City of Newport
Planning Commission
Meeting Minutes
NEWPORT CITY PLANNING COMMISSION*MINUTES OCTOBER 20, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, ZA Paul Dreher
7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to approve the minutes of the September 1, 2009 meeting as written. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
7:10p.m. REVIEW STATUS OF CITY PLAN: The City Council approved the Newport City Municipal Plan at their meeting October 19, 2009. Paul Dreher will make the grammatical changes suggested by NVDA..Clark Curtis inquired about the feasibility of replacing the black and white maps in the City Plan with colored maps. After much discussion it was decided that it would be too costly. Charlie Elliott suggested that the maps be put on the Newport City Web Site in color. This would enable people with interest in a colored map to print it from their own computer. Paul Dreher will contact our web designer for information on getting this uploaded to the site.
7:30p.m.NEW BUSINESS: Gerry Coulombe requested a final version of the Zoning & Subdivision Bylaw and a final version of the Newport City Municipal Plan. Paul Dreher will provide these to the members at the next meeting.
Clark Curtis handed out a VLCT calendar of training events along with the NVDA bulletin regarding Regional Planning and Economic Development in the NEK.
Clark Curtis inquired about the status of the updated R/UDAT book. Mayor Paul Monette said this was on the agenda for discussion at the next committee meeting.
Clark Curtis discussed the need to update the Newport City Web Site with the PC minutes and agendas. Paul Dreher will contact the Web Designer for information on uploading the City Plan and the Bylaws.
Clark Curtis reminded Paul Dreher to provide the Planning Commission with a sampling of how other cities and towns are addressing the raising of chickens within town or city limits.
Clark Curtis reminded the PC members that the City Council had requested that the bylaws be changed from requiring DXF diskette to appropriate or industry standard digital media. This change will be included with the next Bylaw change.
In response to a question from Mayor Paul Monette, Charles Elliott indicated that it takes about three months to go through the process for bylaw changes.
Charles Elliott indicated that the current bylaw needs to be corrected as the height limit for light industrial should be 72 feet.
Charles Elliott then gave an overview of form based zoning. He indicated that he is currently working on this and how it would affect the City of Newport. At some point in the future the Planning Commission will be starting to study this proposal. At this point both Chairman Charles Elliott and Paul Dreher feel this will be advantageous to Newport giving us more flexibility. At the appropriate time the DRB will be invited to join in the discussion for form based zoning.
Clark Curtis suggested that we contact the Newport Center Planning Commission to suggest that we hold a joint meeting annually. We currently do this with the Derby Planning Commission and feel it is beneficial to both groups.
Charles Elliott suggested that we invite the Memphremagog Watershed Assoc. to join us at a meeting to bring us up to date on the activities.
Mayor Paul Monette reported the City Council has forwarded Dangerous Building Ordinance and Building Safety Ordinance for review.
9:15p.m. A motion to adjourn was made by Rosemary Rowe and seconded by James Smith. APPROVED BY UNANIMOUS DECISION
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES SEPTEMBER 1, 2009
MEMBERS PRESENT: Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe
MEMBERS ABSENT: Charles Elliott
OTHERS PRESENT: Paul Dreher
7:00p.m.Vice Chairman Clark Curtis called the meeting to order. James Smith made a motion to approve the minutes of the August 11, 2009 Planning Commission and the August 11, 2009 Public Hearing as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
7:05p.m. UPCOMMING ITEMS: A discussion ensued on the comments regarding the City Plan received from NVDA. Charles Elliott and Paul Dreher will make the necessary small changes after the City Council Public Hearing.
Clark Curtis brought up the issue of colored maps for the City Plan. Paul will bring this up to the City Council for funding approval.
The next project for the Planning Commission will be to consider a revision to the Zoning Bylaws.
OTHER BUSINESS: James Smith inquired about the status of the sign for the cafe’ at the State Office Building. Paul Dreher brought this up at the Newport City Renaissance committee meeting. After much discussion it was decided this sign was not in violation of the zoning bylaws.
Clark Curtis reported that the VLCT was holding a meeting on managing storm water. There was no interest in attending by the members present.
The issue of chicken farms within City limits was discussed. Paul Dreher will provide the commission with examples of how other area cities have managed this issue.
Clark Curtis reported that NVDA was holding a meeting at Jay Peak on September 3, 2009 to review City and Town Municipal plans for compliance with the Regional Plan.
The next meeting will be held on September 15, 2009
8:20p.m. A motion to adjourn was made by Rosemary Rowe and seconded by James Smith. APPROVED BY UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES*AUGUST 11, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher
8:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of the August 11, 2009 meeting. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
8:05p.m. The following changes and additions will be made and then the Plan will be sent to the City Council. The City Council will then hold two public hearings. This proposed City Plan will become effective immediately after approval by the City Council.
Write- ups for North Country School of Dance, Newport Area Concert Band and Northeast Kingdom International Wind Symphony are being added to Appendix U, Arts.
Table O-1, City Owned Property in the proposed City Plan which went to Public Hearing was not correct and had been included in error. The updated Table O-l, City Owned Property will be added to the proposed Plan.
Appendix D, Lake Memphremagog in the proposed City Plan which went to Public Hearing was incorrect and an updated copy will be added to the proposed Plan.
The following corrections will be made to the proposed City Plan which went to Public Hearing.
In Appendix U, Arts on page 79, the sentence “Write ups on additional Activities to be added” will be removed.
The print font on the bottom of page 8 and top of page 9 in the Introduction will be changed. Also on page 9 the two headings will be realigned.
In Objectives, Priorities and Policies on page 12 the alignment will be corrected.
In Appendix M, Water & Sewer, Map M-will be updated.
In Appendix L, Utilities on page 54, the last paragraph will be corrected with a deletion and will read a follows: Historically the Newport Plant included seven diesel generating units with a total combined capacity of 7MW. These units were installed in the 1930’s and 1940’s.
Appendix V will become Maps and all maps will be in this appendix. Wherever possible these maps will be in color.
Acknowledgements will become Appendix W. The list of acknowledgments will be updated to remove all duplications. All names will appear first with the appropriate subject covered appearing second. Behavioral Services will be added to the BAART subject.
8:45p.m. Clark Curtis indicated that all changes should be completed and a final copy should be available to the Planning Commission for their final review by Friday, August 14, 2009. The ZA, Paul Dreher agreed that it would be done no later than Friday, August 14, 2009.
James Smith made a motion to move the City Plan on to the Newport City Council. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
9:00p.m. OTHER BUSINESS: Paul Dreher informed the Planning Commission that he had been advised that the State had level funded Grant Monies and essentially there was no money for grants.
Clark Curtis reported that the current Zoning Bylaw references pages are incorrect. He also indicated that the current Bylaws need to be entered on the Newport City Website.
Much discussion ensued regarding the sign for the café at the State Office Building. Clark Curtis and Paul Dreher had received complaints from residents who felt the wording on the sign was not appropriate. Paul will bring this up at the next Renaissance committee meeting.
The next meeting will be held on September 1, 2009.
9:20p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION PUBLIC HEARING MINUTES AUGUST 11, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Chris Roy
7:00p.m. Chairman Charles Elliott called the Public Meeting to order.
7:05p.m. Chairman Charles Elliott explained that the Newport City Municipal Plan must be updated every five years to support any State and Federal Grants that may become available over the ensuing five years. The current Plan will expire on October 4, 2009.
The Chairman then gave a brief summary of the proposed updated City Plan indicating new Appendixes that were added as well as revisions and updates to the existing City Plan.
This proposed plan will be sent to the Newport City Council and they will hold two Public Hearings. The Plan will become effective immediately following the final approval from the City Council.
7:55p.m. The formal Public Hearing was closed by Chairman Charles Elliott.
NEWPORT CITY PLANNING COMMISSION *MINUTES* AUGUST 4, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS ABSENT: Paul Dreher, Zoning Administrator
OTHERS PRESENT: None
8:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the July 21, 2009 meeting with the noted correction. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
7:10p.m. REVIEW CITY PLAN: Charles Elliott handed out two additions to be included in Appendix U, Arts. These two additions were on Newport Area Concert Band and Northeast Kingdom International Wind Symphony.
