TOWN OF TROY
ARCHIVE OF MEETING MINUTES
2007
Town of Troy Selectboard Meeting
12-17-07
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: Jane Barrenger, Ed Lipinski, Bruce McKay
Meeting opened at 7:05pm
Lucille presented current information on the cemeteries Lucille informed the board that the Troy Cemetery Association has deeded the cemeteries to the Town of Troy. Locations of cemeteries discussed. The cemetery located on Rt 101 is already town property due to it being abandoned. The cemetery finances are now being turned over to the town at this time. Lucille states while she has the financial records, she is not an authorized signature and is looking for authorization from the board for direction how the account should be handled, i.e. manage this account through the general fund or in a separate fund.
Paul suggested that Lucille work with Dot Morey to work out the details including getting a new signature card signed and report back to the board at a future meeting Lucille suggested that this account be part of the general fund, the Board agreed.
Lucille showed the Board the maps she had received from the Troy Cemetery Assocition and suggests now these are town records, they need to be restored and preserved. She stated the town has the obligation to preserve town records by law. Costs discussed, Lucille showed the board other town records that had been through the preservation process and stated there are further records that should be done. The Board suggested she get a count of those records and proposed cost and report back to the Board this should be put into next years budget. She also discussed the need to expand the vault the board suggested she get a quote and report back to the board. She would like to use building improvement funds to have the vault door tumblers looked at as they stick at times as well as get a fire rating on the door. The board agreed with this.
Review of a letter/proposal from the Troy School elementary School Board regarding the rental of the rear room and downstairs of the town clerk room. The school is proposing to rent the down stairs for $250/month for the remainder of the 07-08 school year. The Selectboard agreed to this proposal Rose Mary to notify the School Board Chair of this.
Lucille requested clarification of the rate of pay for the recycling attendant after discussion it is determined the rate of pay per hour is $10.
Lucille stated she is in the process of sending out water bills and feels there is an error in the rate for swimming pool fees. After a discussion it was determined that the pool fees would be as in previous bills and the water ordinance fee structure would be corrected at a future meeting.
Orders reviewed and approved as follows Paul/Roland so moved
G46-7 2668.45 G457 39189.00 G44-7 3676.72 R27-7 25502.57
W11-7 7381.36 R11-02 830.82 R11-03 812.68 R11-04 1212.36
R11-05 1179.00 R12-01 1282.63 R12-02 1088.82 G43-7 4483.97
R26-7 1989.98 12-01 2861.06 11-04 543.21 11-05 515.72
11-03 1305.50 12-02 864.23 11-02 4402.31 04-07 100.75
Ed Lipinski lister reviewed the error and omission list with the board. Discussion regarding the specific incident that had been referred to in 12-4 meeting. In summary the taxpayer did receive an original bill with a corrected bill following thereafter due to an adjustment from the homestead filing. The explanation for the revised bill was included on the bill. Review of how errors and omissions occur. After review of the list list approved by the board. Motion to that effect Roland/Paul. So moved.
Minutes of 10/8, 11/5, 11/17, and 12/3 reviewed and approved as written Paul/Roland so moved.
Review of the bill for the zoning administrator after a short discussion the decision to table this until the zoning administrator returns in the spring. The amount of $1137.80 should be accrued on the year end books until resolved in the spring. Motion made by Paul/Roland so moved.
Town Plan Adoption tabled until 1-7-08 due to time constraints Paul stated he is in the process of reading it and feels there are corrections that need to be made prior to adoption.
Christmas bonus for town employees Motion - Lucille and Lee to receive $250 dollars for FY 2007, Urban, Holly and Bernard Bonneau to receive $100 dollars for FY 2007. Paul/Roland so moved
Meeting adjourned at 9:20pm
Town of Troy Selectboard Meeting
Dec. 4, 2007
These minutes are unofficial until approved by the Board
Selectboard members: Paul Barrenger, Roland Mayhew
Clerk Rose Mary Mayhew
Guests: Don Dunn, Lori Zilbauer - NDVA
7:10 pm Public Hearing section of the meeting opened by Roland.
Lori Zilbauer presented the final draft of the troy town plan as approved by the Planning commission
The changes pg 5 cheese factory changed from commercial to industrial use.
Pg 22 public utilities under internet services added info on the North Link project and internet providers.
These were the final changes made by the planning commission after the public hearing; this was permissible as these changes were considered minor.
Lori explained that is the only required public hearing the town has to have prior to adoption. Lori explained this plan is needed in order to develop new zoning bylaws. Lori explained the town plan is background information to draft bylaws; there are a number of items that are required to be researched to be included in a Town Plan.
