improved, but still too stringent. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-003 by Anthony Tanguay to construct a 60 ft by 44 ft bus garage for NCUHS with a parking area for additional school buses. This property is located at 612 Union Street and is in Commercial Zone B zoning district. Mr. Tanguay was present to explain the request. Charlie Elliott read the Performance Standards section of the Bylaw. Mr. Tanguay explained the project. Lighting on the building will be directed downward, the drive will be gravel, storm water treatment is addressed, heating will be mostly waste oil, there will be 3 employees plus the bus drivers, there will be a 2 yard dumpster onsite with the exact location not known, the trees to be planted along the Lucas property are 2.5 inch balsams, and the school will own the property. There was a great deal of discussion concerning the fumes from 19 busses idling on the lot. Mr. Tanguay submitted specs on the emissions from busses. In the morning the busses will be leaving at different times, but in the afternoon they would be leaving at the same time. The school has moved the busses off the school property because of health concerns and they have a not idling policy. Noise was another issue raised.
Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session the commission stated that they needed additional information and corrections to the site plan. They requested that the applicant supply the following:
· A revised site plan showing the first 50 ft of the driveway as paved to prevent dirt from constantly being tracked onto Union Street.
· A revised site plan with car parking spaces #10 and #11 redesigned. It does not appear there is adequate circulation for the cars to back out.
· A revised site plan showing the location and type of screening for the service/dumpster area.
· A revised site plan changing the landscaping/screening along the Lucas property to a cedar hedge.
· A noise study by a qualified professional to determine existing and proposed noise level along the property line to all adjoining properties.
· A study by an environmental engineer to address if the proposed use meets §332 Performance Standards 332.02; (B) Emit any odor, which is considered offensive, (C) Emit dust or dirt, which is considered offensive, and (E) Emit any noxious gases which endanger the health, comfort, safety or welfare of any person, or which have a tendency to cause injury or damage to property, business or vegetation. The engineer must be informed about Mr. Lucas’ current health condition (a copy of Mr. Lucas’ letter) and it must be taken into consideration when the study is done.
Mr. Tanguay asked a few questions to clarify what the commission wants.
Clark Curtis made a motion to table application 07-003 by Anthony Tanguay until March 6, 2007 at 7:30 p.m. here in the council room. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-005 by Gordon Samson to split off a 90 ft by 75 ft piece of land to sell to an abutter. This property is located at 272 St Laurent St and is in a General Residential zoning district. Mr. Samson and Ms. Lavoie were present to explain the request. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
There is no change to the exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change of use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Gerry Coulombe made a motion to grant site plan approval to application 07-005 by Gordon Samson with the condition that the 90 ft by 75 ft piece of land must be combined by deed into one lot with the Lavoie lot. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the February 6, 2006 meeting. Mr. Humphrey and Mr. Stevens were present to explain the request. The commission had requested a landscaping plan from a landscaping professional. The applicant had Don Berthiaume owner of International Landscaping present, however the applicant did not have a landscape plan from Mr. Berthiaume. The commission explained directly to Mr. Berthiaume what they needed for a landscape plan. Mr. Berthiaume said that it would be no problem, he does them all the time. He explained that he was going to Florida, so he would need 3 weeks to complete the plan.
Clark Curtis made a motion to table application 06-097 by David Converse/David Humphrey until March 20, 2007 at 7:30 p.m. here in the council room. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
10:25 p.m.: Upon a motion by Clark Curtis, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 2/22/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: John Stevens, Paul Monette, Trish Sears, Bob Kelley.
7:30 p.m.: Chair Charlie Elliott called the Public Hearing to order. This hearing is for public comment on proposed bylaw amendments. Each amendment was reviewed. There was public input on Waterfront Lots (the State controls construction beyond the high water mark), Landscaping Requirements (wording could be better), Historic Buildings (the word “for” should be added after eligible in the definition), and Personal Wireless Telecommunications Facilities (the definition for service provider should be modified)(regulations much improved, but still too stringent in the opinion of the zoning administrator).
8:30 p.m.: After all public input was heard, Joan Poutre made a motion to close the hearing. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
8:31 p.m.: Chairman Charlie Elliott called the regular meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Feb 6) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on the proposed bylaw amendments. Due to public input the following 5 minor changes were made to the proposed amendments.
Joan Poutre made a motion to approve the 5 minor changes and to forward the amendments with the changes to the City Council for their approval. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
A report for the change to the definition of Personal Wireless Telecommunications Service Provider was drafted. Clark Curtis made a motion to approve the report. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business – Trish Sears was present to explain the Planning Commitment required for the City to get the Designated Downtown status from the State. Two training session is in the works to explain everything in greater detail. There are 2 options on how to meet the Planning Commitment and depending which one is chosen the Commission will either have to draft and adopt Design Control District Regulations or Subdivision Regulations. The draft of the regulations will need to be completed by August 1st in order to meet the goal of submitting the application for Designated Downtown by the first of November.
9:30 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 2/21/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Edwin Newton, Nancy Newton, David Converse, Andrew Larocque, Fran Risinger, Mark Wheeler, Paul Denton, Lisa Daigle-Farney, Kim Tanner, Steve Blake, Jacques Roberge, David Humphrey, John Stevens, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jan 16) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-004 by Edwin & Nancy Newton for a subdivision permit to split off .14 acre to convey to an adjoining landowner. The remaining parcel with an existing mobile home will be .06 acre. This property is located at 159 Herrick Street and is in a general residential zoning district. Mr. & Mrs. Newton were present to explain the request. It was noted that there were not setback issues with the existing mobile home on the Newton lot and that the .14 ac lot is substandard. It will have to be combined with the abutting property by deed into one lot. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
There is no changed to existing exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The adjoining land owner wishes to purchase the lot to build a garage.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
The proposed .14 ac lot does not have access to a public R.O.W.
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted with the condition that the .14 ac lot must be sold to an abutting property owner and upon transfer it must be combined with abutting property by deed into one lot.
Joan Poutre made a motion to grant site plan approval to application 07-004 by Edwin & Nancy Newton with the condition that .14 ac lot must be merged with the abutting property by deed into one lot. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the December 5, 2006 meeting. Mr. Humphrey, Mr. Stevens, and Mr. Converse were present to explain the request. Ex parte communications were disclosed – Clark Curtis had minor conversations with Jacques Roberge and David Converse and received mail from Fran Risinger which he has read. Charlie Elliott received a letter from Fran Risinger and has not read it. Joan Poutre received a letter from Fran Risinger and has not read it. Gerry Coulombe has received a letter from Fran Risinger and has skimmed thru it. Paul Chandler received a letter from Fran Risinger and gave it to Bob Kelley unopened. There was also a letter from Joseph & Judith Ferrari to Charlie Elliott, Planning Commission Chairman that has not been opened. The letters from Fran Risinger were all opened and determined to be the same. The letter was made part of the application and copies were made available to all. The letter from Ferrari was opened, made part of the application and copies were made available to all. The Zoning Board in granting conditional use approval made a condition that a landscaping plan must be submitted to the Planning Commission for their approval. The landscaping is to mitigate the visual effects of the project. Mr. Stevens submitted a landscaping plan to the Commission. Discussion centered mainly on the proposed landscaping plan. Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session the Commission told the applicant that the landscaping plan as submitted was not adequate. They would like to see a plan by a landscape professional to address the vegetation needs to screen the wall and would like the professional to be present to address issues and questions the Commission may have. The vegetation should be compatible with the adjoining properties. The landscaping professional must, in writing, warrantee the work for a minimum of one year. The height of the walls were discussed and the Commission let it be known that they will not approve any increase to the existing wall and that the landscaping plan should take that into consideration.