Gerry Coulombe indicated that Appendix D, Lake Memphremagog was not the updated version.
Rosemary Rowe indicated that Appendix O, City Owned Property was not the updated version.
However, the above changes cannot be made until after the Public Hearing. The Planning Commission needs a final draft of the City Plan that was warned for a Public Hearing by Friday, August 7, 2009.
The only changes that can be made to the City Plan are those that were approved at the July 21, 2009 meeting when a motion was made to warn the Public Hearing with the noted corrections.
There needs to be a double space between Appendix M.Water & Sewer and Water Supply. Also, in the next to last paragraph change (with) to (have) so that the sentence will read as follows: All 52 camping sites have site sewer availability.
In Appendix U, Arts, in the third paragraph under Memphremagog Arts Collaborative in the last sentence delete the word (make).
In Appendix R, Newport’s Designated Downtown, a period needs to be added to the end of the first sentence on page 73.
The following changes need to be made to the Copy of the City Plan that is dated August 4, 2009 and only after the public hearing.
In Appendix B, Current Land Use the B-4 map needs to be redone and the heading changed to Waterhead Projection Map.
The subtitles in the following appendixes should be indented and in bold print.
Appendix E., F, L, O, P, Q. Also in appendix F under Northern Vermont Colleges the individual names of each college needs to be in bold print.
Clark Curtis indicated that the Zoning Administrator would need to warn a regular meeting for August 11, 2009 as we will hold a meeting after the Public Hearing.
8:10p.m. OTHER BUSINESS: After reviewing the Capital Improvement Program, the Planning Commission strongly recommends that consideration be given to extending the City Sewer Line to areas that impact the health of the lake.
Clark Curtis indicated that we should be receiving a notice from the City Council regarding the Bylaw pertaining to the DXF diskette electronic filing of the plat map.
A discussion ensued regarding form base code zoning.
9:10p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION *MINUTES* JULY 21, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Joe Profera, David LaBelle, Robert Kelly, Richard Delfavero.
7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
7:05p.m. Chairman Charles Elliott extended a welcome to the members of the Derby Planning Commission. The two commissions meet twice a year, once in Newport and once in Derby.
Many items were discussed including the following from Derby: Border Patrol expansion, a possible ATV trail to connect with Island Pond, the Crawford Road upgrade and the implementation of a light at the end of the Quarry Road near McDonald’s.
The Newport Planning Commission spoke of projects in the City, including the construction at North Country Hospital, Bike Path and Chairman Elliott gave a brief overview of the R/UDAT process.
The Commission felt this was a productive meeting and looks forward to December when Newport will visit Derby.
8:20p.m. The members of the Derby Planning Commission left the meeting. Charles Elliott also left the meeting and Vice Chairman Clark Curtis ran the meeting.
8:25p.m. OTHER BUSINESS: The City Municipal Plan was reviewed for accuracy and corrections will be made by Paul Dreher. Vice Chairman Clark Curtis acknowledged that the Planning Commission minutes had been updated on the Newport City Website. Clark Curtis verified with Paul Dreher that the Public Hearing for the Newport City Municipal Plan had been properly warned. The next meeting is scheduled for August 4, 2009. Clark Curtis brought up a discussion on the Form Based Zoning Code that had appeared in the newspaper. Paul Dreher indicated that this would only apply to the downtown district.
9:10p.m. A motion to adjourn was made by James Smith and seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES*JULY 7, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, Paul Dreher
7:05p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of June 23, 2009 meeting as written. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
7:15p.m. REVIEW CITY PLAN: The commission members had received an updated draft in the mail from Paul Dreher and had reviewed it for any corrections or changes prior to the meeting. The plan was again reviewed page by page and all corrections were discussed and the changes will be implemented by Paul Dreher. He will mail an updated draft to the members prior to the July 2lst meeting for our final review. Clark Curtis handed out colored maps to be included in the plan.
9:25p.m. Clark Curtis made a motion to warn the Public Hearing for the Newport City Municipal Plan with noted changes for August 11, 2009. This was seconded by Rosemary Rowe. APPROVED BY A UNANIMOUS DECISION.
9:30p.m. OTHER BUSINESS: Paul Dreher reported that the Derby Planning Commission had suggested that we hold our joint biannual meeting with them. This meeting will take place on July 21, 2009 in Newport.
Rosemary Rowe inquired about the status of the final copy of the Bylaws. Paul Dreher has that on his agenda and will provide us with the final version as time permits.
Clark Curtis acknowledged the receipt of the May 26, 2009 amended minutes. Clark also indicated that the Planning Commission Agenda and Minutes need to be updated on the Newport City website.
9:35p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
NEWPORT CITY PLANNING COMMISSION*MINUTES*JUNE 23, 2009
MEMBERS PRESENT: Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: Charles Elliott
OTHERS PRESENT: Paul Dreher
7:05p.m. Vice Chairman Clark Curtis called the meeting to order. Gerry Coulombe made a motion to accept the minutes of June 16, 2009 meeting as written. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
7:10p.m. CONTINUE TO REVIEW CITY PLAN: Clark Curtis handed out Appendix H, Recreation and Rosemary Rowe handed out two additions to Appendix I, Health, Adult Day Services and BAART Behavioral Health Services. These were accepted as written. Charlie Elliott had submitted Appendix R, Newport’s Designated Downtown and Appendix T, Memphremagog Watershed/Conservation. He is working on the final Appendix U, The Arts for our next meeting.
Paul Dreher handed out an updated draft of all completed Appendixes. These were reviewed to ensure that changes from the June16, 2009 proof reading had been implemented. New appendixes submitted were proof read to ensure accuracy. The following changes need to be made for the final draft.
Paul needs the following updated Appendixes: A. Population Employment, and Business Climate, P. Housing, H. Recreation and Appendix N. Solid Waste.
Appendix E, The last sentence under Regional Cultural and Recreational Activities regarding Derby Stock Company needs to be deleted.
.
Appendix I, Adult Day Services and Baart Behavioral Health Services needs to be added.
Appendix L, in the last sentence of Cellular Telephone Service adds the word (of).
Appendix M, Combine the two separate pages for Water & Wastewater into one section.
Appendix Q. Under Development of Renewable Energy, this heading needs to be all in
caps. Also under this heading change increasingly to (increasing) as a source of industrial process heat. Change increasing to (increasingly) being sold to Vermont Wood Fired Generation Plants.
Appendix S, In the last sentence of Community Gardens will needs to be changed to well.
Change all formatting to be the same through out the plan.
Clark Curtis brought up the matter of all maps included in the plan being in color. Paul Dreher indicated that this would not be realistic at this time as it is a very specialized project and would probably need to be outsourced.
Acknowledgement should be emailed to Paul prior to our next meeting on July 7, 2009.
8:10p.m. OTHER BUSINESS: Paul Dreher reminded the commission that we would need to begin thinking about applying for a Municipal Planning Grant for FY 2010. The dead line for the application is October 30, 2009. Gerry Coulombe suggested we consider using some of the grant money to study the possibility of connecting the Bluff Road to the City Sewer line.
Clark Curtis reminded the ZA that we have not received the May 26 amended minutes and that the Newport Website needs to be updated.
Paul Dreher will be on vacation next week but will mail the minutes, agenda, and the revised City Plan Appendixes to the members by Friday.
The next meeting will be July 7, 2009.
8:35p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES*JUNE 23, 2009
MEMBERS PRESENT: Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: Charles Elliott
OTHERS PRESENT: Paul Dreher
7:05p.m. Vice Chairman Clark Curtis called the meeting to order. Gerry Coulombe made a motion to accept the minutes of June 16, 2009 meeting as written. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
7:10p.m. CONTINUE TO REVIEW CITY PLAN: Clark Curtis handed out Appendix H, Recreation and Rosemary Rowe handed out two additions to Appendix I, Health, Adult Day Services and BAART Behavioral Health Services. These were accepted as written. Charlie Elliott had submitted Appendix R, Newport’s Designated Downtown and Appendix T, Memphremagog Watershed/Conservation. He is working on the final Appendix U, The Arts for our next meeting.
