City of Newport Planning Commission Meeting Minutes 2010

City of Newport
Planning Commission
Meeting Minutes

NEWPORT CITY PLANNING COMMISSION, MINUTES OCTOBER 26, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

OTHERS PRESENT: ZA, Paul Dreher, NCRC Executive Director, Patricia Sears. DRB Board Members: Harriet Hall, John Harlamert, Denise Bowen.

Newport Fire Chief, Jamie LeClair.

Newport City Council Members: Mayor Paul Monette, John Wilson.

7:10p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the October 19, 2010 meeting. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.

7:15p.m. Patricia Sears began the slide presentation of Form Based Code. ZA, Paul Dreher followed with an overview of how Form Based Code would have a positive effect on Newport City. Chairman Charles Elliott gave a discussion on the Form Based Code Regulating Map. Mayor Paul Monette indicated that FBC would be a long term plan and good for the City of Newport. DRB Chairman John Harlamert, asked former DRB Chairman, Clark Curtis how FBC would impact the DRB. Clark indicated that it would result in fewer DRB meetings as the ZA could make a decision on the specifics spelled out in the FBC.

ZA, Paul Dreher will ensure that the Notice of Public Hearing will appear in the Newport Daily Express no later than November 1, 2010 for a Public Hearing to be held November 16, 2010.

It is anticipated that the City Council will hold a Public Hearing on December 6, 2010.

8:30p.m. OTHER BUSINESS: ZA, Paul Dreher handed out the proposed revised copy of the Notice of Public Hearing for review.

ZA, Paul Dreher will mail a copy of the proposed bylaw to the appropriate interested parties by registered mail.

The next meeting is scheduled for November 16, 2010.

8:35p.m. Clark Curtis made a motion to adjourn and this was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

NEWPORT CITY PLANNING COMMISSION *MINUTES* OCTOBER 5, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: None

7:00p.m. Chairman Charles Elliott called the meeting to order. Ruth Sproull made a motion to accept the minutes of the September 28, 2010 meeting. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.

7:10p.m. REVIEW PROPOSED BYLAW: ZA, Paul Dreher and Patricia Sears of Newport Renaissance Corp. were in Denver Colorado for the Orton Family Foundation’s conference. In the absence of ZA, Paul Dreher, Ruth Sproull kept a record of discrepancies discovered during the review. Errors were noted in referrals to section numbers due to the new numbering system. ZA, Paul Dreher will make the necessary corrections for the commission’s review at the next meeting.

8:25p.m. SET HEARING DATE FOR PROPOSED BYLAW. Chairman Charles Elliott set the following tentative schedule for the implementation of the Proposed Bylaw.

On October 12, 2010, the commission will review the revised Bylaws and make any appropriate suggestions for changes to ZA, Paul Dreher.

On October 19, 2010 ZA Paul Dreher will present the commission with the final draft for one last review. At this time copies of the Proposed Bylaw will be presented to the City Council, City Office, and Patricia Sears, Executive Director of NRC. The Newport City Council will be invited to attend the next Planning Commission meeting to be held October 26, 2010.

On October 26, 2010, the Commission will review the document and take comments from the Newport City Council and Patricia Sears, Executive Director of NRC.

November 1, 2010, the Public Hearing Notice must appear in the newspaper. ZA, Paul Dreher will mail a copy of the Proposed Bylaw to the Planning Commission of neighboring towns.

November 16, 2010 will be the date of the Public Hearing.

OTHER BUSINESS: None

8:50p.m. Rosemary Rowe made a motion to adjourn and this was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and transmitted by Rosemary Rowe.

NEWPORT CITY PLANNING COMMISSION *MINUTES* OCTOBER 5, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: None

8:25p.m. SET HEARING DATE FOR PROPOSED BYLAW. Chairman Charles Elliott set the following tentative schedule for the implementation of the Proposed Bylaw.

On October 12, 2010, the commission will review the revised Bylaws and make any appropriate suggestions for changes to ZA, Paul Dreher.

On October 26, 2010, the Commission will review the document and take comments from the Newport City Council and Patricia Sears, Executive Director of NRC.

November 1, 2010, the Public Hearing Notice must appear in the newspaper. ZA, Paul Dreher will mail a copy of the Proposed Bylaw to the Planning Commission of neighboring towns.

November 16, 2010 will be the date of the Public Hearing.

OTHER BUSINESS: None

8:50p.m. Rosemary Rowe made a motion to adjourn and this was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and transmitted by Rosemary Rowe.

NEWPORT CITY PLANNING COMMISSION MINUTES, SEPTEMBER 28, 2010

MEMBERS PRESENT: Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: Charles Elliott.

OTHERS PRESENT: Paul Dreher, ZA.

7:00p.m. Vice Chairman Clark Curtis called the meeting to order. Ruth Sproull made a motion to accept the minutes of the September 21, 2010 meeting. This was seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

7:05p.m. REVIEW PROPOSED MERGED FORM BASED CODE AND EXISTING BYLAW: ZA, Paul Dreher made notes of the editing and formatting changes suggested by the commission. These changes will be implemented for a review at the next meeting. The new definitions for Form Based Code were also reviewed and changes suggested by the members will be implemented by ZA, Paul Dreher. The members will do a thorough review of the Bylaws and Definitions and any changes will be sent to ZA, Paul Dreher by September 30, 2010.

8:00p.m. OTHER BUSINESS: ZA, Paul Dreher handed out the Street Tree Standards provided by the State of Vermont. This will be added to the Bylaw as Appendix A.

ZA, Paul Dreher informed the Commission that he had been in contact with Cartographic Assoc. Inc. and the Regulating Map for Form Based Code should be arriving soon.

Vice Chairman Clark Curtis requested a copy of the Bylaws for Newport Center.

Vice Chairman Clark Curtis presented a notice from Vermont League of Cities & Towns regarding a Planning and Zoning Forum as well as a calendar of training events schedule for 2010-2011.