Lori explained the town Plan is valid for 5 years and then needs to be readopted every 5 years the same plan can be readopted provided that the plan meets the states requirements.
Public Hearing ended at 7:45pm and the Selectboard moved into the meeting part of the agenda
Selectboard meeting section opened
Review of Omissions and Errors for 2007 total of 10 reviewed by Selectboard as presented by the Listers Paul requested information on a situation N. Deslandes who reportedly called about a tax bill and then received a new bill for less. This situation will be put on 12-17 agenda Motion to table until next meeting Paul/Roland.
Review of orders - G40-7 - 550.00
G41-7 708.19 G42-7 - 900,000.00
Motion to approve as presented - Roland/Paul so moved.
Discussion on request from Lucille regarding swimming pools two are unknown to members of the Selectboard requests further information from Lucille.
Adjourned at 8:15pm
Town of Troy Selectboard Meeting
November 5, 2007
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: Jane Barrenger, John Dennison
Meeting opened at 7:05pm
Comments from guests Don Austin recycling asked if lights can be installed in the containers. Paul responded that lights could be installed. Discussion on the layout of the containers and how the containers are filled Don suggested that it is filled from back to front. Don also reported that some containers are not all that clean. Paul described the process that needs to occur with noncompliant recyclers if needed a member of the Selectboard will be available to deal with those noncompliant people. Method of heat discussed Don requested a wall mount heater. Don suggested that table for use by those that have not sorted prior to coming to the recycling center. Placement of the table discussed. Don also suggested more sign placement on the containers and on the back wall.
Motion to purchase and install a wall mounted heated Paul/Roland so moved.
Motion eliminate charging for disposal of t.v.s, etc. effective Nov 9th. Paul/Roland so moved.
Orders reviewed and approved as presented. Bill for construction of recycling attendant room reviewed and approved. Harvest Moon invoices reviewed will need a second signature from Bob Guyette for final approval.
Water discussion/upgrades Roland reported that he has been notified from the state that we have been bypassed this year from the priority list because we are not in or near construction. Next year we may be removed from the list but will still need to address arsenic issues. The state has suggested we should discuss with Leach Engineering to put together a bond vote for installing an arsenic system plan/cost analysis Don Robinski from the St. of VT Water Division. An additional site is being worked on by Gary Leach.
Ordinances stop signs, speed ordinances reviewed the Newport Center new ordinances as an example. This is something the town should look into further.
Vast request Motion to authorize Roland to sign the application approving the request from Vast Paul/Roland.
Vincent Road Roland asked if the Selectboard was going to write a letter to the residents on the Vincent Road indicating that the road would be open with no specific restrictions. The Board instructed Rose Mary to get a copy of the permit. Rose Mary to also email Bob for a summary of the road inspection of 10-13-07.
Green Up Coordinator Don Austin suggested a couple of names that may be interested he will contact and get back Paul with the results.
New Business Meeting schedule Motion to move meetings to third Monday of the month Roland / Paul - so moved.
Adjourned at 8:40pm
Town of Troy Selectboard Meeting
10-17-07
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Roland Mayhew
Clerk: Rose Mary
Guests: Jane Barrenger, Cris Choquette, Jim Starr, Donna Labbee, Matt Moran, Lori Zilbauer NDVA, John Monette, Town Attorney
Meeting opened at 7pm by Roland
Lori NDVA updated on the issues that had to be resolved before this project could move forward. She did receive a letter stating that the property was not historical value and is eligible for demolition. Has also the estimates from Brownfield for disposable of waste, concrete, asbestos removal Lori stated we have grant monies that would pay for this. She did clarify that the demolition will cover non hazardous waste removal. Roland asked if the used motor oil could be disposed up at a recycling center Lori did not feel this would be possible due to not knowing what is in the oil. She reports that all is all set from her end for EPA grant monies.
John asked what cost would not be covered by the grants. Lori stated that the phase one covers all of phase one tasks, phase two costs come out of petroleum clean up funds with the exception of a 10k deductible which is covered in the NDVA grant. Matt described the fee schedules that come out of the petroleum clean up fund a cost estimate would be submitted for review and approval prior to initiate work. All costs would have to be approved prior to any work being done. If cost is out of scope, the contractor would be most likely told that the costs are not approved and typically the contractor revises the charge. Matt finds this is a rare occurrence. Lori reports that there is a lot of oversight of the consultants and there is rarely an issue.