Clark Curtis made a motion to table application 06-097 by David Converse/David Humphrey until February 20, 2007 at 7:30 p.m. here in the Council Room. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business: Kim Tanner, NCIC, gave the Commission an overview of a project they are planning on the corner of the Bluff Rd and Pine Grove Cemetery Rd. It is mainly services and classes for young children and their parents. It was determined that their proposed use would fall under nursery school and licensed day care which are conditional uses for the district. NCIC hopes to submit a formal application in the near future.
The planning commission briefly reviewed the planning commitment need for Newport to receive Designated Downtown status.
10:05 p.m.: Upon a motion by Clark Curtis, seconded by Joan Poutre, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 2/9/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Joe Aja, Rick Burroughs, Jake Marsh, Kory Scott, Dan Scott, Kristin Bacon, John Stevens, Martin Haselton, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jan 9) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-002 by North Country Union High School for the renovation and expansion of the North Country Career Center. This project will also involve the reconstruction and reconfiguration of all access drives and parking areas. This property is located at 209 Veterans Ave and is in a general residential zoning district. This application was tabled from their January 2, 2007 meeting. Mr. Burroughs was present to explain the request. Since the January 2nd meeting the applicant has been granted a variance for the encroachment into the required landscape area and Tom Bernier, Director of Public Works has approved their change in access, drainage control, and adequacy of water/sewer. Mr. Bernier has requested that all conditions from his approval be included as part of the permit. All items that were required have now been submitted. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
The redesigned parking, traffic access and circulation appear adequate.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The landscape area on the northwest corner of the student parking lot is encroached upon by the parking lot.
Landscaping, screening, and setbacks are approved as submitted with the condition that a variance is granted by the Zoning Board of Adjustment for the encroachment of the parking area into the required landscape area.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting appears to provide for adequate night visibility while protecting neighboring properties from undue glare.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use has not changed.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Drainage control appears adequate.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-002 by North Country Union High School with the condition that all conditions in the three letters from Public Works Director Tom Bernier dated January 15, 2007 be complied with (the letters were addressed to the Planning Commission, North Country Union High School, and Dubois & King, Inc). Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Other Business:
Jake Marsh from Island Pond Wireless was present at the Commission’s request to explain wireless internet access. The Commission is in the process of planning regulations to allow wireless internet within the City limits. Mr. Marsh explained the types and number antennas needed to service Newport City, the frequency used, the output, and he had numerous photos of different installations. When asked, he said he might have some sample regulations from other communities that he can supply to the Commission. The Commission thanked him for his presentation.
Dan Scott was present to go over planned sand & gravel extraction on the Kingdomgo property around the golf course. Final engineering for the project is being prepared for a formal application. They will be proposing to extract 6-10 million yards over a 10-year period. There will be 4 exit points from the property (2 off the Glen Rd, 1 off Mount Vernon, and 1 off Pine Hill Rd). Up to 80 ft in elevation will be cut off the existing ridge, which will be terraced for future residential development. Some initial concerns that were expressed were noise, dust, traffic and damage to existing roadways.
The Commission briefly discussed Development Review Boards and Design Review Districts. Bob Kelley stated that the City Council should make their decision on which way to go by March 1st and the Commission should give their recommendation to the Council by their next meeting on Feb 6th.
9:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 1/18/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Paul Monette, Bob Kelley.
7:40 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jan 2) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on bylaw amendments. Changes to Personal Wireless Telecommunication Facilities regulations were reviewed. A few additional minor changes were made and changes to Personal Wireless Telecommunication Facilities were approved for a public hearing.
Historic Building was defined as “a building that is either eligible or on the National Register of Historic Places”.
A purpose section was added to Article 1, it is a slightly modified copy of §344.01(a,b,c) (§344.01(a,b,c) is being removed from the Personal Wireless Telecommunication Facilities regulations section).
Wireless Internet service was discussed and it was deemed that further study is needed before amending the bylaw. The commission asked that Island Pond Wireless be invited to a meeting to explain what type of infrastructure is needed to supply this type of service to the City of Newport.
Reports were approved for the changes to Personal Wireless Telecommunication Facilities, the addition to Article 1, and the definition of Historic Building.
9:40 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 1/11/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Steve Blake, Chris Hamblett, Greg Hamblett, Paul Monette, Joe Aja, Bob Benson, Bob Fitts, Rick Burroughs, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Dec 19) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-107 by R. F. Hamblett, Inc for a 16 ft by 32 ft storage addition. This property is located at 54 Coventry Street and is in Commercial Zone A zoning district. This application was tabled from the December 19th meeting. Chris & Greg Hamblett were present to explain the request. The only concern from the last meeting was the size of the proposed expansion to their walkway. The site plan and application were amended to include the walkway expansion. It is an L shaped expansion 26 ft on one side and 40 ft on the other. Final width of the walkway will be 8 ft and the inside corner will be at a 45 degree angle. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change to the relationship with existing adjacent uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 06-107 by R. F. Hamblett, Inc as amended. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-002 by North Country Union High School for the renovation and expansion of the North Country Career Center. This project will also involve the reconstruction and reconfiguration of all access drives and parking areas. This property is located at 209 Veterans Ave and is in a general residential zoning district. Rick Burroughs, Bob Benson, and Bob Fitts were present to explain the request. Parking, circulation, access, drainage, addition size, and construction schedule were all discussed in detail. A variance is needed because the student parking lot encroaches on the 15 ft landscape requirement next to the American Legion. Four or five parking spaces are located in this area. Charlie Elliott noted that the variance is very minimal and that a bylaw amendment is in the works to allow the Planning Commission during site plan review to determine if landscaping is needed between 2 nonresidential uses. It was noted that parking would be disrupted during the 18 months of construction.
Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session exterior lighting was discussed. Charlie Elliott noted that before they can approve the application a few minor things are needed to complete the application. A letter is needed from the Director of Public Works with regards to the change in access driveways, approval of all provisions to control natural drainage water, and adequacy of water/sewer. The commission also felt that the variance issue should be resolved prior to their approval. It was felt that 2 weeks would be adequate to get these requirements. Clark Curtis made a motion to table application 07-002 by North Country Union High School until Tuesday January 16th at 7:30 pm here in the council room of the municipal building. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Discussion began on bylaw amendments. There were still some issues regarding proposed changes to Personal Wireless Telecommunication Facility regulations. The commission decided to table this and have a meeting next week for planning only. Wireless Internet Access Facilities were briefly discussed and tabled until next week. A proposed amendment to allow boathouses in the Urban Recreational district was reviewed and agreed upon as follows:
Change §317 to read as follows –
§317 Waterfront
Lots In Residential Districts
317.01 Residential Districts - Waterfront lots may have a one-story boathouse for the sole purpose of boat storage, and one end may extend into the water ten feet beyond the high water mark providing permission is obtained from the appropriate State and Federal agencies. Width of the boathouse is not to exceed twelve feet; height not to exceed ten feet above the high water mark.
317.02 Urban Recreational District - Waterfront lots may have a one-story boathouse for the sole purpose of boat storage, and one end may extend into the water ten feet beyond the high water mark providing permission is obtained from the appropriate State and Federal agencies.
Three reports for proposed amendments were approved.
The Commission will meet next Tuesday for discussion on bylaw amendments only.