Paul Dreher handed out an updated draft of all completed Appendixes. These were reviewed to ensure that changes from the June16, 2009 proof reading had been implemented. New appendixes submitted were proof read to ensure accuracy. The following changes need to be made for the final draft.
Paul needs the following updated Appendixes: A. Population Employment, and Business Climate, P. Housing, H. Recreation and Appendix N. Solid Waste.
Appendix E, The last sentence under Regional Cultural and Recreational Activities regarding Derby Stock Company needs to be deleted.
.
Appendix I, Adult Day Services and Baart Behavioral Health Services needs to be added.
Appendix L, in the last sentence of Cellular Telephone Service adds the word (of).
Appendix M, Combine the two separate pages for Water & Wastewater into one section.
Appendix Q. Under Development of Renewable Energy, this heading needs to be all in
caps. Also under this heading change increasingly to (increasing) as a source of industrial process heat. Change increasing to (increasingly) being sold to Vermont Wood Fired Generation Plants.
Appendix S, In the last sentence of Community Gardens will needs to be changed to well.
Change all formatting to be the same through out the plan.
Clark Curtis brought up the matter of all maps included in the plan being in color. Paul Dreher indicated that this would not be realistic at this time as it is a very specialized project and would probably need to be outsourced.
Acknowledgement should be emailed to Paul prior to our next meeting on July 7, 2009.
8:10p.m. OTHER BUSINESS: Paul Dreher reminded the commission that we would need to begin thinking about applying for a Municipal Planning Grant for FY 2010. The dead line for the application is October 30, 2009. Gerry Coulombe suggested we consider using some of the grant money to study the possibility of connecting the Bluff Road to the City Sewer line.
Clark Curtis reminded the ZA that we have not received the May 26 amended minutes and that the Newport Website needs to be updated.
Paul Dreher will be on vacation next week but will mail the minutes, agenda, and the revised City Plan Appendixes to the members by Friday.
The next meeting will be July 7, 2009.
8:35p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES* JUNE 16, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher
7:05p.m. Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of June 9, 2009 meeting as written. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
7:10p.m. CONTINUE TO REVIEW CITY PLAN: Paul Dreher handed out drafts of all edited appendixes. These were proofed by the commission members and Paul will make the necessary changes for the next meeting.
Charles Elliott indicated that the newly created Newport Community Gardens would be Appendix S and new appendixes would be created as follows: Conservation T, Memphremagog Watershed U, and The Arts V. The Acknowledgments will become appendix W. Clark Curtis reminded the members that the acknowledgment list needs to be updated for the next meeting.
8:20p.m. OTHER BUSINESS: Clark Curtis reported that the City Council passed the proposed bylaw changes with the deletion of the change to section 343 Yard Sales. Clark reminded the ZA that the commission has not received the amended minutes for May 26, 2009. Clark also reported that the Newport City Website needs to be updated.
Charlie Elliott reported that as soon as the City Plan is completed, the commission will be reviewing the form based zoning code following a recommendation by R/UDAT. Form based zoning would apply only to the downtown district.
The next meeting is scheduled for June 23, 2009.
8:45p.m. A motion to adjourn was made by James Smith and seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES*JUNE 9, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Rosemary Rowe
MEMBERS ABSENT: Gerry Coulombe
OTHERS PRESENT: Paul Dreher
7:05p.m. Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of the June 2, 2009 meeting as written. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
7:10p.m. CONTINUE TO REVIEW CITY PLAN: The drafts of appendixes K, Transportation and P, Housing were reviewed and the appropriate corrections were made which will be updated by the ZA and will be clearly marked final draft. Charlie handed out an updated section 2, Introduction and a new appendix for Community Gardens Association. He is working on creating a new appendix for The Arts. At next weeks meeting a review will be done of all edited appendixes with attention to corrected dates, formats etc. The goal is to have all appendixes completed with a final draft by the June 30th meeting. At that time, a date will be set for the Public Hearing.
8:35p.m. OTHER BUSINESS: Clark indicated that the commission has not received the amended May 26, 2009 minutes. Clark also reported that the Newport City Website needs to be updated.
The Planning Commission will continue to meet weekly until the City Plan has been completed. The next meeting is June 16, 2009.
A discussion followed regarding the Form Based Code for zoning that Paul had emailed to the members.
Clark provided Paul with an informational pamphlet that he received from American Planning Assoc.
8:55p.m. A motion to adjourn was made by Rosemary Rowe and seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES*JUNE 9, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Rosemary Rowe
MEMBERS ABSENT: Gerry Coulombe
OTHERS PRESENT: Paul Dreher
7:05p.m. Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of the June 2, 2009 meeting as written. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
7:10p.m. CONTINUE TO REVIEW CITY PLAN: The drafts of appendixes K, Transportation and P, Housing were reviewed and the appropriate corrections were made which will be updated by the ZA and will be clearly marked final draft. Charlie handed out an updated section 2, Introduction and a new appendix for Community Gardens Association. He is working on creating a new appendix for The Arts. At next weeks meeting a review will be done of all edited appendixes with attention to corrected dates, formats etc. The goal is to have all appendixes completed with a final draft by the June 30th meeting. At that time, a date will be set for the Public Hearing.
8:35p.m. OTHER BUSINESS: Clark indicated that the commission has not received the amended May 26, 2009 minutes. Clark also reported that the Newport City Website needs to be updated.
The Planning Commission will continue to meet weekly until the City Plan has been completed. The next meeting is June 16, 2009.
A discussion followed regarding the Form Based Code for zoning that Paul had emailed to the members.
Clark provided Paul with an informational pamphlet that he received from American Planning Assoc.
8:55p.m. A motion to adjourn was made by Rosemary Rowe and seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES* JUNE 2, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe.
MEMEBERS ABSENT: None
OTHERS PRESENT: Paul Dreher
7:05p.m. Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of May 26 as written. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION
7:15p.m. CONTINUE TO REVIEW CITY PLAN: Appendixes of the City Plan A through M were reviewed with the exception of H.Recreation and K.Transportation. Appropriate corrections were made and these will be updated by the ZA and clearly marked “final draft”. Paul will have these in alphabetical order for the June 9, 2009 meeting. Charlie asked that the members file all final drafts in a 3 ring binder.
Clark handed out appendix K, and Jim handed out appendix P for the members to proof read in preparation for the June 9th meeting.
Clark indicated that Adult Day Care Center known as The Meeting Place as well as the Methadone Clinic should be included in appendix I, Health. Rosemary will follow up on this. The remaining appendixes will be reviewed at the June 9th meeting
8:30p.m. OTHER BUSINESS: ZA, Paul Dreher handed out two requests for bylaw changes. Charlie indicated that all bylaw changes need to be presented to the Planning Commission and will be included in the next Bylaw change.
Clark reported that he had attended the City Council meeting and the Bylaw Changes from the Public Hearing were not passed.
Clark reported that the Council approved a request from Joe Desrochers and Donna LaPlume from Missiquoi Arabians to provide horse-drawn carriage rides in the city on Saturday and Sunday afternoons this summer.
He also noted that the City Council had given approval to Community Gardens for a garden in Gardner Park.
Clark indicated that the Zoning & Subdivision Bylaw pages were incorrectly numbered. . Paul will correct the page numbers once it has been passed and finalized.
9:25p.m. A.motion to adjourn was made by Rosemary and seconded by Gerry. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION*MINUTES*MAY 26, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe.
OTHERS PRESENT: Paul Dreher
7:05p.m. Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of May 12, 2009 with the noted changes. This was seconded by James Smith. APPROVED BY A UNANIOMOUS DECISION.
7:15p.m. City Plan: Charlie indicated that he plans to include the following new appendixes: Community Gardens, Memphremagog Watershed, The Arts, and Downtown.