8:35p.m. A motion to adjourn was made by Ruth Sproull and seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and transmitted by Rosemary Rowe.

NEWPORT CITY PLANNING COMMISSION MINUTES, SEPTEMBER 21, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Patricia Sears, Executive Director, NRC.

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the September 14, 2010 meeting. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:05p.m. REVIEW NEW PROPOSED CHANGES TO EXISTING BYLAW: After reviewing these proposed changes, the members discovered editing errors and formatting problems. Ruth Sproull will bring these changes to the attention of ZA, Paul Dreher. Once these changes have been implemented, the Bylaws will be presented to the members for a final review.

8:15p.m. DOWNTOWN REGULATING MAP: An updated Regulating Map for Form Based Code was reviewed. The map has been sent to Cartographic Assoc. Inc. for an official printing.

8:25p.m. OTHER BUSINESS: A memo from Vermont League of Cities and Towns regarding impact fees was reviewed. Chairman Charles Elliott will request that ZA, Paul Dreher pursue this matter further.

Clark Curtis asked if there was any additional information regarding the request from the Recreation Department for the Planning Commission to send a letter of support for a grant to move the location of the beach.

Chairman Charles Elliott indicated that a decision should be made by October 5, 2010 for a date for a Public Hearing on Form Based Code.

The next meeting is scheduled for September 28, 2010.

8:40p.m. A motion to adjourn was made by Clark Curtis and seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and transmitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* SEPTEMBER 7, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Gerry Coulombe

OTHERS PRESEENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the August 31, 2010 meeting. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:10p.m. REVIEW FINALIZED REGULATING MAP: ZA, Paul Dreher pointed out the changes made to the Regulating Map that were suggested at the August 31, 2010 meeting. This map will be sent to Cartographic Assoc. Inc. for an official printing. The members will complete a final review at the next meeting.

7:30p.m. REVIEW FBC PROOFS: ZA, Paul Dreher will make the suggested changes for the next meeting when they will be reviewed.

8:05p.m. REVIEW SECTION 608, SITE PLAN REVIEW: ZA Paul Dreher reviewed the changes made to the Site Plan to accommodate Form Based Code. The proposed changes will be made and reviewed at the next meeting. A discussion followed regarding the permit fees. It was suggested that this fee should cover the cost of issuing the permit. Paul Dreher will follow up on this and report back to the commission.

8:45p.m. REVIEW PUBLIC NOTIFICATION OF FBC: A draft of the proposed notice to all taxpayers regarding Form Based Code was reviewed. Paul Dreher will make the proposed changes for review at the next meeting. This notice will be included with the tax notices being mailed out in late September.

8:50p.m. OTHER BUSINESS: Clark Curtis reminded the commission that the bylaw 505.04, Conditions of Final Plat Approval, E. needs to be changed to delete the requirement that DXF diskette is to be filed and recorded in City Clerk’s Office.

The date for the public presentations and hearings were discussed. The commission will continue to meet weekly in an effort to begin this process in mid October.

The next meeting is scheduled for September 14, 2010.

9:00p.m. A motion to adjourn was made by Ruth Sproull and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

NEWPORT CITY PLANNING COMMISSION*MINUTES* SEPTEMBER 7, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Gerry Coulombe

OTHERS PRESEENT: Paul Dreher, ZA

7:30p.m. REVIEW FBC PROOFS: ZA, Paul Dreher will make the suggested changes for the next meeting when they will be reviewed.

The date for the public presentations and hearings were discussed. The commission will continue to meet weekly in an effort to begin this process in mid October.

The next meeting is scheduled for September 14, 2010.

9:00p.m. A motion to adjourn was made by Ruth Sproull and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

PUBLIC MEETING -Meeting Minutes

THERE WILL BE A PUBLIC MEETING OF THE NEWPORT CITY PLANNING COMMISSION FROM 7:00pm to 9:00pm, August 24, 2010, IN THE CITY COUNCIL ROOM OF THE MUNICIPAL BUILDING TO CONSIDER THE FOLLOWING:

AGENDA

Plan commission members in attendance: Charles Elliot, Clark Curtis, Ruth Sproull, Rosemary Rowe in the last 1/2 hour. Also ZA Paul Dreher and in the audience, Laura Jacobi.

1. Approve the minutes of the previous meeting. Sproull made motion to approve, Curtis second, unanimous approval.

2. Review current FBC working document-45 min. Reviewed forms. Architectural standards to be removed at this time. Tree standards to come. Drive-thrus will be allowed in Form 4. Revision of retail definition rewritten, presented and approved by committee.

3. Finalize FBC Regulating Plan-10 min. Typos and other errors noted and will be changed and presented for final approval at next meeting.

4. Review of public notifications-10 min. Notifications will go out with every tax bill. Paul will write and present copy for commission's approval at next meeting.

5. Other Business

6. Adjourn. Rowe made motion to adjourn, Curtis second. Unan. approval.

Materials in regards to this meeting are available for inspection in the Zoning Administrators Office.

PUBLIC PARTICIPATION IS WELCOMED AND ENCOURAGED!!!

CHARLES ELLIOTT, CHAIRMAN

Posted 8.16.10

NEWPORT CITY PLANNING COMMISSION*MINUTES*AUGUST 17, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Patricia Sears, Executive Director Newport Renaissance Corp, Paul Dreher, ZA.

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes with the noted correction. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:10p.m. REVIEW NRC RECOMMENDATIONS: The Use Tables for each form of the Building Envelope Standards now include a statement that all uses are permitted unless specifically excluded. It was decided that licensed Tattoo Parlors would be permitted but not allowed on the ground floor. The wording for Retail General Intentions will be revised to make it more concise. New definitions will be created for Primary Retail and Secondary Retail types.