10:15 p.m.: Upon a motion by Clark Curtis, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 1/5/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jun 5) as written. There was no second and Joan Poutre withdrew her motion. There was extensive discussion about the minutes in respect to what was written about Possible DRB membership. The last sentence was deleted and the following added. “The commission members found it offensive that ZBA members voiced opinions that they would not serve if Clark was appointed. The board also believed that any member of any board with that viewpoint (toward any other member of any board) should not serve on a board and that others could apply for vacancies left if they chose not to serve after being appointed.” Joan Poutre made a motion to accept the minutes to the last meeting (Jun 5) as amended. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Bob Kelley reported that Mr. Hogan does not have all the changes made as requested by the Commission and has asked that the Commission table his application. Clark Curtis made a motion to table application 07-029 by William Hogan until 7:30 p.m. on Tuesday July 17, 2007 here in the Council room. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
The commission reviewed the draft subdivision regulations in great detail. Some relatively minor changes were made. The revised draft will be sent to all members as soon as the changes are incorporated for the Commission to review.
Other Business: The commission reviewed the proposed Capital Budget. The Commission unanimously recommends that the City plan for extending the sewer system to the properties along the Bluffs.
10:30 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on June 21, 2007.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Victor Martinez, Michael Pray, Brandon Pray, Bill Hogan, J Paul Duquette, Pauline Duquette, Ellie Ingram, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (May 22) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-025 by Brandon, Michael, and Jeannie Pray for a fence around their back yard and an 8 ft by 12 ft shed. This property is located at 43 Indian Point Street and is in commercial zone B zoning district. Michael and Brandon Pray were present to explain the request. Location of the fence was changed slightly and Mr. Pray initialed the change. For purposes of the fence this application is considered a joint application with the abutters due to a letter submitted with the abutters signatures. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The abutting property owners have signed off on the fence where it is less than 3 ft from the property line. The shed meets the required setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
No change to exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use will not change and is similar to surrounding uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-025 by Brandon, Michael, and Jeannie Pray as submitted. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-027 by Ellie Ingram for a change of use permit for a Licensed Daycare with a second floor studio apartment. This property is located at 447 Sias Ave and is in a general residential zoning district. Mr. & Mrs. Duquette and Ms. Ingram were present to explain the request. For purposes of the fence this application is considered a joint application with the abutter due to a letter submitted with the abutter’s signature. The day care is considered the primary use on the property and the apartment is considered a secondary use. The apartment is on the second floor and has 2 exits. The back yard will be fenced in. Mr. Martinez was concerned with snow plowing on the site. There have been problems in the past with snow being plowed right up to his property. Mr. Duquette assured him that they would work with him if any problems arise, but they did not expect to be plowing the snow as far back as previous tenants. Screening of service areas was discussed. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change, except for a fence, to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use is typical in a residential area. The Day Care is the principal use on the property and the apartment is considered an accessory use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-027 by Ellie Ingram with the condition that dumpsters must be screened appropriately as per §338. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-029 by William Hogan for a 50 ft by 150 ft one story building. The proposed building is to be used for physical therapy/rehabilitation gym/therapy pool and for additional future offices. This property is located at 269 Lakemont Road and is in a light industrial zoning district. Mr. Hogan was present to explain the request. The building size was changed to 50 x 120 and Mr. Hogan initialed the change. There are no known deed restrictions on the land. The parking spaces are not drawn to scale, relative location of the building and parking is not correct as depicted on the site plan, and there were no elevation plans of the building submitted. Existing water/sewer allocation is adequate and Public Works Director Tom Bernier requests that the permit be conditioned upon this approval of the final storm water plan. The commission would like a site plan drawn to scale and elevation plans to review prior to acting on this permit.
Clark Curtis made a motion to table application 07-029 by William Hogan until 7:30 p.m. on Tuesday June 19, 2007 here in the Council room. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Other Business: The Bogner property was discussed. It is anticipated that some time in the future the Sacred Heart School will ask for a bylaw amendment to change the zoning on the property. Pine Bluff Estates property was also briefly discussed as the hospital may wish to change the zoning. No formal request has been submitted to the Commission on either property.
Possible DRB membership was discussed in great length. The Council took Bob Kelley’s recommendation that they advertise for DRB members and interview those interested. One of the other recommendations that Bob made if the Council decided not to advertise, was a recommendation on which 5 candidates out of the 6 that expressed an interest to appoint. Bob did not recommend Clark Curtis and the Commission disagreed strongly. The Commission felt very strongly that Clark should be on the DRB. The Commission believes that if any member of a Board or Commission holds a grudge then they should not be a member.
10:30 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 6/7/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Mark Wheeler, Kim Tanner, Edward Zuccaro, Nick Manosh, Tina Leblond, Hope Sutton, Julie Mulroy-Evans, Eric Erwin, Linda Michniewicz, Lisa Daigle-Farney, Cindy Trahan, Paul Denton, John Ward Jr., Steve Blake, Fred Oeschger, Nancy Cook, Bill Cook, Lois Jenks, Paul Curtis, Francis Ormsbee, John Hall, Clark Curtis, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (May 8) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-007 by Marlene Manosh for a change of use to an educational center for preschool and family services and for two additions totaling 8494 sq ft. This property is located at 363 Bluff Road and is in a general residential zoning district. This application was tabled from the May 1, 2007 meeting.
Clark Curtis made a motion to change the order of the applications and review the permit for the City of Newport before the Manosh application. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-026 by the City of Newport for a 12 ft by 12 ft light house ticket booth with a 7 ft by 9 ft bathroom addition. This property is located at Railroad Square and is in an urban recreational zoning district. Mr. Ward and Mr. & Mrs. Cook were present to explain the request. If the bathroom is built they will probably have to bore under the railroad tracks to connect to the City sewer system. The light house will be built so that it is movable. It is anticipated that it will be initially located in the northeastern portion of the lot. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no parking or traffic access. There is no change to the circulation for pedestrians, but there is anticipated an increase in the number of pedestrians using the walkways.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use will enhance this area of the waterfront.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-026 by the City of Newport as submitted. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The commission returned to the Manosh application. Clark Curtis recused himself due to a conflict in interest. Joan Poutre read letters from Public Work Director Tom Bernier and Don Marsh concerning drainage, a letter from Fire Chief Eric Degre concerning fire safety relative to Fred’s gas station, and a letter from City Attorney Bill Davies concerning Fred’s gas station and where the 300 ft is measured from. It was noted that a section of the applicant’s federal report on the project concerning fire safety was submitted. The ZBA granted conditional use approval for this project last week and Charlie Elliott read their Findings of Fact. There was much discussion on the effect this project will have on possible future projects on Fred’s lot. Fred Oeschger did not want it to have any effect on the future use of his property. Some of the other issues brought up by opponents of the project included:
Joan Poutre made a motion to recess the meeting to go into deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
Upon returning from deliberative session Joan Poutre made a motion to close the hearing on the Manosh application. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Access is from Bluff Rd, there are 34 parking spaces including 2 handicap spaces, and there are pedestrian walkways from the parking areas to the building entrances.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Setbacks meet or exceed the minimums for the district. A row of trees is proposed along the parking area on the north side and additional landscaping is proposed in front and along the right side of the building.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is a regional high school down the street, a cemetery in the rear, residential uses on the right side, vacant lots on the left side, and residential/commercial uses across the street. Conditional Use was granted by the Zoning Board of Adjustment on May 16, 2007.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
The lot is relatively level and Public Works Director Tom Bernier has approve the provisions to control natural drainage water.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-007 by Marlene Manosh for site plans SK1a & C-1 with the condition that the relocation of the fire hydrant must be approved by the Public Works Director. Seconded by Paul Chandler. Ayes - Joan Poutre, Paul Chandler, Charlie Elliott. Nays - Gerry Coulombe. Abstentions - Clark Curtis. THE MOTION WAS GRANTED.