The drafts of the following appendixes have yet to be submitted: H. Recreation, K. Transportation, and P. Housing.
Paul handed out all completed drafts which are to be reviewed by the members for any appropriate changes or feedback prior to the June 2, 2009 meeting.
Gerry will update appendix A with the 2007 population figures.
The goal is to have the City Plan completed within the next few weeks.
OTHER BUSINESS: As the bylaws have been passed by the Planning Commission, the letter from Jan Hogan regarding new bylaw language for yard sales on City property will be at the discretion of the City Council. A letter from John Stevens regarding changing the bylaws will be considered prior to the next Public Hearing for bylaw changes.
As the ZA had yet to submit December of 2008 and the first quarter pay request for members to the City Clerk and Treasurer,Clark suggested that he wait until June 30 and submit for December of last year and the first 6 months of this year.
8:25p.m. Rosemary Rowe made a motion to adjourn. This was seconded by Gerry Coulombe. APPROVED BY UNANIOMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES* MAY 12, 20009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, Paul Dreher
7:00p.m. Chairman Charlie Elliott called the Public Hearing to order for the proposed Zoning Bylaw Amendments. All amendments were reviewed for accuracy and the following corrections were made.
205.02 : changed 50 feet to 40 feet.
205:03 Change footnote #1ast sentence as follows: however, the 2000 sq. ft. additional lot size requirement per unit may be waived as long as parking requirements in Section 328 are met. In footnote #3, change “can” to “may” and at the end of the sentence insert “to a building” as long as the parking requirements in Section 328 are met.
205.05: conditional use #12, Religious institution deleted.
205.05: footnote #5, Delete Religious institutions excluded from this district
footnote #6 to Building Heights in excess of 72 feet shall be addressed for fire protection safety by the Newport City Fire Chief as part of the permit process. (added Newport City Fire Chief to the first sentence)
802: Building Height Definition, added same language (Newport City Fire Chief)
6.08.01: On page 1, #8, change 6.06.01 to 6.08.01.
6.06: Waivers, in the first sentence delete (should this be 50%) and change (may) to (shall be approved by the Development Review Board if the following standards are satisfied:)
343: Yard Sales, change the last sentence to add (shall) still apply.
305:00 In the next to last sentence change “can” to a family unit “shall be” defined as individuals or couples with minor children.
802:00 Add definition of waiver on page 69 as follows: Waiver: Permission to depart from the bylaw for properties located on a nonconforming lot.
8:30p.m. Chairman Charles Elliott closed the Public Hearing on Bylaw Amendments.
8:32p.m. Charlie called the meeting to order. Clark Curtis made a motion to accept the minutes of the May 5, 2009 meeting. This was seconded by James Smith. APPROVED BY UNANIMOUS DECISION.
8:35p.m. PUBLIC HEARING: Clark made a motion to deliver the Bylaw Amendments with noted changes from the public hearing to the City Council. This was seconded by Gerry Coulombe. APPROVED BY A UNANIOMOUS DECISIION.
8:45p.m. CITY PLAN: Charlie indicated that all drafts should be emailed to ZA, Paul Dreher prior to the May 26, 2009 meeting to enable the commission to begin the review of all appendixes.
8:50p.m. OTHER BUSINESS: Charlie notified the commission that we had received an invitation from the Community Garden to attend an open house at their site on Landing Street on Saturday, May 16th from l:00pm to 4:00p.m.
8:50p.m. Rosemary Rowe made a motion to adjourn. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES* MAY 12, 20009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, Paul Dreher
7:00p.m. Chairman Charlie Elliott called the Public Hearing to order for the proposed Zoning Bylaw Amendments. All amendments were reviewed for accuracy and the following corrections were made.
205.02 : changed 50 feet to 40 feet.
205:03 Change footnote #1ast sentence as follows: however, the 2000 sq. ft. additional lot size requirement per unit may be waived as long as parking requirements in Section 328 are met. In footnote #3, change “can” to “may” and at the end of the sentence insert “to a building” as long as the parking requirements in Section 328 are met.
205.05: conditional use #12, Religious institution deleted.
205.05: footnote #5, Delete Religious institutions excluded from this district
footnote #6 to Building Heights in excess of 72 feet shall be addressed for fire protection safety by the Newport City Fire Chief as part of the permit process. (added Newport City Fire Chief to the first sentence)
802: Building Height Definition, added same language (Newport City Fire Chief)
6.08.01: On page 1, #8, change 6.06.01 to 6.08.01.
6.06: Waivers, in the first sentence delete (should this be 50%) and change (may) to (shall be approved by the Development Review Board if the following standards are satisfied:)
343: Yard Sales, change the last sentence to add (shall) still apply.
305:00 In the next to last sentence change “can” to a family unit “shall be” defined as individuals or couples with minor children.
802:00 Add definition of waiver on page 69 as follows: Waiver: Permission to depart from the bylaw for properties located on a nonconforming lot.
8:30p.m. Chairman Charles Elliott closed the Public Hearing on Bylaw Amendments.
8:32p.m. Charlie called the meeting to order. Clark Curtis made a motion to accept the minutes of the May 5, 2009 meeting. This was seconded by James Smith. APPROVED BY UNANIMOUS DECISION.
8:35p.m. PUBLIC HEARING: Clark made a motion to deliver the Bylaw Amendments with noted changes from the public hearing to the City Council. This was seconded by Gerry Coulombe. APPROVED BY A UNANIOMOUS DECISIION.
8:45p.m. CITY PLAN: Charlie indicated that all drafts should be emailed to ZA, Paul Dreher prior to the May 26, 2009 meeting to enable the commission to begin the review of all appendixes.
8:50p.m. OTHER BUSINESS: Charlie notified the commission that we had received an invitation from the Community Garden to attend an open house at their site on Landing Street on Saturday, May 16th from l:00pm to 4:00p.m.
8:50p.m. Rosemary Rowe made a motion to adjourn. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES* APRIL 28, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe James Smith, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, Paul Dreher
7:05p.m. Chairman Charles Elliott called the meeting to order. A motion was made by Clark Curtis to approve the minutes of the April 21, 2009 with noted changes made. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION
7:15p.m. PALIN FARM DISCUSSION: Paul Dreher reported that he suggested to Mr. Poulin that it would be advisable for them to obtain a permit for moving dirt as well as a demo permit for the destruction of the buildings. These permits would be filed with the Land Use Records.
7:25p.m. CONTINUE TO REVIEW CITY PLAN: Charlie brought us up to date on the Table of Contents which is nearly completed. We then assessed the progress of the Appendixes. Gerry will update Appendix A with the most recent numbers. A rough draft of all appendixes has been completed with the following exceptions: E,H,K,P and R. Paul will print all completed drafts of the City Plan and email the members notification that they are available for pick up at his office. At the May 5th meeting we will begin to review the content of all appendixes.
Paul will also have a complete Bylaw Change Report printed for the members to pick up for a final review prior to the Public Hearing on May 12th.
7:55p.m. OTHER BUSINESS: A discussion ensued regarding the Memphremagog Arts moving their retail operation to another location. The Zoning Administrator will contact them regarding the need for them to apply for a permit.
Paul provided Clark with a copy of the letter to Brian Hansen.
Paul reported that he had received a call from FairPoint to inquire whether or not a permit would be required to move a Junction Box. The commission did not feel that a permit would be required. However Mayor Paul Monette suggested that they always contact the Director of Public Works, Tom Bernier.
Vice Chairman Clark Curtis reported that a copy of the proposed bylaw changes and the written report be mailed by certified mail, return receipt requested to the following: The chairperson of each abutting municipality or in the absence of a planning commission to the clerk of the abutting municipality. The executive director of the regional planning commission of the area. The department of housing and community affairs within the agency of commerce and community development.
Clark also brought up the request for the change in acreage for raising chickens. Paul will provide the commission with the results of the list serve comments for review.
Rosemary reminded Paul that as commission members were to be compensated quarterly, he would need to submit the request.
8:45p.m. Charlie made a motion to adjourn and this was seconded by Rosemary. APPROVED BY A UNANIMOUS DECISION.