7:45p.m. REVIEW DEFINITIONS: The definitions for FBC will be incorporated into the Newport City Zoning & Subdivision Bylaws. At the same time, the definitions in the current bylaws will be reviewed and updated as necessary.

8:10p.m. REVIEW FRONTAGE TYPES, STREET STANDARDS AND BUILDING BREAKS: ZA, Paul Dreher explained the above proposed FBC conditions.

8:25p.m. REVIEW NOTIFICATION OF OUT OF TOWN HOME OWNERS: After much discussion, the commission decided to include a notice of the proposed change to FBC with the tax notices being mailed out this fall. This will ensure that all home owners are notified of the upcoming change to Newport City Zoning Bylaws at no additional cost. Home owners will be instructed to visit the Newport City Website for more information on Form Base Code Zoning.

8:45p.m. OTHER BUSINESS: In conjunction with the NVDA, Smart Mobility did a study for the Newport City through fare plan. The commission was presented a copy of the initial findings and the draft recommendations. It was noted that these findings coincided with the proposed FBC.

The next meeting is scheduled for August 24, 2010.

9:05p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION *MINUTES* AUGUST 10, 2010

MEMBERS PRESENT: Clark Curtis, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Charles Elliott, Gerry Coulombe.

OTHERS PRESENT: Patricia Sears, Executive Director Newport Renaissance Corp., Laura Jacoby.

7:10p.m. Vice Chairman Clark Curtis called the meeting to order. Ruth Sproull made a motion to accept the minutes with the noted correction. This was seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

7:15 p.m. REVIEW RETAIL INTENTIONS: The commission reviewed the Retail General Intentions for grammatical errors and for content. This section was found to be in order.

7:25p.m. REVIEW FORMS ONE, MAIN STREET SOUTH SIDE AND NORTH SIDE AND FORM TWO DOWNTOWN EXCLUDING MAIN STREET. There was some discussion on the issue of permitted use of tattoo parlors. In particular where they would be permitted and whether or not they would fall under the definition of personal services. Paul will bring this up at the Friday meeting of the Newport City Renaissance Corp. and report back to the commission for the next meeting. An asterisk needs to be entered in numbers 2 and 3 of the use table to indicate they are not permitted on the ground floor in form two. Retail will be separated from personal service on number nine and will become number 10 on form two.

7:55p.m. REVIEW FORM THREE HIGH DENSITY=MIXED USE,

FORM 4 URBAN WATERFRONT HIGH DENSITY-MIXED USE,

FORM 5 URBAN WATERFRONT MEDIUM DENSITY-MIXED USE

FORM 6 HIGH DENSITY RESIDENTIAL –MIXED USE

Vice Chairman Clark Curtis indicated that the definition for bulkhead in the Newport City Zoning Bylaws will need to be changed to accommodate the FBC use of bulkhead. Paul Dreher will include a statement regarding the Use Tables, that every use is permitted unless it is specifically not permitted. “Where Applicable’ will be added to A under special regulations.

Ruth Sproull reported that she had reviewed the Illustrated Book of Development Definitions and found that it would be necessary in many cases for us to create new definitions for FBC and those would be in compliance with State Statue.

8:55p.m. OTHER BUSINESS: ZA, Paul Dreher handed out a memo from City Manager, John Ward suggesting that the following steps should be taken as opposed to a direct mailing to out of town home owners. Notices of Form Base Code should be posted in the Community Bulletin Board as well as posting meeting notices describing FBC in more than 3 public places and using a paid advertisement. This is due to budget constraints and in an effort to keep cost under control.

Vice Chairman Clark Curtis expressed concern that out of town home owners who would be affected by FBC would not be notified by mail. He indicated that these home owners would not have access to this information. This issue will be on the agenda for the next meeting when the full board is in attendance.

The next meeting is scheduled for August 18, 2010.

9:05p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JULY 20, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of July 6, 2010 as written. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:05p.m. FORM BASED CODE DISCUSSION: The regulating map for the form based code zoning was reviewed. Chairman Charles Elliott advised the members to pay close attention to this map as we move forward with form based code.

The members will review the form base code book for the next meeting. Any errors found will be highlighted and a page by page review of the definitions should be completed. Moving forward, the existing bylaws will also be revamped by removing sections that are no longer relevant and adding any appropriate bylaws changes.

This work will begin the process for incorporating the new code into the existing code creating one Newport City Zoning and Subdivision Bylaw.

8:35p.m. OTHER BUSINESS: Clark Curtis asked if Newport Center and Coventry Planning Commissions had been invited to meet with us. ZA Paul Dreher reported that he had tried to make contact but his calls had yet to be returned. Chairman Charles Elliott suggested that as soon as we have completed work on the form based code zoning we will invite planning commissions from Derby, Coventry and Newport Center for an overview to keep them aware of our change in zoning. Chairman Charles Elliott also suggested that we present form based code to Public Works, State Transportation Agency, NVDA and other interested parties to ensure that everyone is aware and on board with form base code.

Clark Curtis asked about sending letters to all out of town landlords explaining the changes. ZA, Paul Dreher will research the best way of doing this mailing. He will also post notices in three local papers in an attempt to get the word out to everyone.

The goal of the Commission is to have the form based code ready for a public meeting on November 9, 2010. To accomplish this task, the commission will hold weekly meetings beginning August 3, 2010.

ZA, Paul Dreher will check on the number of public meetings required by the Planning Commission.

9:20p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JULY 6, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe

MEMBES ABSENT: None

OTHERS PRESENT: ZA Paul Dreher, Patricia Sears, Executive Director of Newport Renaissance Corp., Mayor Paul Monette, Terrie McQuillen, Jennifer Cleveland, Harry Hunt, David Snedeker, Laurie Stillwell, Denise Bowen, Lisa Erwin Davidson, Jay Ancel, Tim Bronson.