Other Business: Charlie Elliott has started working on subdivision regulations. He has used St. Albans regulations as a template and has stated marking it up and making changes. Bob Kelley will copy this and distribute it to the commission.
10:00 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/24/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Joe Profera, JC Brimmer, Ed Gaudreau, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (May 1) as written. Seconded by Gerry Coulombe. Clark Curtis said he had a few questions about the minutes and suggested that the minutes wait until after the discussion with the Derby Planning Commission. The motion and the second were withdrawn. Clark Curtis made a motion to table approval of the minutes. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Discussion between the Newport and Derby Planning Commissions on issues of common interest began. Among the many issues discussed were:
· Wal-Mart – no application has been submitted, it is assumed they are waiting for sewer allocation. Other development is sure to follow if and when Wal-Mart comes. Also discussed was the fact that Wal-Marts conceptual approval runs out in 5 months.
· Traffic – potential future development (Wal-Mart and other stores and restaurants) will generate significant traffic, both communities need to plan for this. Crawford Farm Rd has the potential to be a bypass road to new development. The Palin Farm has a large commercially zoned area abutting Derby and the proposed Wal-Mart site. The possibility of a road connecting these areas should be studied.
· Water/Sewer – this is considered a roadblock for in future development. Currently Derby is not granting any additional sewer allocation. The town and village have not come to an agreement yet. Potential development at the former Prouty & Miller site on the Crawford Farm Road and portions of the Kingdomgo development need to resolve how to get water and sewer to their sites. The long term vision of both commissions was that much more substantial sewer capacity will be needed by both communities and this should be address in both their municipal plans.
· Housing – there is a shortage of affordable housing in both communities.
· Municipal Plan – Derby is in the process of updating their plan, thru their zoning administrators, they will keep Newport in the loop on sections that have an impact on them.
· Interstate Rest Area – it was felt that it would be beneficial if the Coventry rest area were rebuilt. It was pointed out that Newport’s sewer system ends only about a mile away, should septage be an issue.
Both commissions felt the meeting was beneficial and would like to continue biannual meetings.
Minutes to the last meeting were discussed and minor changes were made. Clark Curtis requested clarification on the additional information that the Commission requested for the Manosh application. In regards to the info requested of the Fire Chief, the format and time frame is at the discretion of the Chief. No format or time frame was specified. In regards to drainage control, Tom Bernier would probably not be taking into account the culvert size Clark may be installing on the other side of Pine Grove Cemetery Road, that he has a permit for, because a final size has not yet been determined. Clark said his engineer has calculated a culvert size, but it has not been submitted to the City. Clark Curtis made a motion to approve the minutes to the last meeting (May 1) with amendments to indicate he abstained from the 2 votes related to the Manosh application and on also one typo error. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business: Bob Kelley reported that the City Attorney’s preliminary opinion concerning §326 for the Manosh application is that the Nursery School is a school, Fred’s property is a gas station, and the 300 ft is measured from the Manosh property line to the pumps, canopy and tanks on Fred’s property. His written opinion should be done in time for the next hearing. Bob Kelley stated he passed this info along to Kim Tanner with the recommendation that in order to speed up the permitting process she may want to have the distance to the pumps, canopy and tanks for the next meeting.
10:20 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Paul Curtis, Lois Jenks, Harriet Hall, Linda Curtis, Steve Blake, Dennis Percy, Rachel Ricard, Julie Mulroy-Evans, Don Marsh, Tina Leblond, Constance Isabelle, Kim Tanner, Mark Wheeler, Edward Zuccaro, Paul Denton, Hope Sutton, Francis Ormsbee, Andy Tetrault, Nick Manosh, Tony Tanguay, Bruce Leonard, Linda Michniewicz, Lisa Daigle-Farney, Clark Curtis, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Apr 24) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-007 by Marlene Manosh for a change of use to an educational center for preschool and family services and for two additions totaling 8494 sq ft. This property is located at 363 Bluff Road and is in a general residential zoning district. This application was tabled from the April 10, 2007 meeting. Note: There was a site visit of the Manosh property prior to the meeting. Clark Curtis has a conflict of interest and recused himself and sat with the general public. Ms. Tanner & Mr. Wheeler were present to explain the request. A new site plan was submitted and reviewed in great detail. The old site plan was marked VOID. Items discussed included lighting, landscaping, traffic, size of the building, parking, and proposed uses in the building. Comments pro and con were voiced on most all items. Ms. Tanner submitted a letter in favor of the project from Rever Kennedy, which Joan Poutre read out loud. The Commission reviewed the site plan in accordance with Section 507. Items further discussed included parking, traffic, definition of school, definition of nursery school, definition of gasoline station, landscaping plan, fence height, fence location, existing trees, playground area, parking lighting, walkway lighting, security lighting, size of building in relation to others in the area, proximity to fuel pumps & tanks, safety in relation to fuel tanks & pumps, federal review of project, effect on Fred’s Plumbing & Heating property (will this project if approved make it nonconforming), drainage, noise, benefits, possible future expansion, grant funding, hours of operation, etc… Joan Poutre made a motion to go into a short deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION with Clark Curtis abstaining.
Upon returning from deliberative session the commission requested the following information.
· Have Newport’s Fire Chief review the property to address the safety relative to Fred’s Plumbing & Heating lot on which are located gas tanks and pumps.
· Have Newport’s Public Works Director review the proposed surface water drainage.
· Get a written opinion from the City Attorney in respect to §326.01 of the bylaw.
· Submit a copy of the Fed. Study done for the project for the commission and fire chief to review.
Joan Poutre made a motion to table application 07-007 by Marlene Manosh until 7:30 p.m. May 22, 2007 here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION with Clark Curtis abstaining.
Other Business: The commission reviewed and finalized their decision to deny application 07-003 by Anthony Tanguay and their findings of fact. The findings and conclusions are:
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Outside parking for buses is adequate for up to 19 buses. Access is from Union Street and the curb cut has been approved by Tom Bernier PW Director. Circulation within the lot and onto Union Street is addressed.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are satisfactory.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
A row of trees are to be planted along the Northern boundary and a fence is proposed along Union St. This property abuts a general residential zoning district to the east and a residential use to the north. Leonard Lucas, the resident to the north has only one lung and suffers from sever chronic obstructive pulmonary disease. His doctor strongly advises, if possible, to locate this facility elsewhere to preserve Mr. Lucas’s current state of health. Bus fumes are a noxious gas and have caused air quality problems at NCUHS in the past. An air quality and noise study by Bannon Engineering predict that State and National standards will be met. EPA printout about buses and diesel fumes submitted by Mr. Lucas’s attorney. NCUHS vehicle idling policy submitted. Except for morning warm up and windshield defrosting buses are not allowed to idle. Warm up and windshield defrosting will occur on this lot. The purpose of the bylaw is to protect the public health, safety and general welfare of the City of Newport.
Conclusion: Landscaping, screening, and setbacks are not adequate to achieve maximum compatibility and protection to adjacent properties. While the Air Quality Study preformed by Mr. Bannon indicated conformance with state air quality standards, it was felt that two residential properties within 120 feet of 19 busses was unacceptable.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Conclusion: Protection of the utilization of renewable energy resources is satisfactory.
4.) Exterior lighting;
Exterior lighting is minimal.
Conclusion: Exterior lighting is satisfactory.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
See #2 above
Conclusion: The relationship between the proposed and existing adjacent uses is not harmonious.
6.) The adequacy of drainage control;
Tom Bernier PW Director has approved drainage control.