Minutes were taken, transcribed and transmitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES* APRIL 28, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe James Smith, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, Paul Dreher
7:05p.m. Chairman Charles Elliott called the meeting to order. A motion was made by Clark Curtis to approve the minutes of the April 21, 2009 with noted changes made. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION
7:15p.m. PALIN FARM DISCUSSION: Paul Dreher reported that he suggested to Mr. Poulin that it would be advisable for them to obtain a permit for moving dirt as well as a demo permit for the destruction of the buildings. These permits would be filed with the Land Use Records.
7:25p.m. CONTINUE TO REVIEW CITY PLAN: Charlie brought us up to date on the Table of Contents which is nearly completed. We then assessed the progress of the Appendixes. Gerry will update Appendix A with the most recent numbers. A rough draft of all appendixes has been completed with the following exceptions: E,H,K,P and R. Paul will print all completed drafts of the City Plan and email the members notification that they are available for pick up at his office. At the May 5th meeting we will begin to review the content of all appendixes.
Paul will also have a complete Bylaw Change Report printed for the members to pick up for a final review prior to the Public Hearing on May 12th.
7:55p.m. OTHER BUSINESS: A discussion ensued regarding the Memphremagog Arts moving their retail operation to another location. The Zoning Administrator will contact them regarding the need for them to apply for a permit.
Paul provided Clark with a copy of the letter to Brian Hansen.
Paul reported that he had received a call from FairPoint to inquire whether or not a permit would be required to move a Junction Box. The commission did not feel that a permit would be required. However Mayor Paul Monette suggested that they always contact the Director of Public Works, Tom Bernier.
Vice Chairman Clark Curtis reported that a copy of the proposed bylaw changes and the written report be mailed by certified mail, return receipt requested to the following: The chairperson of each abutting municipality or in the absence of a planning commission to the clerk of the abutting municipality. The executive director of the regional planning commission of the area. The department of housing and community affairs within the agency of commerce and community development.
Clark also brought up the request for the change in acreage for raising chickens. Paul will provide the commission with the results of the list serve comments for review.
Rosemary reminded Paul that as commission members were to be compensated quarterly, he would need to submit the request.
8:45p.m. Charlie made a motion to adjourn and this was seconded by Rosemary. APPROVED BY A UNANIMOUS DECISION.
Minutes were taken, transcribed and transmitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES* APRIL 28, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe James Smith, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor Paul Monette, Paul Dreher
7:05p.m. Chairman Charles Elliott called the meeting to order. A motion was made by Clark Curtis to approve the minutes of the April 21, 2009 with noted changes made. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION
7:15p.m. PALIN FARM DISCUSSION: Paul Dreher reported that he suggested to Mr. Poulin that it would be advisable for them to obtain a permit for moving dirt as well as a demo permit for the destruction of the buildings. These permits would be filed with the Land Use Records.
7:25p.m. CONTINUE TO REVIEW CITY PLAN: Charlie brought us up to date on the Table of Contents which is nearly completed. We then assessed the progress of the Appendixes. Gerry will update Appendix A with the most recent numbers. A rough draft of all appendixes has been completed with the following exceptions: E,H,K,P and R. Paul will print all completed drafts of the City Plan and email the members notification that they are available for pick up at his office. At the May 5th meeting we will begin to review the content of all appendixes.
Paul will also have a complete Bylaw Change Report printed for the members to pick up for a final review prior to the Public Hearing on May 12th.
7:55p.m. OTHER BUSINESS: A discussion ensued regarding the Memphremagog Arts moving their retail operation to another location. The Zoning Administrator will contact them regarding the need for them to apply for a permit.
Paul provided Clark with a copy of the letter to Brian Hansen.
Paul reported that he had received a call from FairPoint to inquire whether or not a permit would be required to move a Junction Box. The commission did not feel that a permit would be required. However Mayor Paul Monette suggested that they always contact the Director of Public Works, Tom Bernier.
Vice Chairman Clark Curtis reported that a copy of the proposed bylaw changes and the written report be mailed by certified mail, return receipt requested to the following: The chairperson of each abutting municipality or in the absence of a planning commission to the clerk of the abutting municipality. The executive director of the regional planning commission of the area. The department of housing and community affairs within the agency of commerce and community development.
Clark also brought up the request for the change in acreage for raising chickens. Paul will provide the commission with the results of the list serve comments for review.
Rosemary reminded Paul that as commission members were to be compensated quarterly, he would need to submit the request.
8:45p.m. Charlie made a motion to adjourn and this was seconded by Rosemary. APPROVED BY A UNANIMOUS DECISION.
Minutes were taken, transcribed and transmitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION*MINUTES*MAY 5, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher
7:10p.m. Chairman Charles Elliott called the meeting to order. A motion was made by Clark Curtis to approve the minutes of the April 28, 2009 meeting. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
7:15p.m. CONTINUE TO REVIEW CITY PLAN: James Smith handed out a first draft of Appendix E for the members review. A rough draft of appendixes H,K,P, and R have yet to be submitted. The goal is to have all appendixes completed and a draft of the City Plan printed for a final review at the May 26, 2009 meeting. James Smith suggested that any changes made should be made during the meeting using a laptop computer. Everyone agreed and this will be done. The commission will then set a date for a public hearing. Chairman Elliott would like the completed City Plan to be delivered to the City Council by the end of June.
8:00p.m. PROPOSED BYLAW CHANGES: Paul Dreher handed out copies of the completed bylaw amendments for a final review.
343: Yard Sale Language: On page 32, change “to be granted City Council approval and an appropriate permit shall be required” should read “shall be required to obtain an appropriate permit from the Newport City Council”.
205.03: Accessory Structure: Page l, change 40 ft. to 50ft.
8:30p.m. OTHER BUSINESS: None
8:35p.m. James Smith made a motion to adjourn. This was seconded by Clark Curtis. APPROVED BY A UNANIMOUS DECISION.
Minutes were taken, transcribed and transmitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION *MINUTES* APRIL 7, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Mayor Paul Monette
7:15p.m. Vice Chair Clark Curtis called the meeting to order. Gerry Coulombe made a motion to approve the minutes of the March 17, 2009 meeting as written. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
7:20p.m. SET DATE FOR BYLAW CHANGES: In preparation for setting a date for bylaw changes, the commission began the review of all proposed changes.
Paul Dreher reported that he now has the Newport City Map on digital and will produce colored Maps to be included in the Bylaws.
The date of amendment will be the date that the City Council gives a final approval to the revisions.
Section 305 will be changed to Residential Homes.
Section 305.01: Residential Care Home
Section 305.02: Shelter
Section 305.03: Transitional Housing
8:15p.m. Chairman Charles Elliott arrived and ran the meeting. The purpose of the Shelter was defined as follows: Designed for individuals who are categorized as homeless or mothers with minor children. A shelter shall not consist of more than 5 family units. A family unit can be defined as individuals or couples with minor children. A shelter shall be no closer than 1500 feet from another shelter measured from building to building. A shelter shall be viewed as a multi-family dwelling and shall be subject to conditional use and a site plan review.
The purpose of Transitional Housing was defined as follows: Designed for Individuals transitioning from incarceration to permanent residency for a period not to exceed 12 months. Transitional Housing shall be viewed as a single family dwelling and shall be subject to conditional use and a site plan review. No Transitional Housing unit shall be located within 1500 feet of a school measured from building to building. No Transitional unit shall be located within1500 feet of another Transitional Housing unit measured from building to building.
9:30p.m. James Smith made a motion to table a continuation on Bylaw changes and review of City Plan until the next meeting. This was seconded by Clark Curtis. APPROVED BY A UNANAIMOUS DECISION.
9:35p.m. The commission will meet 3 times in April, next on April 21st and again on April 28th in an effort to move forward on both the Bylaw Changes and the City Plan.
9:45p.m. OTHER BUSINESS: Clark indicated that the planning commission needs to receive a copy of the Rules of Procedures signed by Chairman Charles Elliott. The Zoning Administrator also needs to provide the City Council with a signed copy.