Lori reviewed the draft contract that was reviewed. Town/Village would be responsible to acquire the property via tax sale, and removal of non hazardous trash. NDVA would be responsible for demo and removal of slab, the Petroleum clean up fund would be responsible for the remainder with the exception of the $10K deductible which is covered by the NDVA grant.
John asked if leaving the tank and filling with sand would be an option Matt reported that is not a normal course of events unless it means the structure would be affected. John also asked about under ground utilities Matt reported that Dig Safe is required to do an inspection and sign off prior to work beginning
Matt reviewed the contract section 3 is to make sure the project is compliant with VT Statues which involves the situation if a buyer is not found. John reported that this is a strong possibility due to the redemption period which is 1year. Matt stated that it would most likely be an advantage for the town to enter the Brownfields program earlier rather than later it costs less and the project would receive a certificate of completion gives you protection against state enforcement action as well as other parties, changes in regulations, and provides access to additional Brownfields funds . Also would get priority access to other funds if needed. John stated he had assumes this work would be done during the redemption period, as there is a statue that allows all costs associated with the clean up would be tacked on the cost of the property this is to protect the prior owner to reclaim the property by just paying the back taxes and assuming ownership of the new cleaned up property.
Discussion on testing of different containments and how the costs associated would be handled. Lori reported her program will pay for assessment and plan of a clean up the actual clean up costs would come out of a different fund.
Time lines discussed regarding a tax sale typically this period is between January and March. This would maximize the period in which to do the work. Matt has the agreement in soft copy and it was emailed to John to redraft. Discussion continued on the agreement. Matt reported that he does not have the authority to change the deductible amount, and if the NDVA grant did not cover this this amount would be the responsibility of the Town/Village. He also told the Boards that there is a program that will offer low/no interest loans that the Town/Village could access this option if needed.
Roland asked if there is a plume that crosses the road onto others property and it was decided to leave it undisturbed for a period of years and then the village has to install new water lines. Matt reported that if that were the case because the requirements for pipes and fittings, these additional costs would be covered under the petroleum clean up funds
John will do edits to the agreement and forward it to all parties. Lori gave John the forms that will be needed to be signed prior to starting this project. She needs a signed property owner agreement prior to starting the project. Lori also stated she will have funds that will pay for public information sessions, and Matts group will also participate. The general consensus is that a public information meeting would be a positive thing to inform the taxpayers. John suggested we inform the public of this unique opportunity with the new funding that is now available.
The cost to the town/village out of pocket would be $6500 plus the cost involved in a tax sale estimated not to exceed $1000 John asked if the town and village would do this at the same time to have some cost savings to both, this would include any water sewer charges as well. Paul asked who receives money from the cost from a tax sale if there is an excess it is returned to original property owner the town is barred from keeping any profit. John advises that the village and town do this tax sale together. John also stated that it at the tax sale it will be decided who is going to bid Paul stated that we will need to decide if we are keeping this joint through the project. It is agreed that the town and village will do the tax sale together and the bidding and all other aspects will be done 50/50 between the town and village. John anticipates that the notice will be in the paper prior to town meeting. Lori asked who would be the lead for the paper work she needs or will both village and town sign. John stated that both parties should sign any agreements. Paul asked when the monies that the town/village would be required Lori stated this would need to be available up front next spring. Matt stated that once we get into using the petroleum clean up funds are being used the reimbursement to the consultants will need to be a two party check and this process would need a point person John recommends that one municipality be the point person and while Matt said this doesnt need to be done today but the village reps and town reps feel this should be done at this meeting. Accessibility of clerks and the respective offices hours of operation as a factor that should be a consideration. John asked about accessibility of Selectboard members and trustees during the day no clear determination. After a discussion it was agreed the town would be the lead for the processes including processing requests for reimbursement.
Lori will warn the public meeting for town plan will be presented on December 3rd, 2007 - the board will take action on the plan on January 7, 2008.
Vincent Road the board questioned John regarding what restrictions can be placed on a section of a road. History of the road use given. John stated that we should be consistent in the administration of permits.
Dog Catcher discussion Roland informed the board of the discussion with Marcel Labbee regarding dog catcher Paul asked if we are creating a standard billing process for all vendor for the town. Paul stated when he reviewed the bill previously given his understanding was for FY 06 and FY 07. Roland stated when talking to Marcel Marcel stated that it was for the end of 06 and 07 ytd. Paul requested a clarified bill prior to paying.
Metered water billing schedule for meter reading for water received from Lucille. She also requested how the bond repayment charges for metered customers was calculated and if it was billed separately. This charge is already included in the per gallon rate.
Meeting adjourned at 9p.m.