Conclusion: Drainage control is satisfactory.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Tom Bernier PW Director reviewed the adequacy of water and sewer. See #2 above.
Conclusion: This project does not meet performance standards §332.02(B & E) of the Newport City zoning bylaw.
Based on the foregoing Findings of Fact, Site Plan Approval is herby DENIED. Date of decision – May 1, 2007.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/3/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Tony Tanguay, Mark Bannon, Paul Monette, Robin Smith, Wendy Buchanan, Brent Hilliard, Richard Cartee, Stephen Brochu, Jim Privee, Charles Hickey, Cecile Lucas, Leonard Lucas, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Apr 17) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-003 by Anthony Tanguay to construct a 60 ft by 44 ft bus garage for NCUHS with a parking area for additional school buses. This property is located at 612 Union Street and is in Commercial Zone B zoning district. This application was tabled from the April 17, 2007 meeting and a site visit at 6:45 p.m. prior to tonight’s meeting. The Commission disclosed ex parte communications from Mr. Cartee after last weeks meeting. Mr. Cartee talked about another site available to the school on the Quarry Road in Derby and talked about the schools contract with Mr. Tanguay and an offer on the Tanguay property from Terry Lucas.
Discussion began on the application and Mr. Tanguay and his engineer Mr. Bannon were present to explain the request. The noise study was briefly discussed. Mr. Bannon is recommending that an 8 ft high solid fence be required along Union Street in order for the project to meet the noise level standard and an optional 8 ft high fence along the Lucas property if you want to provide additional noise reduction. The Air Quality study was discussed in great detail. The model used is very conservative and uses the worst case scenario. With 12 buses running this project would comply with State and National standards. Mr. Bannon stated he felt the project meets performance standards B & E in Newport’s Bylaw. There was discussion on bus emissions and past problems at the high school. Mr. Hickey questioned why the particulate matter was less for 12 buses than it was for 7 buses. Mr. Bannon was not sure, but stated that there are many factors that go into the model.
Joan Poutre made a motion to table the application until 7:30 p.m. Tuesday May 1, 2007 here in the council room. Seconded by Gerry Coulombe. After discussion the motion and second were taken back.
Joan Poutre made a motion to recess the hearing and go into deliberative session. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session Joan Poutre made a motion to close the hearing on this application. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Paul Chandler made a motion to grant site plan approval to application 07-003 by Anthony Tanguay. Seconded by Joan Poutre. Ayes - Joan Poutre, Paul Chandler. Nays - Clark Curtis, Gerry Coulombe, Charlie Elliott. THE MOTION WAS DENIED.
There was general discussion on their reason for denying the application. Items mentioned were proximity to a residential district and performance standards. It was noted that their decision will be issued in writing.
Other Business: The Councils decision to convert from a Planning Commission and Zoning Board to a Planning Commission and a Development Review Board was briefly discussed, as was the need to begin drafting subdivision regulation.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 4/27/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Patricia Sears, Paul Monette, Rosemary Mayhew, Mark Stewart, Daniel Dagesse, Tony Tanguay, Leonard Lucas, Cecile Lucas, Steve Blake, Richard Cartee, Steve Mason, Bob Kelley.
7:30 p.m.: Vice Chair Joan Poutre called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Apr 10) with 5 minor corrections. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Vice Chair Joan Poutre read application 07-009 by Genesis Health Care for a 46 ft by 51 ft addition to the existing nursing home. This property is located at 35 Bel-Air Dr and is in an urban residential zoning district. Joan Poutre disclosed that her daughter is an abutter. It was felt that she did not have a conflict of interest. Mr. Stewart was present to explain the request. The addition is to house a physical therapy room and relocate two rehab rooms. The two existing rehab rooms will be used for storage and a conference room. The addition will be on a slab and there will be security lighting at the door on the end of the additions. No additional water or sewer allocation is needed and there is no change to the surface water drainage pattern. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping or screening. Setbacks exceed the minimum for the district.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change in use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is a minor change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-009 by Genesis Health Care as submitted. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Vice Chair Joan Poutre read application 07-003 by Anthony Tanguay to construct a 60 ft by 44 ft bus garage for NCUHS with a parking area for additional school buses. This property is located at 612 Union Street and is in Commercial Zone B zoning district. This application was tabled from the March 20, 2007 meeting. Mr. Tanguay was present to explain the request. A new site plan was submitted with the changes requested by the Commission. Mr. Tanguay submitted an Air and Noise Assessment from Bannon Engineering and a bus schedule from NCUHS. The assessment was done based on 7 buses running for 1 hour. The Commission had questions concerning the Air Assessment which was discussed in great detail. Clark Curtis made a motion to recess the meeting to go into deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Charlie Elliott arrived as the commission was returning from deliberative session. Joan Poutre read the letter from Mr. Lucas’ doctor into the record. The commission would like to do a site visit and stated they will be tabling the application. They requested the following for the next meeting.
· engineer be present to answer questions concerning the Air/Noise Assessment
· type of fencing the engineer is recommending
· the air assessment model be done for 12 buses running at the same time
· and that it be made clear, preferably in writing, that Mr. Lucas’ health was taken into account for the assessment
Clark Curtis made a motion to table application 07-003 by Anthony Tanguay until 6:45 p.m. Tuesday April 24 for a site visit at 612 Union Street with the meeting to resume at 7:30 p.m. here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Other business: The planning commitment for a designated downtown was discussed. There were varying opinions, but it was the consensus that the Development Review Board (DRB) route was the way to go. It was also felt that one member of the commission should be on the DRB. Clark Curtis has expressed an interest in being on both boards. Paul Chandler made a motion to recommend to the City Council that a DRB be formed, local review of Act 250 be undertaken, and one member of the planning commission be appointed to the DRB. Seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
The SWIP was discussed and the commission signed a letter to the Council in support of the SWIP.
Possible bylaw amendments were briefly reviewed and the commission asked that Bob Kelley keep in touch with Jake Marsh, Island Pond Wireless. When they consider changes to better accommodate wireless internet they would like his input.
10:45 p.m.: Upon a motion by Paul Chandler, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 4/18/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler.
MEMBERS ABSENT: Gerry Coulombe.
OTHERS
PRESENT: David Converse, Lisa Daigle Farney, Paul Denton, Charles Barker,
Constance Isabelle, Julie Mulroy Evans, Tina Leblond, Steve Blake, Paul Curtis,
Frnacis Francis Ormsbee, Blake Hall, Ronald Pepin, George Azur II,
George Lavoie, Claire Lavoie, Kathy Kavanagh, Lois Jenks, Janet Vigeant, Theresa
Trottier, Shirley Laplante, Judy Poirier, David Poirier, Norman Thurston, Pam
Coffin, John Stevens, Don Berthiaume, Terry Kibbee, Clark Curtis, Linda Curtis,
Don Marsh, Paul Monette, Kim Tanner, Mark Wheeler, Edward Zuccaro, David
Humphrey, Butch Crandall, Jim Mulkin, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Mar 20) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the March 20, 2007 meeting. Mr. Berthiaume was present to explain the landscaping plan. The commission questioned him about a contract and when the landscaping could reasonably be completed by. There is no written contract and Mr. Berthiaume said that the landscaping could be completed by July 1st. The commission felt that the face of the concrete landing should not be painted. This was crossed out on the landscaping plan and Mr. Berthiaume initialed the change. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The landscaping is necessary to control erosion and to mitigate the visual affects from the lake.
The Berthiaume Landscaping Plan, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
No exterior lighting is proposed.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Use of the property is for access to the lake. Landscaping is needed for a harmonious relationship with adjacent properties.