Clark also indicated that the commission needed to elect a Chairman, Vice Chairman and a clerk at the first meeting in April. Clark made a motion to elect Charles Elliott as Chairman. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
Gerry Coulombe made a motion to elect Clark Curtis as Vice Chairman. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
Gerry Coulombe made a motion to elect Rosemary Rowe as Clerk. This was seconded by James Smith. APPROVED BY A UNANIMOUS DECISION.
Charles Elliott reported that things were coming together on the City Plan.
Paul Dreher reported that R/UDAT recommended that a committee should be formed to address our bylaws. This committee will make recommendations for revision to our bylaws.
Mayor Paul Monette indicated that R/UDAT expressed concerns with waivers as there are gray areas in waiver language and that we address changes to our set backs.
10:15p.m. Gerry Coulombe made a motion to adjourn. This was seconded by James Smith. APPROVED BY A UNAMIOUS DECISION.
Minutes taken, transcribed and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION *MINUTES* MARCH 17, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Mayor Paul Monette, Frank Knoll
7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the March 3, 2009 meeting as written. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
7:05p.m. REVIEW R/UDAT STATUS UPDATE: Frank Knoll indicated that everything was falling into place for the R/UDAT Team arrival. Volunteers have been lined up and are prepared to contribute to the success of R/UDAT. Mr. Knoll reviewed the schedule and has confidence that things will run smoothly. The completed report from the R/UDAT team will become a valuable asset to the City.
8:30p.m. SET DATE FOR BYLAW CHANGES: A motion was made by Rosemary Rowe and seconded by Gerry Coulombe to table this item until the next meeting on April 7, 2009. APPROVED BY A UNANIMOUS DECISION.
8:35p.m. CONTINUE TO REVIEW CITY PLAN: Charlie will meet with Trish Sears to incorporate some of the results of the R/UDAT report into the City Plan.
8:40p.m. OTHER BUSINESS: Paul Dreher handed out the Rules of Procedure with the appropriate corrections for Chairman Charles Elliott signature.
Paul Dreher reported that NVDA has sent him a colored map of the City.
Clark Curtis reported that he had contacted the provider of the Newport City Internet Web Site and had corrected the Planning Commission information. The provider of the site indicated that the responsibility for keeping the Planning Commission and DRB information current fell to the Zoning Administrator. Paul will follow up on this.
Charlie reported that Eric Grimes from Northeast Kingdom Mental Health had contacted him regarding the Bogner property. NEKMH needs more room and they would like to either lease or lease with an option to buy this property. Discussion ensued on the impact this would have on the City Taxpayers if this property was removed from the grand list. Charlie will contact Mr. Grimes and put this on the agenda for the April 21st. meeting.
9:05p.m. A motion was made by Gerry Coulombe and seconded by James Smith to adjourn. APPROVED BY A UNANIMOUS DECISION.
Minutes taken, transcribed, and submitted by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION *MINUTES* MARCH 3, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Monette, Paul Curtis, Paul Dreher
7:10p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the February 17, 2009 meeting as written. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
7:15pm R/UDAT STATUS UPDATE: Charlie reviewed the tentative schedule for the R/UDAT Team for March 18 through March 24. This schedule will be finalized this week and the commission members will be notified of the date and times of events that would be beneficial for us to attend. Charlie also indicated that we should plan to attend any focus group that we might have an interest in attending.
8:00 p.m. BYLAW CHANGES: The Zoning Administrator presented the commission with a draft of the proposed bylaw change reports and revisions. These drafts will be reviewed by the members and any appropriate changes will be made for the next meeting at which time a date will be set for a public hearing.
8:15p.m. REVIEW CITY PLAN: The Zoning Administrator presented the commission with completed copies of the City Plan appendixes. These will be reviewed and any appropriate changes will be done for the next meeting. Charlie handed out a new appendix for Community Gardens. He also suggested 3 additional appendixes for the Newport Historical District, The Designated Downtown and The Downtown Renaissance Corporation. Clark handed out Appendix C, Canada for the members review.
8:40p.m. OTHER BUSINESS: Gerry Couloumbe and Clark Curtis terms will expire April 1, 2009. They have both indicated a willingness to serve another term. A letter from the Commission will be sent to the City Manager and The City Council recommending that these members be reappointed.
The commission would like to have the maps that are included in the City Plan to be in color. Paul Dreher will contact Cartographics as well as the High School and NVDA for their input on the best way to proceed.
Paul Dreher handed out a revised copy of the Rules of Procedure for the members review. Chairman Charlie Elliott made appropriate changes and Paul will implement these for the next meeting. With these changes, Rosemary Rowe made a motion to adopt the Rules of Procedure. This motion was seconded by Gerry Coulombe. These corrected Rules of Procedure will be sent to the City Council. APPROVED BY UNANIMOUS DECISION.
Clark inquired about the Grant Money and whether or not any of it could be used for help on the rewrite of the City Plan. Paul Dreher indicated that the funds had been applied for use in Commercial Zone C. However, this would have a ripple effect and he felt that some of the funds could be used for help from both himself and NVDA.
Clark indicated that the commission has not yet received a copy of the Zoning Administrator’s letter to Brian Hansen.
Clark requested Paul Dreher correct the City of Newport Web Site as it pertained to the Planning Commission and suggested that the agenda and minutes be added to the internet. Paul will attempt to discover who is responsible for keeping the web site current.
Clark indicated that the commission is still waiting for the Yard Sale Language.
9:30p.m. Clark Curtis made a motion to go into Executive Session, this was seconded by Gerry Couloumbe. APPROVED BY UNANIMOUS DECISION. Paul Dreher was excused from the executive session.
10:15p.m. Chairman Charles Elliott called the meeting back to order. Paul Dreher rejoined the meeting. As the Zoning Administrator’s position was due to expire, Gerry Coulombe made a motion to nominate Paul Dreher to the Council for Zoning Administrator. This was seconded by James Smith. A letter will be sent to the City Manager and City Council indicating the nomination. APPROVED BY UNANIMOUS DECISION.
10:20p.m. A motion was made to adjourn by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION
NEWPORT CITY PLANNING COMMISSION* MINUTES* FEBRUARY 3, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Paul Monette, Paul Denton, Brian McNeal, Patricia Sears and DRB Members: Paul Curtis, Harriet Hall, Patricia Vinson, Denise Bowen, Agathe Coburn and Steve Mason.
7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made motion to approve the minutes of the previous meeting (January 20,2009) as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
7:15p.m. A welcome was extended to the Development Review Board.
7:20p.m. R/UDAT STATUS UPDATE: Patricia Sears, Executive Director of Newport City Renaissance Corporation brought everyone up to date on the status of the R/UDAT project. (See attached Fact Sheet). There will be a Steering Committee meeting on February 18, 2009 at 8:30 a.m. at the State Office Building in the conference room. Planning Commission and Development Review Board members are encouraged to attend and share their vision for an improved Newport. Brian McNeal addressed the board with some concerns that many retired people would be gone for the winter and would not be able to attend the public meeting to be held in March. Chairman Elliott suggested that we make every effort to let this group know that a written letter of their concerns, thoughts and suggestions would be read and taken into consideration.
8:30p.m. SET DATE FOR BYLAW CHANGES: As the board did not have the actual bylaw change language to accompany the bylaw change reports, this item was tabled until the next meeting. Paul will provide the board with the Bylaw change language and stamped as a draft. Paul will also update the Transitional Housing proposed Bylaw amendment to define Shelter from Transitional Housing for the next meeting. At the February 17th meeting the PC will determine the number of feet between another Transitional Housing Unit and the method to be used for measuring the distance.
9:00p.m. REVIEW CITY PLAN: Clark Curtis handed out a final draft of Appendix M Water Treatment. Charlie Elliott has completed a first draft of the following: l. Long Term Vision, 3. Priorities, and Policies, 4. Development Direction Analysis, and Appendixes Q Affordability, L. Utilities. Paul will photo copy these and send to all members for their review. Charlie indicated that all appendixes should be done as a first draft for the next meeting. Additional Appendixes will be added for Watershed Assoc., Newport Community Gardens and R/UDAT.