Town of Troy Selectboard Meeting
10-08-07
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul Barrenger, Bob Guyette
Clerk: Rose Mary Mayhew
Guests: none
Meeting opened at 7pm by Roland
Minutes of 10-01-07- motion to accept as written Bob/Paul so moved.
No comments from guests
Orders reviewed and approved as presented
R21-7 1824.58 R22-7 9897.65 W14-7 5816.37 G34-7 1880.84
G35-7 13,079.91 Planning 03-07 326.20 Road PR 10-01 854.12 Road PR 09-04 846.05 Road PR 09-03 833.98 Road PR 09-02 1106.25 PR 10-01 774.58
PR 09-04 2656.64 PR 09-03 -655.21 PR 09-02 913.33
Road Action Planning viewing of roads on Saturday to be done by Roland and Bob. They agreed to meeting at town garage at 10am.
Old business:
Heated space for the recycling attendant Paul presented a design for the enclosure - discussion held price is estimated to be approximately $1315. Motion to proceed with this plan the town will purchase the materials - total project not to exceed $1500. Labor to be done by 4 Seas Farm & Construction their quote for labor is $550.
New business:
Received Bernard Bonneaus resignation as recycling attendant effective Nov 1st, 2007, this was accepted with regret. Paul will contact Don Austin to see if he is available. Discussion held on a gift of appreciation Motion to give a $100 Visa Gift Card in appreciation for years of service. Bob/Paul so moved.
Contacted Don Austin during the meeting has agreed to be the recycling attendant and will work with Bernard prior to the first weekend in November, same rate of pay.
Country Riders Snowmobile club requesting landowner permission (town of Troy) as customary in years past asking to use Town Highway #25, Town Highway #24, and the Vincent Road. Action to be taken 10-17-07
Green Up Vermont Selection of Town Coordinator - received request to appoint next years Coordinator for the town this needs to be done prior to Nov. 30th. To be discussed at an upcoming meeting.
Discussion on meeting schedule next week the Selectboard will meet at 6:30pm prior to the scheduled meeting regarding the Hamelin Property.
Motion: Propose changing the Selectboard meetings to the first Monday of each month. Bob/Paul. This will begin in November.
Meeting adjourned at 8:30pm
Town of Troy Selectboard Meeting
10-01-2007
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Bob Guyette, Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: John Starr
Meeting opened at 7pm
Civil Board of Authority request John Starr reports that the current rate of pay for civil board is $10/ hr and workers for elections is $8.00 per hour. Roland asked for Johns recommendation John feels the workers do a fair amount of work including balancing the checklist etc. , and he feels that the workers ROP should be increased to $10/hr and the civil board ROP should be increased to $12/hr.
Motion to approve as requested by John Starr Paul/Bob so moved effective date is 10-01-07.
Vincent Road Roland reports he has contacted John Monette twice and the last request was to contact Roland by email. To date we do not have any further information.
No guests present for comments
Orders none to approve Roland has received a invoice for 2 hydrant repair this invoice needs clarification prior to approval.
Minutes of 9-17-07 approved with the following correction R. Pion water bill should be for 10 weeks of unmetered use for a total of 269.20, metered billing will begin with the last 3 weeks of this billing period. Rose Mary will notify Lucille of this and to send a revised bill, also will check with Lucille to see when she needs the meter reading for the next billing cycle. Bob/Paul so moved
Discussion regarding the statement in the 9-17-07 minutes regarding the Vincent road Paul expressed concern over the statement that a portion of the Vincent road is not at Class 3 specifications. Roland asked if we are going to develop a plan to address roads. Bob feels that a physical inventory of roads needs to be done. Bob asked if we have a map from the State with inventory of the town roads. Paul stated that the Road Commissioner needs to be along as well. Proposed date is 10-13-07 at 1pm. It is noted that Lee has fixed the culverts on the Vincent road.
Received and reviewed an employment application from Durwood Blay Jr. for Road
Old business water inventory Mark Sanville has done a inventory for what needs to be on hand for repairs list reviewed - total inventory = $456. Paul asked what the process will be to track inventory a system will be made. Motion to authorize the ordering of the supplies with a inventory management process. Paul/Bob so moved
Web site site viewed all liked the site thus far. Rose Mary has pictures of the area she is sending for the Web site.
Old business town plan presentation 10-2-07 at 7pm in the town clerks office. Hamelin Property meeting is scheduled for October 17, 2007 at 7pm at the town clerks office.
Agenda items for next week Vincent road, town plan meeting,
Adjourned at 8:10pm