The relationship between the proposed and existing adjacent uses is approved as submitted with the Berthiaume landscaping plan.
6.) The adequacy of drainage control;
The rip rap is to prevent erosion into the lake.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 06-097 by David Converse/David Humphrey with the following conditions:
Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott
read application 07-007 by Marlene Manosh for a change of use to an educational
center for preschool and family services and for two additions totaling 8494 sq
ft. This property is located at 363 Bluff Road and is in a general residential
zoning district. Clark Curtis stated that he would be would not be
participating as a member of the planning commission for this application
because he has a conflict of interest and has issues with the project that he
would be addressing as a member of the public. He then got up from the table
and sat in the audience. Ms. Tanner & Mr. Wheeler were present to explain the
request. It was explained that they would be licensed for 60 children 3 to 5
years old and 8 teens. All aspects of the project were discussed including
programs, parking, circulation, traffic, drainage, lighting, lot coverage,
screening, fencing, hours of operation, staffing, etc... There was much input
from the public in opposition to the project. Oral and written concerns from
the public included, among other things, noise, traffic, character of the
neighborhood, property values, tax exempt status of property, lighting, property
boundaries, drainage, and compliance with multiple sections of the bylaw. The
commission reviewed the site plan and determined that a more complete
landscaping plan is needed and an approximate construction schedule time frame.
They also felt that a site visit was warranted and requested that the
approximate corners of the proposed additions be staked out. The commission
stressed that a surveyor was not needed to stake out the exact corners.
Joan Poutre made a motion to table application 07-007 by Marlene Manosh until 6:30 p.m. Tuesday, May 1, 2007 for a site visit at 363 Bluff Road with the meeting to reconvene at 7:30 p.m. here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
Other business: Jim Mulkin and Butch Crandall were present to discuss a proposed “Enterprise Zone” for the property along the I-191 access road and Crawford Farm Road. This proposed zone would combine uses from the Industrial, Light Industrial and Commercial Zone B into one zone. The commission was receptive to the idea that a rough master plan for the area be presented to them.
Kathy Kavanagh was present to ask the commission to consider increasing the limit on the size of signs allowed on a property. The current signage on her building is in violation of the bylaw. The commission agreed that her existing signs look okay and they will review the bylaw. Bob Kelley said he would hold off on proceeding with the violation while the commission is reviewing the sign regulations.
The commission made their annual election of officers as follows:
Joan Poutre made a motion to nominate Charlie Elliott as Chair for the Commission. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Clark Curtis made a motion to nominate Joan Poutre as Vice-Chair for the Commission. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Paul
Chandler made a motion to nominate Clark Curtis as Secretary Clerk
for the Commission. Seconded by Joan Poutre. APPROVED BY UNANIMOUS
DECISION.
Clark
Curtis requested the Bob Kelley assist him with the duties of the Secretary
Clerk as he has in the past.
The council has scheduled a public hearing at 7:00 on April 23, 2004 for the bylaw amendments that they made changes to. The commission felt that the changes did not warrant any change to their existing reports.
The council’s agenda for April 23, 2007 will include an item to determine the direction for the planning commitment needed to get designated downtown status. The commissions input on this would be greatly appreciated.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 4/12/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Steve Blake, David Converse, Alice Soucy, Andy Cabana, Amy Maviotti, Christina Nadeau, Cecile Lucas, Leonard Lucas, Charles Barker, Paul Monette, Don Berthiaume, David Humphrey, John Stevens, Bob Kelley.
7:30 p.m.: Vice Chair Joan Poutre called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Mar 6) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Vice Chair Joan Poutre read application 07-006 by Alice Soucy for a 2 lot subdivision. Lot #1 is to be 0.47 acres with an existing single family house and lot #2 is to be a vacant 2.12 acres lot. This property is located at 573 Sias Ave and is in a general residential zoning district. Ms. Soucy was present to explain the request. Letters from Public Works Director Tom Bernier regarding access and water/sewer were read. Andy Cabana stated he was not opposed to the subdivision but wanted it noted that he has an existing dog kennel that abuts the property and hopes that when the rear lot is developed that he does not get complaints because of the noise from the kennel. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Public Works has approved the proposed access to lot #2. There is no change on lot #1 to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal and there is no proposed change.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change of use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Public Works has approved the adequacy of water and sewer.
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-006 by Alice Soucy with the condition that the project must comply with all conditions in the two letters from Tom Bernier dated March 16, 2007. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the February 20, 2007 meeting. Don Berthiaume was present to explain the landscaping plan. Mr. Berthiaume showed the commission elevation views of the proposed landscaping on his laptop computer. No printed landscaping plan was presented. It is proposed to plant ivy every 3 ft along the tops of the walls, arborvitae every 3 ft along the base of the walls, and viburnum every 5 ft along the base of the upper wall in front of the arborvitae.
Joan Poutre made a motion to go into deliberative session. Seconded by Clark Curtis. APPROVED BY A UNANIMOUS DECISION.
Upon returning the commission explained that they like the landscaping being proposed, but they need a formal plan submitted. They would like a plan on paper showing the location and spacing of the different proposed plantings. The plan should show aerial and elevation views of the proposed plan and a written contract stating that the plantings are guaranteed for a minimum of one year. The commission asked that the plans be submitted to the zoning administrator by April 3, 2007 for distribution to the commission. The commission stated that they plan on making a decision at their next meeting. Joan Poutre made a motion to table application 06-097 by David Converse/David Humphrey until 7:30 pm April 10, 2007 here in the council room. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Bob Kelley reported that Mr. Tanguay does not have the requested material for that commission and requested that they table the application to give the engineers time to complete the requested studies. Joan Poutre made a motion to table application 07-003 by Anthony Tanguay until 7:30 pm April 17, 2007 here in the council room. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Other Business: Bob Kelley reported that an application has been submitted and the applicant has a purchase agreement that expires April 12. A Conditional Use hearing is scheduled for April 11. Although the commission usually waits until after Conditional Use is granted before beginning Site Plan Review, they agreed to start site plan review at their next meeting on April 10, 2007.
The commission was reminded of the dates and times for the upcoming training workshops.
A request by Butch Crandall on behalf of Jim Mulkin and Fred Oeschger for a bylaw amendment for a “Mixed Use Enterprise Zone” was passed out. He would like to meet with the commission at a later date to discuss this in greater detail.
9:30 p.m.: Upon a motion by Joan Poutre, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 3/22/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Feb 20) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Zoning Administrator Bob Kelley reported that Mr. Tanguay does not have all the information that the Commission has requested and asked that his application be table until their next meeting.
Joan Poutre made a motion to table application 07-003 by Anthony Tanguay until March 20, 2007 at 7:30 p.m. here in the council room. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
In other business the Commission had general discussions on deliberative sessions, personal wireless telecommunications facilities, educations workshops, subdivision regulations, and design control regulations.
9:30 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
/
The minutes were taken by Bob Kelley and filed for the record on 03/08/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre, Paul Chandler.
OTHERS PRESENT: Anthony Tanguay, Louis Bonanomi, Paul Monette, Melanie Proulx, Eric Quintin, David Converse, Brent Hilliard, Joan Willard, Gordon Samson, Susan Lavoie, Steve Brochu, Richard Cartee, Jacques Roberge, Cecile Lucas, Leonard Lucas, Steve Blake, David Humphrey, John Stevens, Don Berthiaume, Bob Kelley.