9:45p.m.OTHER BUSINESS: Paul reported that the Municipal Grant of $15,000.00 has been received for Commercial Zone C. Article 1, Rules of Procedure will be reviewed and subject for approval at the next meeting. Paul will provide the commission with a copy of the letter to Brian Hanson. Yard Sale language will be added to the Bylaw for next meeting.
10:15p.m. ADJOURN: Upon a motion by Gerry Coulombe and seconded by Rosemary Rowe, the meeting was adjourned. APPROVED BY A UNANMIOUS DECISION.
NEWPORT CITY PLANNING COMMISSION*Minutes*February 17, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS ABSENT: Zoning Administrator
OTHERS PRESENT: Paul Monette, Kingsley Boyd, Donald Hendrich, Grace Palmer, Anne Holdridge, Elizabeth Hight, Jesse Tatum.
7:10p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the February 3, 2009 meeting as written. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
7:15p.m. MEMPHREMAGOG WATER SHED: Donald Hendrich and Kingsley Boyd brought the commission up to date on the agenda of Lake Memphremagog Water Shed Association. Their objectives include promoting the ecological awareness in the watershed area. Providing education to the public in the preservation of the environment and natural beauty of the watershed region. Working with other area lake associations, local, state and federal governments as well as businesses to protect and improve the quality of life within the watershed area. In addition they monitor the water quality of the lake and its tributaries, clean up and re-naturalize the shore line and river banks and protect area plants and wildlife.
8:05p.m. REVIEW R/UDAT PROGRESS: Charles Elliott reviewed the R/UDAT progress with a status up date. Charlie is responsible for public relations and contact groups. This process is working well and progress is being made. Commission members were encouraged to attend the R/UDAT Steering Committee on February 18th and participate in the discussion of Gardner Park, one of the four focus areas of R/UDAT. Paul Monette reported that the Technology piece in preparation for the R/UDAT team was falling into place.
8:15p.m. NEWPORT COMMUNITY GARDEN: Anne Holdridge and Elizabeth Hight discussed the Newport Community Garden and the benefits it provides to the community. This garden is currently on private land and they are requesting that public land be provided by the City. The commission felt this was an important project and will research possibilities. The question of insurance will need to be considered in making any decision.
8:30p.m. SET DATE FOR BYLAW CHANGES: This item had been tabled from the February 3rd meeting as the commission did not have the bylaw change language to accompany the bylaw change reports. The Zoning Administrator was to provide the commission with this language as well as a definition of Transitional Housing and Shelter for this meeting. As these reports were not received, Rosemary Rowe made a motion to table this item until the March 3, 2009 meeting. This motion was seconded by James Smith. APPROVED BY UNANIMOUS DECISION.
8:45p.m. CONTINUE TO REVIEW CITY PLAN: Charles Elliott handed out drafts of I Introduction, II Short-Term Vision, and VI Recommendations. Clark Curtis passed out Appendix M. Water and Sewer. These will be reviewed by the members for the March 3, 2009 meeting. Chairman Charles Elliot had requested that the ZA provide completed and collated appendixes of the City Plan to enable the members to assess the progress of the project. As these documents were not provided, this will be reviewed at the March 3rd meeting.
9:00p.m. OTHER BUSINESS: Clark Curtis inquired if the Municipal Grant received could be used for help on the City Plan. It was the understanding of the commission that this would be possible. There was discussion that time was running out and there was much administrative work to be done. The Zoning Administrator still needs to provide the members with all completed appendixes for review and to see exactly where we are in the project.
Clark indicated that we need to be aware of the date the City Council will need recommendations for members whose terms will expire this year.
Paul Dreher will determine if any of the maps included in the City Plan are available in color. Paul Monette indicated that we could use a photo copier that had been rented for R/UDAT to copy these maps in color for the inclusion with the City Plan.
9:25p.m. Rosemary Rowe made a motion to enter Executive Session. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
9:35p.m. Chairman Elliott called the meeting back to order. James Smith made a motion to adjourn and this was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
Minutes taken by Rosemary Rowe
NEWPORT CITY PLANNING COMMISSION *MINUTES* JANUARY 20,2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Paul Monette, Paul Denton, Kim Tanner, Stephanie Bowen, Brianna Crawford
7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of January 6, 2009 meeting. This was seconded by Gerry Coulombe. James Smith made a motion to approve the minutes of the December 2, 2008 minutes with the noted correction. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION
BYLAW CHANGES: Paul Dreher handed out completed Bylaw Amendment Reports for the following changes:
Building Height Maximum, 205.01 thru 205.09.
Height for Sheds, 341, 602.01, 802.
Building Height Measurement and Definition in all zoning districts.
Maximum Lot Coverage in the Public Health Office zoning district.
Applications requirements for submittal to DRB Board,505.05(F), 606.01.
Commercial A Zone to disallow Religious Institutions, 205.05
Transitional Housing.
Waiver,606,402.01E,4.0203
Yard Sales, 343.
Paul Dreher will update the Transitional Housing proposed Bylaw amendment to define Shelter from Transitional Housing. At the February 3, 2009 meeting the PC will determine the number of feet between another Transitional Housing Unit and the method to be used for measuring the distance. Paul will also change the numbering system to include Waiver as 606 and Variance as 607 by bumping the numbers to accommodate this change. Once these changes have been completed, Paul will present the Bylaw Amendment changes stamped as a draft to the PC for review. They will then be sent to the appropriate state agency for review. Upon approval the PC will set a date for public hearing.
REVIEW CITY PLAN: James Smith handed out Appendix B, Current Land Use for review. Charlie Elliott suggested we add an appendix for Memphremagog Watershed. He will invite Don Hendrich who is an official of the Watershed Assoc. to meet with the PC to discuss the proposal. Patricia Sears will work with Charlie on creating an appendix for the Historical District and the Designated Downtown.
R/UDAT STATUS UPDATE: Paul Dreher will invite the DRB to the next PC meeting and will ask Trish Sears to attend and bring everyone up to date.
OTHER BUSINESS: Clark Curtis indicated that the PC Policy regarding participation at Act 250 Hearings still needs to be added to the Rules of Procedure.
The Newport City WEB page is still not current. Paul Dreher will check to see who is responsible for these changes.
Paul reported that Title 24, Chapter 117 State Statute Books have been ordered; however the newest books are not yet available.
9:25p.m. Chair Charles Elliott stated that he would entertain a motion to enter executive session. A motion was made by Clark Curtis and seconded by James Smith to enter executive session. APPROVED BY UNANIMOUS DECISION
9:40p.m. Chair Charles Elliott called the meeting back to order.
Upon a motion by Gerry Coulombe and seconded by Rosemary Rowe the meeting was adjourned at 9:50p.m. APPROVED BY UNANIMOUS DECISION.
NEWPORT CITY PLANNING COMMISSION* MINUTES* FEBRUARY 3, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, James Smith, Gerry Coulombe, Rosemary Rowe.
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Paul Monette, Paul Denton, Brian McNeal, Patricia Sears and DRB Members: Paul Curtis, Harriet Hall, Patricia Vinson, Denise Bowen, Agathe Coburn and Steve Mason.
7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made motion to approve the minutes of the previous meeting (January 20,2009) as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
7:15p.m. A welcome was extended to the Development Review Board.
7:20p.m. R/UDAT STATUS UPDATE: Patricia Sears, Executive Director of Newport City Renaissance Corporation brought everyone up to date on the status of the R/UDAT project. (See attached Fact Sheet). There will be a Steering Committee meeting on February 18, 2009 at 8:30 a.m. at the State Office Building in the conference room. Planning Commission and Development Review Board members are encouraged to attend and share their vision for an improved Newport. Brian McNeal addressed the board with some concerns that many retired people would be gone for the winter and would not be able to attend the public meeting to be held in March. Chairman Elliott suggested that we make every effort to let this group know that a written letter of their concerns, thoughts and suggestions would be read and taken into consideration.