7:00p.m. Chairman Charles Elliott called the meeting to order. Ruth Sproull made a motion to accept the minutes of the June 15, 2010 meeting as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

7:05p.m. FORMAL INTRODUCTION OF FORM BASED CODE: Newport City Renaissance Corporation presented a draft manual of form based code zoning for Newport City Downtown to the Planning Commission. Patricia Sears, Executive Director of Newport Renaissance Corporation gave an overview of form base code zoning. Paul Dreher, Zoning Administrator then presented a power point demonstration showing the effects of form base code zoning in Newport City Downtown.

The Planning Commission will review this to ensure that it is consistent with the City ByLaws. Chairman Charles Elliott suggested that form base code zoning be presented to Public Works, State Transportation Agency, NVDA, and other interested parties to ensure that everyone is aware and on board with form base code. Letters will be sent to all out of town landlords and affected residential areas. A notice will also be posted in the three local newspapers.

The Planning Commission will begin the process of changing the bylaws to incorporate the new code and make the necessary changes to the existing code creating one Zoning and Subdivision Bylaw for the City. The Planning Commission will then hold two public hearings before presenting the final form bases code document to the City Council. The City Council will also hold a public hearing before accepting form base code zoning.

8:40p.m. OTHER BUSINESS: The next meeting is scheduled for July 20, 2010. A motion to adjourn was made by Clark Curtis and seconded by Ruth Sproull.

.APPROVED BY UNANIMOUS DECISION.

Minutes taken transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* SEPTEMBER 7, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Gerry Coulombe

OTHERS PRESEENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the August 31, 2010 meeting. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:10p.m. REVIEW FINALIZED REGULATING MAP: ZA, Paul Dreher pointed out the changes made to the Regulating Map that were suggested at the August 31, 2010 meeting. This map will be sent to Cartographic Assoc. Inc. for an official printing. The members will complete a final review at the next meeting.

7:30p.m. REVIEW FBC PROOFS: ZA, Paul Dreher will make the suggested changes for the next meeting when they will be reviewed.

8:05p.m. REVIEW SECTION 608, SITE PLAN REVIEW: ZA, Paul Dreher presented the proposed revisions made to the existing bylaw, Section 608, Site Plan to accommodate Form Based Code. The members suggested additional changes and these proposed changes will be reviewed at the next meeting.

A discussion followed regarding the permit fees. It was suggested that this fee should cover the cost of issuing the permit. Paul Dreher will follow up on this and report back to the commission.

8:45p.m. REVIEW PUBLIC NOTIFICATION OF FBC: A draft of the proposed notice to all taxpayers regarding Form Based Code was reviewed. Paul Dreher will make the proposed changes for review at the next meeting. This notice will be included with the tax notices being mailed out in late September.

8:50p.m. OTHER BUSINESS: Clark Curtis reminded the commission that the bylaw 505.04, Conditions of Final Plat Approval, E. needs to be changed to delete the requirement that DXF diskette is to be filed and recorded in City Clerk’s Office.

The date for the public presentations and hearings were discussed. The commission will continue to meet weekly in an effort to begin this process in mid October.

The next meeting is scheduled for September 14, 2010.

9:00p.m. A motion to adjourn was made by Ruth Sproull and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

NEWPORT CITY PLANNING COMMISSION*MINUTES*AUGUST 31, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Charles Elliott made a motion to approve the minutes of the August 24, 2010 meeting with the noted correction. This was seconded by Ruth Sproull. APPROVED WITH 4 YES VOTES AND 1 NO VOTE.

7:15p.m. REVIEW REGULATING MAP: ZA, Paul Dreher will make the noted changes to the Regulating Map for the next meeting.

7:35p.m. REVIEW FORM BASE CODE: The members will review the FBC for any errors and the changes will be discussed at the next meeting.

7:45p.m. REVIEW OF FBC WITH CONVENTIONAL CODE: The Bylaws were reviewed up to #608 Site Plan and appropriate changes were identified.

8:50p.m. REVIEW PUBLIC NOTIFICATION OF FBC: A notice to all taxpayers regarding the change to FBC Zoning will be included in the tax notices being mailed out in late September.

8:55p.m. OTHER BUSINESS: The Recreation Committee has asked that the Planning Commission send a letter of support for a grant to move the location of the beach. Paul Dreher, ZA will provide the commission with additional information at the next meeting.

The next meeting is scheduled for September 7, 2010.

9:00p.m. A motion to adjourn was made by Ruth Sproull and seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe.

PUBLIC MEETING -Meeting Minutes

THERE WILL BE A PUBLIC MEETING OF THE NEWPORT CITY PLANNING COMMISSION FROM 7:00pm to 9:00pm, August 24, 2010, IN THE CITY COUNCIL ROOM OF THE MUNICIPAL BUILDING TO CONSIDER THE FOLLOWING:

AGENDA

Plan commission members in attendance: Charles Elliot, Clark Curtis, Ruth Sproull, Rosemary Rowe in the last 1/2 hour. Also ZA Paul Dreher and in the audience, Laura Jacobi.

1. Approve the minutes of the previous meeting. Sproull made motion to approve, Curtis second, unanimous approval.

3. Finalize FBC Regulating Plan-10 min. Typos and other errors noted and will be changed and presented for final approval at next meeting.

4. Review of public notifications-10 min. Notifications will go out with every tax bill. Paul will write and present copy for commission's approval at next meeting.

5. Other Business

6. Adjourn. Rowe made motion to adjourn, Curtis second. Unan. approval.

Materials in regards to this meeting are available for inspection in the Zoning Administrators Office.

PUBLIC PARTICIPATION IS WELCOMED AND ENCOURAGED!!!

CHARLES ELLIOTT, CHAIRMAN

NEWPORT CITY PLANNING COMMISSION*MINUTES*AUGUST 17, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Patricia Sears, Executive Director Newport Renaissance Corp, Paul Dreher, ZA.