7:40 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Feb 13) with an amendment that it was the zoning administrator’s opinion that the revised wireless telecommunications regulations were much improved, but still too stringent. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-003 by Anthony Tanguay to construct a 60 ft by 44 ft bus garage for NCUHS with a parking area for additional school buses. This property is located at 612 Union Street and is in Commercial Zone B zoning district. Mr. Tanguay was present to explain the request. Charlie Elliott read the Performance Standards section of the Bylaw. Mr. Tanguay explained the project. Lighting on the building will be directed downward, the drive will be gravel, storm water treatment is addressed, heating will be mostly waste oil, there will be 3 employees plus the bus drivers, there will be a 2 yard dumpster onsite with the exact location not known, the trees to be planted along the Lucas property are 2.5 inch balsams, and the school will own the property. There was a great deal of discussion concerning the fumes from 19 busses idling on the lot. Mr. Tanguay submitted specs on the emissions from busses. In the morning the busses will be leaving at different times, but in the afternoon they would be leaving at the same time. The school has moved the busses off the school property because of health concerns and they have a not idling policy. Noise was another issue raised.
Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session the commission stated that they needed additional information and corrections to the site plan. They requested that the applicant supply the following:
· A revised site plan showing the first 50 ft of the driveway as paved to prevent dirt from constantly being tracked onto Union Street.
· A revised site plan with car parking spaces #10 and #11 redesigned. It does not appear there is adequate circulation for the cars to back out.
· A revised site plan showing the location and type of screening for the service/dumpster area.
· A revised site plan changing the landscaping/screening along the Lucas property to a cedar hedge.
· A noise study by a qualified professional to determine existing and proposed noise level along the property line to all adjoining properties.
· A study by an environmental engineer to address if the proposed use meets §332 Performance Standards 332.02; (B) Emit any odor, which is considered offensive, (C) Emit dust or dirt, which is considered offensive, and (E) Emit any noxious gases which endanger the health, comfort, safety or welfare of any person, or which have a tendency to cause injury or damage to property, business or vegetation. The engineer must be informed about Mr. Lucas’ current health condition (a copy of Mr. Lucas’ letter) and it must be taken into consideration when the study is done.
Mr. Tanguay asked a few questions to clarify what the commission wants.
Clark Curtis made a motion to table application 07-003 by Anthony Tanguay until March 6, 2007 at 7:30 p.m. here in the council room. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-005 by Gordon Samson to split off a 90 ft by 75 ft piece of land to sell to an abutter. This property is located at 272 St Laurent St and is in a General Residential zoning district. Mr. Samson and Ms. Lavoie were present to explain the request. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
There is no change to the exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change of use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Gerry Coulombe made a motion to grant site plan approval to application 07-005 by Gordon Samson with the condition that the 90 ft by 75 ft piece of land must be combined by deed into one lot with the Lavoie lot. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the February 6, 2006 meeting. Mr. Humphrey and Mr. Stevens were present to explain the request. The commission had requested a landscaping plan from a landscaping professional. The applicant had Don Berthiaume owner of International Landscaping present, however the applicant did not have a landscape plan from Mr. Berthiaume. The commission explained directly to Mr. Berthiaume what they needed for a landscape plan. Mr. Berthiaume said that it would be no problem, he does them all the time. He explained that he was going to Florida, so he would need 3 weeks to complete the plan.
Clark Curtis made a motion to table application 06-097 by David Converse/David Humphrey until March 20, 2007 at 7:30 p.m. here in the council room. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
10:25 p.m.: Upon a motion by Clark Curtis, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 2/22/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: John Stevens, Paul Monette, Trish Sears, Bob Kelley.
7:30 p.m.: Chair Charlie Elliott called the Public Hearing to order. This hearing is for public comment on proposed bylaw amendments. Each amendment was reviewed. There was public input on Waterfront Lots (the State controls construction beyond the high water mark), Landscaping Requirements (wording could be better), Historic Buildings (the word “for” should be added after eligible in the definition), and Personal Wireless Telecommunications Facilities (the definition for service provider should be modified)(regulations much improved, but still too stringent).
8:30 p.m.: After all public input was heard, Joan Poutre made a motion to close the hearing. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
8:31 p.m.: Chairman Charlie Elliott called the regular meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Feb 6) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on the proposed bylaw amendments. Due to public input the following 5 minor changes were made to the proposed amendments.
Joan Poutre made a motion to approve the 5 minor changes and to forward the amendments with the changes to the City Council for their approval. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
A report for the change to the definition of Personal Wireless Telecommunications Service Provider was drafted. Clark Curtis made a motion to approve the report. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business – Trish Sears was present to explain the Planning Commitment required for the City to get the Designated Downtown status from the State. Two training session is in the works to explain everything in greater detail. There are 2 options on how to meet the Planning Commitment and depending which one is chosen the Commission will either have to draft and adopt Design Control District Regulations or Subdivision Regulations. The draft of the regulations will need to be completed by August 1st in order to meet the goal of submitting the application for Designated Downtown by the first of November.
9:30 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 2/16/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Edwin Newton, Nancy Newton, David Converse, Andrew Larocque, Fran Risinger, Mark Wheeler, Paul Denton, Lisa Daigle-Farney, Kim Tanner, Steve Blake, Jacques Roberge, David Humphrey, John Stevens, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jan 16) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-004 by Edwin & Nancy Newton for a subdivision permit to split off .14 acre to convey to an adjoining landowner. The remaining parcel with an existing mobile home will be .06 acre. This property is located at 159 Herrick Street and is in a general residential zoning district. Mr. & Mrs. Newton were present to explain the request. It was noted that there were not setback issues with the existing mobile home on the Newton lot and that the .14 ac lot is substandard. It will have to be combined with the abutting property by deed into one lot. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
There is no changed to existing exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The adjoining land owner wishes to purchase the lot to build a garage.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
The proposed .14 ac lot does not have access to a public R.O.W.
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted with the condition that the .14 ac lot must be sold to an abutting property owner and upon transfer it must be combined with abutting property by deed into one lot.
Joan Poutre made a motion to grant site plan approval to application 07-004 by Edwin & Nancy Newton with the condition that .14 ac lot must be merged with the abutting property by deed into one lot. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-097 by David Converse/David Humphrey for erosion control and concrete work with a 6 ft by 44 ft concrete land. This property is located north of the railroad track off of Farrant Street and is in an urban recreational zoning district. This was tabled from the December 5, 2006 meeting. Mr. Humphrey, Mr. Stevens, and Mr. Converse were present to explain the request. Ex parte communications were disclosed – Clark Curtis had minor conversations with Jacques Roberge and David Converse and received mail from Fran Risinger which he has read. Charlie Elliott received a letter from Fran Risinger and has not read it. Joan Poutre received a letter from Fran Risinger and has not read it. Gerry Coulombe has received a letter from Fran Risinger and has skimmed thru it. Paul Chandler received a letter from Fran Risinger and gave it to Bob Kelley unopened. There was also a letter from Joseph & Judith Ferrari to Charlie Elliott, Planning Commission Chairman that has not been opened. The letters from Fran Risinger were all opened and determined to be the same. The letter was made part of the application and copies were made available to all. The letter from Ferrari was opened, made part of the application and copies were made available to all. The Zoning Board in granting conditional use approval made a condition that a landscaping plan must be submitted to the Planning Commission for their approval. The landscaping is to mitigate the visual effects of the project. Mr. Stevens submitted a landscaping plan to the Commission. Discussion centered mainly on the proposed landscaping plan. Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session the Commission told the applicant that the landscaping plan as submitted was not adequate. They would like to see a plan by a landscape professional to address the vegetation needs to screen the wall and would like the professional to be present to address issues and questions the Commission may have. The vegetation should be compatible with the adjoining properties. The landscaping professional must, in writing, warrantee the work for a minimum of one year. The height of the walls were discussed and the Commission let it be known that they will not approve any increase to the existing wall and that the landscaping plan should take that into consideration.