8:30p.m. SET DATE FOR BYLAW CHANGES: As the board did not have the actual bylaw change language to accompany the bylaw change reports, this item was tabled until the next meeting. Paul will provide the board with the Bylaw change language and stamped as a draft. Paul will also update the Transitional Housing proposed Bylaw amendment to define Shelter from Transitional Housing for the next meeting. At the February 17th meeting the PC will determine the number of feet between another Transitional Housing Unit and the method to be used for measuring the distance.
9:00p.m. REVIEW CITY PLAN: Clark Curtis handed out a final draft of Appendix M Water Treatment. Charlie Elliott has completed a first draft of the following: l. Long Term Vision, 3. Priorities, and Policies, 4. Development Direction Analysis, and Appendixes Q Affordability, L. Utilities. Paul will photo copy these and send to all members for their review. Charlie indicated that all appendixes should be done as a first draft for the next meeting. Additional Appendixes will be added for Watershed Assoc., Newport Community Gardens and R/UDAT.
9:45p.m.OTHER BUSINESS: Paul reported that the Municipal Grant of $15,000.00 has been received for Commercial Zone C. Article 1, Rules of Procedure will be reviewed and subject for approval at the next meeting. Paul will provide the commission with a copy of the letter to Brian Hanson. Yard Sale language will be added to the Bylaw for next meeting.
10:15p.m. ADJOURN: Upon a motion by Gerry Coulombe and seconded by Rosemary Rowe, the meeting was adjourned. APPROVED BY A UNANMIOUS DECISION.
The minutes were taken by Rosemary Rowe.
NEWPORT CITY PLANNING COMMISSION *MINUTES* JANUARY 20,2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Paul Monette, Paul Denton, Kim Tanner, Stephanie Bowen, Brianna Crawford
7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of January 6, 2009 meeting. This was seconded by Gerry Coulombe. James Smith made a motion to approve the minutes of the December 2, 2008 minutes with the noted correction. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION
BYLAW CHANGES: Paul Dreher handed out completed Bylaw Amendment Reports for the following changes:
Building Height Maximum, 205.01 thru 205.09.
Height for Sheds, 341, 602.01, 802.
Building Height Measurement and Definition in all zoning districts.
Maximum Lot Coverage in the Public Health Office zoning district.
Applications requirements for submittal to DRB Board,505.05(F), 606.01.
Commercial A Zone to disallow Religious Institutions, 205.05
Transitional Housing.
Waiver,606,402.01E,4.0203
Yard Sales, 343.
Paul Dreher will update the Transitional Housing proposed Bylaw amendment to define Shelter from Transitional Housing. At the February 3, 2009 meeting the PC will determine the number of feet between another Transitional Housing Unit and the method to be used for measuring the distance. Paul will also change the numbering system to include Waiver as 606 and Variance as 607 by bumping the numbers to accommodate this change. Once these changes have been completed, Paul will present the Bylaw Amendment changes stamped as a draft to the PC for review. They will then be sent to the appropriate state agency for review. Upon approval the PC will set a date for public hearing.
REVIEW CITY PLAN: James Smith handed out Appendix B, Current Land Use for review. Charlie Elliott suggested we add an appendix for Memphremagog Watershed. He will invite Don Hendrich who is an official of the Watershed Assoc. to meet with the PC to discuss the proposal. Patricia Sears will work with Charlie on creating an appendix for the Historical District and the Designated Downtown.
R/UDAT STATUS UPDATE: Paul Dreher will invite the DRB to the next PC meeting and will ask Trish Sears to attend and bring everyone up to date.
OTHER BUSINESS: Clark Curtis indicated that the PC Policy regarding participation at Act 250 Hearings still needs to be added to the Rules of Procedure.
The Newport City WEB page is still not current. Paul Dreher will check to see who is responsible for these changes.
Paul reported that Title 24, Chapter 117 State Statute Books have been ordered; however the newest books are not yet available.
9:25p.m. Chair Charles Elliott stated that he would entertain a motion to enter executive session. A motion was made by Clark Curtis and seconded by James Smith to enter executive session. APPROVED BY UNANIMOUS DECISION
9:40p.m. Chair Charles Elliott called the meeting back to order.
Upon a motion by Gerry Coulombe and seconded by Rosemary Rowe the meeting was adjourned at 9:50p.m. APPROVED BY UNANIMOUS DECISION.
NEWPORT CITY PLANNING COMMISSION **MINUTES** January 6, 2009
MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, James Smith, Rosemary Rowe
MEMBERS ABSENT: None
OTHERS PRESENT: Paul Dreher, Paul Monette, Paul Denton, Kim Tanner
Chairman Charles Elliott called the meeting to order at 7:05pm. Clark Curtis made a motion to approve the minutes of the December l6, 2008 meeting with the recommended changes. This was seconded by Gerry Coulombe. APPROVED BY A UNANIMOUS DECISION.
The minutes for the December 2, 2009 have not been presented to the Planning Commission for review and approval.
PROPOSED TRANSITIONAL HOUSING BY LAW AMENDMENT:
Paul Denton and Kim Tanner from NEKCA provided the commission members with their recommendations for the proposed Transitional Housing By Law Amendment. The two types of residential facilities are shelters for homeless persons and those transitioning back into the community from the custody of the Department of Corrections.
Shelter: A building or portion thereof that is used to provide time-limited (12 months or less) housing for persons who are homeless or in need of a safe place to stay.
Transitional Housing: A building or portion thereof that is used for time-limited (24 months or less) housing and services aimed at helping the residents overcome the challenges that led to their need for transitional housing. The goal is to provide support needed for participants to move into permanent housing.
By Law Amendments Proposed:
Shelter: A shelter shall be a permitted use in any residential zoning district and a
Conditional use in any other zoning district.
Transitional Housing: Transitional housing shall be a conditional use in any zoning district. When considering applications under this By Law, the Planning Commission shall take into account the compatibility of the proposed transitional housing to existing facilities, such as schools, nursery schools, licensed day care and shelters, within 1,000 feet.
The Planning Commission will review these proposals and consider the needs of the City in creating the final By Law Amendment.
Paul Denton indicated that he would propose a formal written agreement with the City to make annual payments to the City in lieu of taxes.
Paul Denton and Kim Tanner left the meeting at 8:30pm.
SET DATE FOR BY LAW AMENDMENT CHANGES:
The required reports for existing By Law amendments still have not been prepared. The ZA will make this a priority and will have the necessary reports for the January 20th meeting. Gerry Coulombe made a motion to table this item until the January 20, 2009 meeting. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
REVIEW OF CITY PLAN:
A draft of Appendix D, Lake Memphremagog by Gerry Coulombe was reviewed. Much discussion on the quality of Lake Memphremagog ensued. Gerry Coulombe suggested that we consider asking the Watershed Assoc. to meet with the Planning Commission and share ideas.
R/UDAT STATUS UPDATE:
Charlie Elliott reported that there was a Steering Committee Meeting for R/UDAT on January 9, 2009. Paul Dreher reported that a web site is being created that the P.C. will have access to and enable us to monitor the status through the Bulletin Board. Charlie indicated that much work needs to be done in preparation for the arrival of the R/UDAT team on March 18, 2009.
OTHER BUSINESS:
Rosemary Rowe inquired on the status of the Municipal Grant which had been applied for to aid with the overview of the City Plan. Paul Dreher reported that it was still pending and we should hear soon.
Clark Curtis gave an update on the interactive training that he and Gerry had recently attended.
Clark also reported that the Newport City web site contained inaccurate information and should be updated. Paul Dreher agreed to look into who was responsible for maintaining this information. It was agreed that the information should be kept updated and accurate or taken down.
Clark requested that the policy regarding P.C. member participation at Act 250 Hearings be added to the Planning Commission Rules of Procedures.
The next meeting will be held January 20, 2009.
Upon a motion by Gerry Coulombe and seconded by Rosemary Rowe, the meeting was adjourned at 9:30pm. APPROVED BY A UNANIMOUS DECISION