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes with the noted correction. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:10p.m. REVIEW NRC RECOMMENDATIONS: The Use Tables for each form of the Building Envelope Standards now include a statement that all uses are permitted unless specifically excluded. It was decided that licensed Tattoo Parlors would be permitted but not allowed on the ground floor. The wording for Retail General Intentions will be revised to make it more concise. New definitions will be created for Primary Retail and Secondary Retail types.

7:45p.m. REVIEW DEFINITIONS: The definitions for FBC will be incorporated into the Newport City Zoning & Subdivision Bylaws. At the same time, the definitions in the current bylaws will be reviewed and updated as necessary.

8:10p.m. REVIEW FRONTAGE TYPES, STREET STANDARDS AND BUILDING BREAKS: ZA, Paul Dreher explained the above proposed FBC conditions.

8:25p.m. REVIEW NOTIFICATION OF OUT OF TOWN HOME OWNERS: After much discussion, the commission decided to include a notice of the proposed change to FBC with the tax notices being mailed out this fall. This will ensure that all home owners are notified of the upcoming change to Newport City Zoning Bylaws at no additional cost. Home owners will be instructed to visit the Newport City Website for more information on Form Base Code Zoning.

8:45p.m. OTHER BUSINESS: In conjunction with the NVDA, Smart Mobility did a study for the Newport City through fare plan. The commission was presented a copy of the initial findings and the draft recommendations. It was noted that these findings coincided with the proposed FBC.

The next meeting is scheduled for August 24, 2010.

9:05p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JULY 20, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to accept the minutes of July 6, 2010 as written. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:05p.m. FORM BASED CODE DISCUSSION: The regulating map for the form based code zoning was reviewed. Chairman Charles Elliott advised the members to pay close attention to this map as we move forward with form based code.

This work will begin the process for incorporating the new code into the existing code creating one Newport City Zoning and Subdivision Bylaw.

8:35p.m. OTHER BUSINESS: Clark Curtis asked if Newport Center and Coventry Planning Commissions had been invited to meet with us. ZA Paul Dreher reported that he had tried to make contact but his calls had yet to be returned. Chairman Charles Elliott suggested that as soon as we have completed work on the form based code zoning we will invite planning commissions from Derby, Coventry and Newport Center for an overview to keep them aware of our change in zoning. Chairman Charles Elliott also suggested that we present form based code to Public Works, State Transportation Agency, NVDA and other interested parties to ensure that everyone is aware and on board with form base code.

The goal of the Commission is to have the form based code ready for a public meeting on November 9, 2010. To accomplish this task, the commission will hold weekly meetings beginning August 3, 2010.

ZA, Paul Dreher will check on the number of public meetings required by the Planning Commission.

9:20p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION *MINUTES* AUGUST 10, 2010

MEMBERS PRESENT: Clark Curtis, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Charles Elliott, Gerry Coulombe.

OTHERS PRESENT: Patricia Sears, Executive Director Newport Renaissance Corp., Laura Jacoby.

7:10p.m. Vice Chairman Clark Curtis called the meeting to order. Ruth Sproull made a motion to accept the minutes with the noted correction. This was seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

7:15 p.m. REVIEW RETAIL INTENTIONS: The commission reviewed the Retail General Intentions for grammatical errors and for content. This section was found to be in order.

7:25p.m. REVIEW FORMS ONE, MAIN STREET SOUTH SIDE AND NORTH SIDE AND FORM TWO DOWNTOWN EXCLUDING MAIN STREET. There was some discussion on the issue of permitted use of tattoo parlors. In particular where they would be permitted and whether or not they would fall under the definition of personal services. Paul will bring this up at the Friday meeting of the Newport City Renaissance Corp. and report back to the commission for the next meeting. An asterisk needs to be entered in numbers 2 and 3 of the use table to indicate they are not permitted on the ground floor in form two. Retail will be separated from personal service on number nine and will become number 10 on form two.

7:55p.m. REVIEW FORM THREE HIGH DENSITY-MIXED USE,

FORM 4 URBAN WATERFRONT HIGH DENSITY-MIXED USE,

FORM 5 URBAN WATERFRONT MEDIUM DENSITY-MIXED USE

FORM 6 HIGH DENSITY RESIDENTIAL –MIXED USE

8:55p.m. OTHER BUSINESS: ZA, Paul Dreher handed out a memo from City Manager, John Ward suggesting that the following steps should be taken as opposed to a direct mailing to out of town home owners. Notices of Form Base Code should be posted in the Community Bulletin Board as well as posting meeting notices describing FBC in more than 3 public places and using a paid advertisement. This is due to budget constraints and in an effort to keep cost under control.

The next meeting is scheduled for August 18, 2010.

9:05p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* AUGUST 3, 2010

MEMBERS PRESENT: Clark Curtis, Gerry Coulombe, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Charles Elliott

OTHERS PRESENT: Mayor Paul Monette, ZA Paul Dreher.

7:00p.m. Vice Chairman Clark Curtis called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the July 20, 2010 meeting as written. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:05 p.m. REVIEW PROPOSED FORM BASED CODE: The review began with definitions for form based code. Vice Chairman Clark Curtis indicated that our current bylaws 8.0l.01 state that all words used shall use the definitions described in Title 24 VSA 4303. For terms not defined in that document, the Bylaw shall utilize the new Illustrated Book of Development Definitions to establish an accepted meaning. Paul Dreher will research this issue for next meeting. The review of definitions will continue at the next meeting.

The review continued with the Overview of Form Based Code. This review consisted of identifying any grammatical errors as well as increasing clarification on many issues. Paul Dreher will make these changes for the next meeting.

9:05p.m. OTHER BUSINESS: ZA Paul Dreher will send letters to all home owners who will be affected by Form Based Code Zoning. The notices placed in the paper announcing the Planning Commission meetings will also include the areas of Form Based Code being addressed at each meeting. Every effort is being made to inform interested parties of the change in the current bylaws that will occur under Form Based Code.