Clark Curtis made a motion to table application 06-097 by David Converse/David Humphrey until February 20, 2007 at 7:30 p.m. here in the Council Room. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business: Kim Tanner, NCIC, gave the Commission an overview of a project they are planning on the corner of the Bluff Rd and Pine Grove Cemetery Rd. It is mainly services and classes for young children and their parents. It was determined that their proposed use would fall under nursery school and licensed day care which are conditional uses for the district. NCIC hopes to submit a formal application in the near future.
The planning commission briefly reviewed the planning commitment need for Newport to receive Designated Downtown status.
10:05 p.m.: Upon a motion by Clark Curtis, seconded by Joan Poutre, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 2/9/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Joe Aja, Rick Burroughs, Jake Marsh, Kory Scott, Dan Scott, Kristin Bacon, John Stevens, Martin Haselton, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jan 9) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-002 by North Country Union High School for the renovation and expansion of the North Country Career Center. This project will also involve the reconstruction and reconfiguration of all access drives and parking areas. This property is located at 209 Veterans Ave and is in a general residential zoning district. This application was tabled from their January 2, 2007 meeting. Mr. Burroughs was present to explain the request. Since the January 2nd meeting the applicant has been granted a variance for the encroachment into the required landscape area and Tom Bernier, Director of Public Works has approved their change in access, drainage control, and adequacy of water/sewer. Mr. Bernier has requested that all conditions from his approval be included as part of the permit. All items that were required have now been submitted. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
The redesigned parking, traffic access and circulation appear adequate.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The landscape area on the northwest corner of the student parking lot is encroached upon by the parking lot.
Landscaping, screening, and setbacks are approved as submitted with the condition that a variance is granted by the Zoning Board of Adjustment for the encroachment of the parking area into the required landscape area.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting appears to provide for adequate night visibility while protecting neighboring properties from undue glare.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use has not changed.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Drainage control appears adequate.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-002 by North Country Union High School with the condition that all conditions in the three letters from Public Works Director Tom Bernier dated January 15, 2007 be complied with (the letters were addressed to the Planning Commission, North Country Union High School, and Dubois & King, Inc). Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Other Business:
Jake Marsh from Island Pond Wireless was present at the Commission’s request to explain wireless internet access. The Commission is in the process of planning regulations to allow wireless internet within the City limits. Mr. Marsh explained the types and number antennas needed to service Newport City, the frequency used, the output, and he had numerous photos of different installations. When asked, he said he might have some sample regulations from other communities that he can supply to the Commission. The Commission thanked him for his presentation.
Dan Scott was present to go over planned sand & gravel extraction on the Kingdomgo property around the golf course. Final engineering for the project is being prepared for a formal application. They will be proposing to extract 6-10 million yards over a 10-year period. There will be 4 exit points from the property (2 off the Glen Rd, 1 off Mount Vernon, and 1 off Pine Hill Rd). Up to 80 ft in elevation will be cut off the existing ridge, which will be terraced for future residential development. Some initial concerns that were expressed were noise, dust, traffic and damage to existing roadways.
The Commission briefly discussed Development Review Boards and Design Review Districts. Bob Kelley stated that the City Council should make their decision on which way to go by March 1st and the Commission should give their recommendation to the Council by their next meeting on Feb 6th.
9:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 1/18/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Paul Monette, Bob Kelley.
7:40 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jan 2) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on bylaw amendments. Changes to Personal Wireless Telecommunication Facilities regulations were reviewed. A few additional minor changes were made and changes to Personal Wireless Telecommunication Facilities were approved for a public hearing.
Historic Building was defined as “a building that is either eligible or on the National Register of Historic Places”.
A purpose section was added to Article 1, it is a slightly modified copy of §344.01(a,b,c) (§344.01(a,b,c) is being removed from the Personal Wireless Telecommunication Facilities regulations section).
Wireless Internet service was discussed and it was deemed that further study is needed before amending the bylaw. The commission asked that Island Pond Wireless be invited to a meeting to explain what type of infrastructure is needed to supply this type of service to the City of Newport.
Reports were approved for the changes to Personal Wireless Telecommunication Facilities, the addition to Article 1, and the definition of Historic Building.
9:40 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 1/11/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Steve Blake, Chris Hamblett, Greg Hamblett, Paul Monette, Joe Aja, Bob Benson, Bob Fitts, Rick Burroughs, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Dec 19) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 06-107 by R. F. Hamblett, Inc for a 16 ft by 32 ft storage addition. This property is located at 54 Coventry Street and is in Commercial Zone A zoning district. This application was tabled from the December 19th meeting. Chris & Greg Hamblett were present to explain the request. The only concern from the last meeting was the size of the proposed expansion to their walkway. The site plan and application were amended to include the walkway expansion. It is an L shaped expansion 26 ft on one side and 40 ft on the other. Final width of the walkway will be 8 ft and the inside corner will be at a 45 degree angle. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change to the relationship with existing adjacent uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 06-107 by R. F. Hamblett, Inc as amended. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-002 by North Country Union High School for the renovation and expansion of the North Country Career Center. This project will also involve the reconstruction and reconfiguration of all access drives and parking areas. This property is located at 209 Veterans Ave and is in a general residential zoning district. Rick Burroughs, Bob Benson, and Bob Fitts were present to explain the request. Parking, circulation, access, drainage, addition size, and construction schedule were all discussed in detail. A variance is needed because the student parking lot encroaches on the 15 ft landscape requirement next to the American Legion. Four or five parking spaces are located in this area. Charlie Elliott noted that the variance is very minimal and that a bylaw amendment is in the works to allow the Planning Commission during site plan review to determine if landscaping is needed between 2 nonresidential uses. It was noted that parking would be disrupted during the 18 months of construction.
Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session exterior lighting was discussed. Charlie Elliott noted that before they can approve the application a few minor things are needed to complete the application. A letter is needed from the Director of Public Works with regards to the change in access driveways, approval of all provisions to control natural drainage water, and adequacy of water/sewer. The commission also felt that the variance issue should be resolved prior to their approval. It was felt that 2 weeks would be adequate to get these requirements. Clark Curtis made a motion to table application 07-002 by North Country Union High School until Tuesday January 16th at 7:30 pm here in the council room of the municipal building. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Discussion began on bylaw amendments. There were still some issues regarding proposed changes to Personal Wireless Telecommunication Facility regulations. The commission decided to table this and have a meeting next week for planning only. Wireless Internet Access Facilities were briefly discussed and tabled until next week. A proposed amendment to allow boathouses in the Urban Recreational district was reviewed and agreed upon as follows:
Change §317 to read as follows –
§317 Waterfront
Lots In Residential Districts
317.01 Residential Districts - Waterfront lots may have a one-story boathouse for the sole purpose of boat storage, and one end may extend into the water ten feet beyond the high water mark providing permission is obtained from the appropriate State and Federal agencies. Width of the boathouse is not to exceed twelve feet; height not to exceed ten feet above the high water mark.
317.02 Urban Recreational District - Waterfront lots may have a one-story boathouse for the sole purpose of boat storage, and one end may extend into the water ten feet beyond the high water mark providing permission is obtained from the appropriate State and Federal agencies.
Three reports for proposed amendments were approved.
The Commission will meet next Tuesday for discussion on bylaw amendments only.
10:15 p.m.: Upon a motion by Clark Curtis, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed
for the record on 1/5/07.