The next meeting is scheduled for August 10, 20210.

9:10p.m. A motion to adjourn was made by Ruth Sproull and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JULY 20, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: None

OTHERS PRESENT: Paul Dreher, ZA

This work will begin the process for incorporating the new code into the existing code creating one Newport City Zoning and Subdivision Bylaw.

The goal of the Commission is to have the form based code ready for a public meeting on November 9, 2010. To accomplish this task, the commission will hold weekly meetings beginning August 3, 2010.

ZA, Paul Dreher will check on the number of public meetings required by the Planning Commission.

9:20p.m. A motion to adjourn was made by Rosemary Rowe and seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JULY 6, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe

MEMBES ABSENT: None

OTHERS PRESENT: ZA Paul Dreher, Patricia Sears, Executive Director of Newport Renaissance Corp., Mayor Paul Monette, Terrie McQuillen, Jennifer Cleveland, Harry Hunt, David Snedeker, Laurie Stillwell, Denise Bowen, Lisa Erwin Davidson, Jay Ancel, Tim Bronson.

7:00p.m. Chairman Charles Elliott called the meeting to order. Ruth Sproull made a motion to accept the minutes of the June 15, 2010 meeting as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

7:05p.m. FORMAL INTRODUCTION OF FORM BASED CODE: Newport City Renaissance Corporation presented a draft manual of form based code zoning for Newport City Downtown to the Planning Commission. Patricia Sears, Executive Director of Newport Renaissance Corporation gave an overview of form base code zoning. Paul Dreher, Zoning Administrator then presented a power point demonstration showing the effects of form base code zoning in Newport City Downtown.

8:40p.m. OTHER BUSINESS: The next meeting is scheduled for July 20, 2010. A motion to adjourn was made by Clark Curtis and seconded by Ruth Sproull.

.APPROVED BY UNANIMOUS DECISION.

Minutes taken transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JULY 6, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Ruth Sproull, Gerry Coulombe, Rosemary Rowe

MEMBES ABSENT: None

8:40p.m. OTHER BUSINESS: The next meeting is scheduled for July 20, 2010. A motion to adjourn was made by Clark Curtis and seconded by Ruth Sproull.

.APPROVED BY UNANIMOUS DECISION.

Minutes taken transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* JUNE 15, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Ruth Sproull and Rosemary Rowe who arrived at 7:25p.m.

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: ZA, Paul Dreher, Patricia Sears, Executive Director of Newport Renaissance Corp.

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the June 1, 2010 as written. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:05p.m. REVIEW CITY OF NEWPORT CAPITAL INPROVEMENT PROGRAM: The Capital Improvement Program as submitted by the City Manager was reviewed. Gerry Coulombe indicated that that the Planning Commission had previously recommended that the Newport City Sewer Line should be extended to the end of the Bluff Road.

7:45p.m. FORM BASE CODE UPDATE: Paul Dreher reported that there is a group effort with the Newport Renaissance Corporation to update the written portion of the Form Base Code. The Newport Renaissance Corporation will present the Form Base Code to the Planning Commission on June 29, 2010. The Planning Commission will then review the code to ensure clarity to a lay person. The next step will be to start the process of changing the bylaws to incorporate the new code and make the necessary changes to the existing code creating one Zoning and Subdivision Bylaw for the City.

Paul Dreher reported that NVDA was planning to do a traffic study in Newport City looking at a short term and a long term plan. Paul Dreher will contact NVDA and request that both he and Chairman Charles Elliott be included in the discussions as a team approach. This will ensure that NVDA is aware of the plans currently in the Form Base Code Zoning.

8:20p.m. OTHER BUSINESS: The next meeting is scheduled for June 29, 2010. Rosemary Rowe made a motion to enter an Executive Session. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

8:40p.m. Chairman Charles Elliott reopened the meeting after a personnel issue discussion.

8:45p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Ruth Sproull.

NEWPORT CITY PLANNING COMMISSION *MINUTES*JUNE 1, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the May 11, 2010 minutes with the noted change. This was seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

7:10p.m. FORM BASE CODE UPDATE: Chairman Charles Elliott and ZA, Paul Dreher reported that the code for High Density Waterfront has now been written. This code was tested by an architectural drawing using the new code.

The Newport Renaissance Group is scheduled to present the Form Base Code Zoning to the Planning Commission at the June 29, 2010 meeting. As this project is still very much a work in progress, the Renaissance Group will remain involved and will continue to have input. The Planning Commission will then begin the process of changing the Bylaws to incorporate the new code and produce one Zoning and Subdivision Bylaw for the City.

8:15p.m. BYLAW REVISION REVIEW: A list of requested changes to our current bylaws is being compiled and will be included in the new revision. At that time, two public hearings will be held.

8:20p.m. OTHER BUSINESS: The next meeting is scheduled for June 15, 2010.

8:30p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Ruth Sproull. APPROVED BY UNANIMOUS DECISION.

Minutes take, transcribed and transmitted by Rosemary Rowe.

NEWPORT CITY PLANNING COMMISSION*MINUTES*MAY 11, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Ruth Sproull, Rosemary Rowe.

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: Paul Dreher, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the April 27, 2010 meeting as written. This was seconded by Rosemary Rowe. Ruth Sproull abstained from voting. APPROVED BY A MAJORITY.

7:05p.m. FORM BASE CODE UPDATE: Paul Dreher gave the PC members an overview of the power point presentation he made to a national arena of downtown managers in Oklahoma. The proposed Form Base Code Zoning for Newport was very well received. It was noted that Newport was on the cutting edger of Form Base Code Zoning. This presentation was also made to the State of Vermont downtown managers.

The Renaissance Group plans to officially present the Form Base Code Zoning to the Planning Commission as a change to the current bylaws prior to the end of June.

8:10p.m. BYLAW REVISIONS: A list is being compiled of requests for changes to our current bylaws and will be included in the next revision.

8:15p.m. OTHER BUSINESS: Ruth Sproull indicated that Newport should consider placing visible signs giving directions to the bike path accesses. Paul Dreher will bring this to the attention of Public Works. Ruth Sproull also suggested that grants might be available to cover the cost of the signs. Paul Dreher suggested that Ruth Sproull bring this up to the Newport Renaissance Group for their input.

8:35p.m. A motion to adjourn was made by Gerry Coulombe and seconded y Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and transmitted by Rosemary Rowe.

NEWPORT CITY PLANNING COMMISSION *MINUTES* APRIL 27, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, Rosemary Rowe

OTHERS PRESENT: ZA, Paul Dreher, Maria McAllister, Ruth Sproull

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the April 13, 2010 meeting. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.

7:05p.m. INTERVIEW CANDIDATE FOR OPEN PLANNING COMMISSION SEAT. Ruth Sproull was interviewed for the position to fill the vacant seat on the Commission.

7:20p.m. OTHER BUSINESS: Maria McAllister, General Manager of Wendy’s stated that their sign was no longer visible to traffic from the road. This problem resulted from the bike path construction. After a discussion with the Zoning Administrator Wendy’s was instructed to request a bylaw change from the Planning Commission. However, a bylaw change may not be necessary as the bylaw 331.03 C.1.states that a ground sign will not exceed twenty feet in height above the finished grade. The sign needs to be raised eight to ten feet and the current sign is approximately ten to twelve feet. As long as the total height does not exceed twenty feet, a permit could be issued to Wendy’s. As the City created this problem with the bike path construction, the City will waive the application fee for the sign.

The election of officers was held.

Charles Elliott was nominated for Chairman by Rosemary Rowe. This was seconded by Gerry Coulombe .APPROVED BY UNANIMOUS DECISION.

Clark Curtis was nominated for Vice Chairman by Gerry Coulombe. This was seconded by Rosemary Rowe .APPROVED BY UNANIMOUS DECISION.

Rosemary Rowe was nominated for Clerk by Gerry Coulombe. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION. Clerk Rosemary Rowe requested that Paul Dreher, ZA assist in the clerical duties.

Chairman Charles Elliott brought the members up to date on the progress of Form Base Code Zoning. The Renaissance Group will make a presentation on Form Base Code Zoning to the Planning Commission in June.

8:10pm Clark Curtis made a motion to change meeting status to “Executive Session”. The motion was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION. A discussion ensued regarding filling the vacant position on the commission.

8:35p.m. Chairman Charles Elliott called the meeting back to order. Gerry Coulombe made a motion to recommend to the City Council that Ruth Sproull be appointed to the Planning Commission. This was seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

The next meeting is scheduled for May 11, 2009.

8:45p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and transmitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION *MINUTES* APRIL 13, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Rosemary Rowe

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: Paul Dreher, ZA

7:25p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of March 23, 2010. This was seconded by Rosemary Rowe

APPROVED BY UNANIMOUS DECISION.

7:30p.m. Form Base Code Update: Chairman Charles Elliott informed the members that background information on form base code is available on the internet. The goal at this point is to use this information to develop informational material that will be used to explain Form Based Zoning to people not familiar with it. Training sessions will be held prior to Newport’s Form Based Zoning proposal being available. This is being done so people will understand the principles and techniques used in Form Based Zoning when we are ready to discuss Newport specifically. Separate meetings will be held later to address Newport’s proposal. The Planning Commission will hold these meetings for various groups to include the Development Review Board, City Council, The Chamber of Commerce and any other interested group or organization. The North Country Career will be contacted to request permission to use their facility for this meeting as they have the technology and adequate room for such a meeting.

Paul Dreher reported that he was recently contacted by Josh Besse, Department of Housing and Community Affairs that the State of Vermont had identified Newport as spearheading Form Base Code Zoning.

8:00p.m. BYLAW REVISIONS/REVIEW: Chairman Charles Elliott indicated that a revision to the Site Plan Review should be included with the next Bylaw changes. Currently all changes require a full disclosure. The goal is to design disclosures as required for various changes. For example a change of use would require less data than a major development.

8:25p.m. The next meeting is scheduled for April 27, 2010.

8:30p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION *MINUTES* APRIL 13, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Rosemary Rowe

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: Paul Dreher, ZA

7:25p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of March 23, 2010. This was seconded by Rosemary Rowe

APPROVED BY UNANIMOUS DECISION.

7:30p.m. Form Base Code Update: Chairman Charles Elliott informed the members that background information on form base code is available on the internet. The goal is to use this information and make it specific to Newport. At that point an information meeting will be held for various groups to include the Development Review Board, City Council and the Chamber of Commerce to provide input to the Planning Commission. The North Country Career Center will be contacted to request permission to use their facility for this meeting as they have the technology and adequate room for such a meeting. The next step will be an informational meeting open to the public.

Paul Dreher reported that he was recently contacted by Josh Besse, Department of Housing and Community Affairs that the State of Vermont had identified Newport as spearheading Form Base Code Zoning.

8:25p.m. The next meeting is scheduled for April 27, 2010.

8:30p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* MARCH 23, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Rosemary Rowe

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: PAUL DREHER, ZA

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of March 9, 2010. This was seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

7:05p.m. BYLAW REVISION: A review of the bylaws for signage will be included with the proposed bylaw changes.

7:20p.m. OTHER BUSINESS: After presenting the members with the newly created “Downtown Regulating Map”, Chairman Charles Elliott gave an overview on the status of Form Base Zoning.

Paul Dreher will advertise for a position on the Planning Commission to replace James Smith who has resigned.

Paul Dreher has attempted to contact the Chairman of the Planning Commission in Newport Center to invite that commission to meet with us.

The next meeting has been scheduled for April 13, 2010.

7:50p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* MARCH 9, 2010

MEMBERS PRESENT: Charles Elliott, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: Clark Curtis

OTHERS PRESENT: Paul Dreher, ZA

7:05p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of February 16, 2010. This was seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

7:10p.m. BYLAW AND FORM BASE CODE UPDATE: Chairman Charles Elliott reported that the committee on Form Base Zoning continues to meet weekly. Discussions are on going and remain in a preliminary state at this point.

7:40p.m. OTHER BUSINESS: Chairman Charles Elliott read a letter from James Smith who indicated that he was resigning from the Planning Commission effective February 26, 2010 for personal reasons.

PROPOSED BYLAW CHANGES: Zoning Administrator, Paul Dreher is keeping a record of potential bylaw changes as they occur. All proposed bylaw changes will be reviewed by the Planning Commission and a decision will be made at that time.

DESIGNATED NEIGHBORHOOD: Paul Dreher reported that he had been notified that the State had grants available for Designated Neighborhood. Chairman Elliott stated this would be a nice addition to our Designated Downtown and the commission agreed that the Zoning Administrator should apply for this grant.

The next meeting is scheduled for March 23, 2010.

8:25p.m. A motion to adjourn was made by Gerry Coulombe and seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.

Minutes taken transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* FEBRUARY 16, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, Rosemary Rowe.

MEMBERS ABSENT: James Smith

OTHERS PRESENT: Mayor Paul Monette, Donald Hendrich

7:00p.m. Chairman Charles Elliott called the meeting to order. Gerry Coulombe made a motion to accept the minutes of the February 2, 2010 meeting with the noted changes. This was seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.

7:10p.m. Donald Hendrich, President of the Memphremagog Watershed Association brought the commission up to date on the work being done to protect Lake Memphremagog to ensure that the lake will continue to be an asset for future generations. Their goal is to guard against the introduction or proliferation of invasive species, developing and maintaining riparian buffering for minimal environmental impact of current and future development. Mr. Hendrich suggested that it would be ideal for the City to have a zoning bylaw in place to address a buffer ordinance.

7:50p.m. OTHER BUSINESS: Mayor Paul Monette suggested that the commission review the zoning bylaws pertaining to applications for permits for small scale projects to make the process more user friendly. Currently all permits are required to go through a lengthy process that may require outside consultants. Clark Curtis agreed that changing the bylaws for small projects made sense as long as set backs were addressed. The Planning Commission will study this and come up with a proposal to shorten the process for small projects.

Gerry Coulombe asked for an update on the progress of meeting with heads of Newport City educational centers to give their input on zoning bylaws. Paul Dreher indicated that there did not seem to be a consensus among the schools. Clark Curtis suggested that a use waiver could solve this problem. This option will be researched.

Paul Dreher reported that he has not been able to reach Doug Lay of the Newport Center Planning Commission to invite them to meet with us. He will keep trying.

Mayor Paul Monette asked the status of raising chickens in the city limits. Clark Curtis indicated that we are waiting for information on how other towns are addressing this issue. Paul Dreher will gather this information. Everyone agreed that a decision needs to be made as soon as possible.

Clark Curtis presented a notice from Vermont League of Cities and Towns that a meeting would be held on March 10, 2010 via Vermont Interactive Television.

Clark Curtis asked if the updated pages for the grammatical changes to the Bylaws had been completed. Paul Dreher is working on fixing these errors.

The next meeting is scheduled for March 9, 2010.

8:45p.m A motion to adjourn was made by Rosemary Rowe. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe

NEWPORT CITY PLANNING COMMISSION*MINUTES* FEBRUARY 2, 2010

MEMBERS PRESENT: Charles Elliott, Clark Curtis, Gerry Coulombe, Rosemary Rowe

MEMBERS ABSENT: James Smith

OTHERS PRESENT: ZA Paul Dreher, William Crenshaw

7:00p.m. Chairman Charles Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes of the December 15, 2009 as written. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

7:05p.m. FORM BASED CODE: Chairman Elliott brought the members up to date on the progress being made on Form Based Code zoning. A committee has been formed by Chairman Elliott working with ZA Paul Dreher which includes members of the Newport City Renaissance Corporation as well as representatives of downtown businesses. These meetings will continue on a somewhat regular basis. As soon as that committee has some concept and recommendations they will be presented to the Planning Commission and City Council for their input. Chairman Elliott placed an optimistic date of sometime in May for these meeting to take place. The next step will be to hold public meetings on Form Based Code Zoning.

8:15p.m.OTHER BUSINESS: William Crenshaw, CEO of Northeast Kingdom Learning Services brought the commission up to date on their expansion. He indicated that while this is a nonprofit organization, they paid taxes to the City. He suggested that the commission invite all area heads of City educational centers to attend a meeting to give input on zoning bylaws. This would be beneficial as Vermont State Law preempts local City bylaws which prohibit schools in Commercial A district. Chairman Elliott will work to reach a resolution on the City’s Bylaws #307, Special Public Use Exceptions. While Clark Curtis had no opinion he asked the ZA, Paul Dreher and Mr. Crenshaw for their opinion on the bylaw. Clark Curtis suggested that Paul contact League of Cities and Towns for additional information.

Clark Curtis indicated that there were errors in the numbering system of our bylaws that needed correcting. Chairman Charles Elliott suggested that members make a note of any errors and present them to ZA Paul Dreher for correction.

Clark Curtis indicated that the Agenda for the Planning Commission should be entered on the City web site.

Clark Curtis suggested that meetings be set up with the towns of Newport Center and Coventry as well as the Newport Watershed committee. Paul Dreher will contact Donald Hendrich, Chairman to invite the Watershed Committee to the next PC meeting to be held on February 16, 2010.

9:10p.m. A motion to adjourn was made by Rosemary Rowe. This was seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.

Minutes taken, transcribed and submitted by Rosemary Rowe